Enrollment Contact Representative

NU USA Northeastern University; Dedham (MA); Hybrid; USD 32,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Paid time off

Wellness & life benefits

Retirement plan

Commuting support

Job summary

Northeastern University in Dedham, MA is seeking an Enrollment Contact Representative to serve as the front-line guide for students and parents, handling inquiries by phone and supporting admissions, financial aid, and enrollment processes.

The role involves cross-department coordination, data entry in multiple systems, and a flexible schedule in a metrics-driven environment. Training is hybrid, with some days on campus in Boston.

Qualifications

• Associate degree or equivalent required.
• Strong interpersonal and communication skills.
• Customer service experience essential; contact center ideal.

Responsibilities

• Assist students with admissions, financial aid, and university resources.
• Maintain accurate records in multiple data systems.
• Provide frontline support and guidance to students to support enrollment and retention.

Skills

Interpersonal skills

Communication skills

Customer service

Phone support

Education

Associate's Degree

Tools

CRM systems

Database software

Job description

About the Opportunity

About the Opportunity The Enrollment Contact Representative serves as the front line contact (via phone) for parents and students and assists in the successful recruitment, enrollment and retention of prospective and current Northeastern students. The Enrollment Contact Representative will be expected to demonstrate leadership and problem-solving skills in making sound independent professional judgment to facilitate services for students. Enrollment Contact Representative duties will include, but not be limited to, the following: Assist students in successfully navigating the admissions process, with the ultimate goal of building a relationship between the students and the university. Guide international students to appropriate e-forms and assist with tier 1 questions regarding immigration compliance, employment, travel, etc. Advise and assist students and parents with tier 1 questions for financial aid, student account and payment options. Advise students of approaching important deadlines. Advise students of available Northeastern student service resources available to him/her and how to obtain these services. Act as a liaison for students to those services to assure the student’s questions and concerns are being addressed Maintain a knowledgebase for all area the Contact Center supports. This position will require excellent interpersonal and phone etiquette, a positive outgoing personality, the ability to work in a fast paced, ever-changing environment, a self-starter attitude, ability to use critical thinking skills, organization, use professional judgement and possess technological literacy. Individuals must be willing to work in a metrics driven position.

Minimum Qualifications

Minimum Qualifications: Minimum of Associate’s Degree or equivalent, is required. Strong interpersonal, organizational, phone, and communication skills required. Customer service experience is essential, previous Contact Center experience is ideal. Ability to understand and effectively communicate financial and university information and policies. The candidate should have experience in working with various databases and system software with the ability to troubleshoot independently. A demonstrated sensitivity to the understanding of the needs and concerns of a diverse population is essential. This position will require a flexible work schedule that may include some early evening hours.

Key Responsibilities & Accountabilities

Identify the most important job duties (maximum of 5) using no more than 3-4 concise sentences. Indicate the typical percent of time required for each job duty; the total percent of time must equal 100%. Begin with the most important duty.

Contact Operations: Inbound & Outbound

Provide frontline support and maintain knowledge of multiple departments which include but are not limited to: Student Financial Services, Admissions, Office of Global Services, and the University Main Line. Ascertain the level of the inquiry and make an appropriate decision as to the correct action to be taken to refer the student to the appropriate Northeastern office workflow to resolve the matter. Direct a callers to appropriate information online or e-mail appropriate documents/forms. Verify receipt of documents and forms. Provide support and guidance upon a student’s enrollment to assist in retention efforts and increase student success rates during the academic experience. Duties within this responsibility include: Proactively reminding students of approaching important deadlines. Advising students of what Northeastern resources/services are available to him/her and how to obtain said services. Act as a liaison for the student to those services to assure that student’s questions and concerns are being addressed. Participate in regular call out campaigns for the departments we support for both current and prospective students.

Data and Record Management

Maintain accurate and clear records of student contacts in the multiple data systems utilized. Provide feedback on any issues/interests that may arise during student contacts in efforts to provide continued improvement of the student experience and the programs offered. Anticipate customer inquiries to better prepare timely responses/ resolutions to customer concerns. Document the conversation with caller in the appropriate system for the interaction. Report call trends to management on a regular basis.

This is a hybrid position that will be based in Dedham. Some training will be conducted on Boston main campus.

Compensation Grade/Pay Type

106H Expected Hiring Range: $23.02 - $31.66 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

EEO Statement

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

About Northeastern

Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact. Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—which includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.