Enrollment Operations Coordinator

The Association of Colorado Independent Schools; Denver (CO); On-site; USD 42,000 - 64,000; Full time

Job summary

Montessori School of Denver seeks an Enrollment Operations Coordinator for the 2026-2027 school year, starting August 3, 2026. The role supports the Enrollment Office in admissions, retention, and student records, working closely with the Director of Enrollment Management & Tuition Assistance and the Associate Director of Admission.

Responsibilities include managing inquiries, timelines, events, contracts, and reports, while ensuring confidential handling of records and strong customer service

Qualifications

• Bachelor’s degree or equivalent work experience.
• 2+ years in administrative support, admissions, enrollment, or registrar services.
• Ability to manage multiple projects with deadlines.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• Experience with SIS/CRM systems (Blackbaud, Finalsite).
• Commitment to customer service and teamwork.

Responsibilities

• Process inquiries and applications in Finalsite, track progress and documentation.
• Manage Admission Office Calendar and deadlines.
• Schedule tours and events; coordinate invites and volunteers.
• Prepare event materials and assist with setup.
• Coordinate admission committee meetings and materials.
• Generate enrollment reports and track improvements in admissions.
• Send enrollment contracts and ensure timely completion.
• Maintain admission forms and timelines per ACIS requirements.
• Update annual reference documents for each admission cycle.
• Maintain student files in Blackbaud and Finalsite.
• Provide administrative support for licensing audits and accreditation.
• Support retention and communications with families.
• Provide front desk coverage as needed.

Skills

Bachelor’s Degree

Administrative experience

Project coordination

Organizational skills

Communication skills

Discretion

SIS/CRM experience

Event coordination

Tech-savviness

Customer service

Education

Bachelor’s Degree in related field

Tools

Finalsite

Blackbaud Enrollment Management

Job description

ACIS accredits, supports, and advances the interests of Colorado independent schools.

Overview

Montessori School of Denver (MSD), located in Colorado, is seeking a full-time Enrollment Operations Coordinator for the 2026-2027 school year. The position is set to begin August 3, 2026.

The Enrollment Operations Coordinator provides administrative and operational support for the Enrollment Office managing day-to-day processes that support admissions, retention, and student records. Working closely with the Director of Enrollment Management & Tuition Assistance and the Associate Director of Admission, the Coordinator ensures enrollment and registrar operations are organized, timely, and efficient to support enrollment and retention goals.

About Our School: MSD provides an engaging, empowering, and sound Montessori educational program for students ages 2-14. Our school is accredited by the National Association of Independent Schools (NAIS), the Association of Colorado Independent Schools (ACIS), and the American Montessori Society (AMS). Founded in 1964, MSD is the oldest Montessori school in the Denver metro area. In 2015, MSD completed a comprehensive multi-million-dollar expansion plan to complement its existing facilities. A new Arts and Athletics Center, enhanced outdoor learning and play environments, a new Toddler Village, updated Middle School space, a thriving Urban Farm and one of a kind Vertical Farm, and a state-of-the-art Science and Innovation Tower were added to provide an exceptional, experiential, educational environment for all of our students.

Qualifications

• Bachelor’s Degree in related field or equivalent work experience.
• Two or more years’ experience in administrative support, admissions, enrollment, registrar services, customer service, project coordination, or office operations.
• Demonstrated ability to manage multiple projects and deadlines simultaneously.
• Excellent organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• High level of discretion and ability to maintain confidentiality.
• Experience working with an SIS or CRM, especially Blackbaud and Finalsite.
• Experience coordinating events or managing administrative logistics.
• Ability to learn new software platforms and database systems quickly.
• Commitment to providing excellent customer service and working collaboratively as part of a team.

Responsibilities

Admissions Operations & Support

• Process inquiries and applications in Finalsite, track applicant progress and required documentation, and maintain applicant files.
• Manage the Admission Office Calendar, monitoring admissions timelines and deadlines.
• Schedule Admission tours and events, including internal and external event invites, volunteer coordination, and follow up.
• Maintain event sign-ups and calendars, track RSVPs, and integrate event information into admission communications and templates.
• Prepare event materials, assist with event set-up and teardown, and participate in enrollment events as needed.
• Coordinate admission committee meetings and materials.
• Generate routine enrollment reports and track areas for improvement in the admission pipeline.
• Send new student offers and enrollment contracts in Finalsite and Blackbaud Enrollment Management, and ensure contracts are completed within set timelines.
• Maintain and update admission forms, office templates, and admission timelines following ACIS requirements.
• Update annual reference documents for each new admission cycle.
• Send annual reenrollment contracts and manage release dates, submission deadlines, and withdrawal timelines for each family in Blackbaud Enrollment Management.
• Maintain student files following standardized document retention policies and make adjustments to family relationships, contact information, and enrollment years as necessary.
• Process all incoming and outgoing records requests.
• Schedule 8th grade outplacement meetings and track application requirements for each pending graduate.
• Maintain accurate and up-to-date student records in Blackbaud, including sending enrollment paperwork, processing withdrawals, assisting with rollover, and uploading documents.
• Provide administrative support for licensing audits and accreditation requirements as needed (DASL, health department, etc).

Communication & Marketing Support

• Ensure the admission forms and dates are up-to-date on the website.
• Maintain admission resources and order admission supplies and marketing collateral for a robust pipeline of prospective families.
• Maintain CRM email templates and coordinate automated email campaigns developed by the Enrollment Office.
• Send enrollment and retention event invitations and follow-up surveys.
• In collaboration with the Director of Enrollment, develop and maintain an automated drip campaign for inquiries and applicants in the CRM.

Retention & Current Family Support

• Work with Enrollment and Ed Team to manage classroom breakdown, program changes requests, and classroom requests.
• Send out invitations and manage RSVPs for retention events, creating lists for follow up based on event attendance.
• Manage sibling and new baby lists, coordinating gifts and reach-outs on an ongoing basis.
• Track families in program transition years and attrition data across various categories, prepare retention data reports and statistical information for the Director of Enrollment Management.
• Attend school-wide events as a committed and accessible member of the MSD community.
• Other duties and projects as assigned to support current family retention and satisfaction.
• Provide front desk coverage and other support as needed.

Reports to: Director of Enrollment Management & Tuition Assistance

Montessori School of Denver offers an excellent compensation package for employees working 25+ hours/week including paid time off, health, dental, vision, 403(b) with matching and more; wide-ranging opportunities for professional development; and a talented and dedicated staff of teaching professionals and supportive administrators. Successful candidates will join a dynamic, supportive, and forward-thinking teaching community of over 90 individuals.

Montessori School of Denver does not discriminate on the basis of race, religion, age, sex, gender identity, sexual orientation, national origin, or able-bodied status.

Applicants are invited to visit Montessori School of Denver’s website to learn more about the school and its programs.

To Apply: Please complete our application and upload a cover letter and your resume here. We look forward to hearing from you!

[1] Accredited with non-traditional Montessori age grouping at the Elementary II and Secondary levels.

[2] Exempt employee is not eligible for overtime pay.