Enrollment & Billing Coordinator

Educare Central Maine; Waterville (ME); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

13 Paid Holidays

Employer-sponsored retirement plan

Excellent health insurance options

Generous Paid Time Off

Job summary

Kennebec Valley Community Action Program (KVCAP) seeks a detail oriented Enrollment & Billing Coordinator in the Child & Family Services department. This full-time role supports eligibility determinations, data entry in ChildPlus, E-DECA and Procare, and coordination of subsidies and accounts payable tasks.

The ideal candidate has an associate degree or equivalent, 3–4 years of admin experience, strong organizational and communication skills, and proficiency with Word and Excel.

Qualifications

• Associates degree or equivalent experience required.
• Minimum 3-4 years of administrative experience.
• Strong organizational and communication skills.
• Proficiency with Word and Excel; attention to detail.

Responsibilities

• Determine eligibility of applications and ensure required documentation is complete.
• Enter data in ChildPlus, E-DECA, and Procare.
• Scan documents for electronic child/family file.
• Establish income eligibility file and forward for review.
• Provide enrollment support for HomeStart partners.
• Verify childcare subsidies for enrolled families.
• Assist Accounts Payable with petty cash reconciliations and vouchers.
• Provide coverage for the Front Desk receptionist as assigned.

Skills

Strong organizational skills

Communication skills

Computer skills (Word & Excel)

Detail-oriented

Confidentiality

Education

Associates degree or equivalent

Tools

ChildPlus

E-DECA

Procare

Job description

Description

Kennebec Valley Community Action Program (KVCAP), which seeks to strengthen individuals, families and communities through direct services and community collaborations that create solutions to poverty, is looking to hire a detail oriented and data driven full-time Enrollment & Billing Coordinator for the Child & Family Services department. KVCAP Child & Family Services, a Head Start/Early Head Start provider, offers child care, preschool, home visiting and whole family coaching in northern Kennebec and Somerset counties.

The Enrollment & Billing Coordinator will assist with financial components of assigned program initiatives, including scholarships and accounts payable related tasks. This role requires a highly organized, detail-oriented individual with strong financial knowledge and strong communication skills.

Responsibilities

• Determining eligibility of applications and ensuring completion of all required documentation.
• Completing data entry of child and family information as required in ChildPlus, E-DECA, and Procare.
• Scan all documents for the electronic child/family file.
• Establish income eligibility file and forwards appropriately for review.
• Provide enrollment support as assigned for HomeStart partners.
• Manages verification of childcare subsidies for enrolled families, as assigned.
• Assists and supports the C&FS Accounts Payable Specialist with petty cash reconciliations and voucher preparations as assigned.
• Provides coverage for the Hight Receptionist as assigned.

Requirements

General Expectations

• Be committed to KVCAP's mission.
• Adhere strictly to confidentiality of internal and external customer information.
• Exhibit a positive, professional and collaborative attitude with all internal and external customers.
• Be punctual for scheduled work and use time appropriately.
• Perform required amount of work in a timely fashion with a minimum of errors.
• Be neat and maintain a professional appearance.
• Sedgest and initiate new methods and procedures to streamline operations.
• Demonstrates a commitment to professional development.
• Follows accepted safety practices when performing all tasks and never works in a way which compromises his/her safety or that of clients or co-workers.
• Perform other reasonably related job duties as assigned.

Qualifications

• Minimum of 3-4 years of administrative experience.
• Accounting systems knowledge preferred.
• Strong organizational skills.
• Strong written and verbal communication skills.
• Ability to work effectively with all internal/external customers, with accuracy and attention to detail.
• Computer skills and aptitude, including Word and Excel, required.
• Efficiency oriented with the ability to meet deadlines and present information in an effective manner.
• Ability to work collaboratively with all people and be able to perform varied task simultaneously .
• Follows accepted safety practices when performing all tasks and never works in a way which compromises his/her safety or that of clients or co-workers .
• Ability to pass State Bureau of Investigation, Department of Health and Human Services, Fraud, and National Sex Offender registry background checks .

Education Requirements

• Associates degree or equivalent experience as indicated above.

Benefits

• 13 Paid Holidays, including Juneteenth and Indigenous People’s Day, plus one additional day during your Birthday month.
• Low cost health, dental, vision, life and long-term disability insurance options.
• 100% employer-paid short-term disability insurance.
• Generous Paid Time Off program that starts at 4 weeks per year.
• Employer-sponsored retirement plan that includes an employer contribution and an employer match.
• Annual CSA program that delivers a weekly box of food from local farms to all participating employees for 20+ weeks per year.
• Professional growth and development opportunities.