Alumni Relations Coordinator

0100 Great Hearts Arizona - CMO; Phoenix (AZ); On-site; USD 25,000 - 28,000; Part time

Job summary

Great Hearts Foundation is seeking an Alumni Relations Coordinator in Phoenix to build and grow our alumni engagement program. You will work with academy leadership, counselors, Development, Marketing, Data Services, and volunteers to create scalable alumni networks that support mentoring, volunteering, communications, events, and future philanthropy.

This role focuses on developing network-wide strategies, maintaining accurate alumni data, coordinating events, and sharing success stories to

Qualifications

• High school diploma required; degree in higher education preferred.
• 1–3 years in alumni relations or related nonprofit work.
• Experience with events, communications, and volunteer programs a plus.
• Experience using CRM or constituent databases preferred.

Responsibilities

• Develop and implement a network-wide alumni engagement strategy.
• Build relationships with alumni through outreach, meetings, and events.
• Plan reunions, networking events, campus visits, and volunteer opportunities.
• Maintain alumni records and support data reporting.
• Collaborate with academy leadership, counselors, and marketing to share alumni stories.

Skills

Alumni relations

Event planning

Communications

Relationship management

Community engagement

Education

High school diploma

Pursuing/having higher education degree

Tools

CRM databases

Job description

POSITION: Alumni Relations Coordinator DEPARTMENT: Development LOCATION: Phoenix Home Office, 4717 E Hilton Ave. Suite 300, Phoenix, AZ 85034 REPORTS TO: Senior Manager of Engagement & Events FLSA STATUS: Exempt, 20 hours per week (.5 FTE) Pay Range: $25,000- $28,000, annually

Position Summary

The Alumni Relations Coordinator is responsible for building and growing the Great Hearts Foundation's alumni engagement program. This position will develop and implement strategies that foster alumni engagement, strengthen relationships with graduates across the network, and cultivate a lifelong affinity for the Great Hearts brand. Working closely with academy leadership, college counselors, Development, Marketing, Data Services, and volunteers, the Alumni Relations Coordinator will establish scalable alumni programs that support networking, mentorship, volunteerism, communications, events, and future philanthropic engagement. As Great Hearts continues to expand nationally, this role will develop systems, resources, and best practices that create a consistent alumni experience across all academies.

Alumni Program Development

• Assess current alumni engagement efforts across Great Hearts academies and identify opportunities to establish consistent network-wide practices.
• Develop and implement a network-wide alumni engagement strategy in partnership with the Director of Engagement & Events.
• Develop scalable alumni programming that supports continued growth as new academies graduate students.
• Create annual goals, engagement strategies, and implementation plans for alumni initiatives.
• Recommend new programs and opportunities that strengthen lifelong connections to Great Hearts.

Alumni Outreach & Relationship Management

• Build meaningful relationships with alumni through personal outreach, meetings, visits, phone calls, and virtual engagement.
• Recruit, train, and support alumni ambassadors who serve as advocates for Great Hearts within their local communities.
• Develop opportunities for alumni leadership through volunteer service and advisory roles.
• Maintain regular communication with alumni to strengthen engagement and encourage continued involvement.

Events & Community Engagement

• Plan and coordinate alumni engagement opportunities, including reunions, networking events, regional meetups, campus visits, socials, and volunteer opportunities.
• Support alumni participation in academy celebrations, network-wide events, and membership based programs such as the Leadership Society.
• Collaborate with academy leaders to create meaningful opportunities for alumni to reconnect with their schools.

Alumni Data & Records Management

• Partner with college counselors, academy leadership, and various data teams to identify, locate, and maintain accurate alumni records.
• Develop strategies for collecting, updating, and maintaining alumni contact information.
• Assist in building and maintaining a comprehensive alumni database within the Great Hearts donor database.
• Monitor alumni engagement metrics and prepare reports measuring program effectiveness.

Communications & Digital Engagement

• Partner with the marketing team to develop alumni communications, newsletters, social media content, and digital engagement strategies.
• Support the development of alumni webpages, online communities, and digital networking opportunities.
• Share alumni success stories that celebrate the impact of a Great Hearts education.
• Develop communication strategies that encourage ongoing alumni participation.

Future Philanthropic Engagement

• Partner with Regional Development teams to identify alumni with philanthropic capacity and facilitate appropriate introductions.
• Develop strategies that encourage a lifelong culture of philanthropy among alumni.
• Assist with alumni giving campaigns and solicit funds as the program continues to mature.

Cross-Functional Collaboration

• Collaborate with academy Headmasters, college counselors, Development teams, Marketing, Enrollment, and Data Services to strengthen alumni engagement efforts.
• Partner with Development leadership to integrate alumni into broader Foundation initiatives.
• Support regional and network-wide engagement activities that connect alumni with current students and families.

Qualifications

Education: High school diploma required. The preferred candidate will be actively pursuing or have obtained a degree in higher education.

• One to three years of experience in alumni relations, nonprofit development, higher education advancement, community engagement, communications, event planning, or relationship management preferred.
• Experience coordinating events or volunteer programs preferred.
• Experience using CRM or constituent databases preferred.

Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Travel required: May need to travel locally for training and professional development opportunities.

Equal Opportunity Statement

Great Hearts Academies is an Equal Opportunity Employer.

Our purpose is to cultivate the minds and hearts of students through the pursuit of Truth, Goodness, and Beauty.

Great Hearts Academies leads the way in classical, liberal arts education.

We are a growing network of charter schools and private Christian schools, expanding in existing and new regions across Arizona, Louisiana, and Texas.

Whether you are seeking teaching, leadership, or campus support opportunities, we have established a mission-driven culture and emphasis on learning and growing, professionally and personally.

At Great Hearts, we provide a calling to shape the future through an education that fosters human flourishing and academic excellence.

We celebrate diversity and welcome individuals from all backgrounds—inside and outside education—who bring unique perspectives and ideas to enrich our community.

Through meaningful conversations and collaboration, we foster a strong, supportive cohort of educators.

At Great Hearts, your passion and expertise will thrive in a supportive and dynamic environment.

Learn how you can grow both in mind and heart as an employee of Great Hearts.

If you need support with the Careers website, application or the hiring process, please contact us at [e-mail].