Enrollment & Administrative Assistant – Nonprofit

TRFCF; Anaheim, Northern (CA, KY); Hybrid; USD 32,000 - 34,000; Full time

Job summary

Training and Research Foundation (TRF) is seeking an Enrollment + Administrative Assistant to ensure families gain seamless access to high-quality early childhood education across Orange & Riverside Counties. This temporary role involves frontline family contact, enrollment processing, and cross-department collaboration.

You will help maintain licensing-compliant files, coordinate outreach with schools and agencies, and support day-to-day administrative tasks to keep TRF’s programs running

Qualifications

• Strong organizational skills and meticulous attention to detail with records and compliance.
• Excellent interpersonal and communication skills with families, staff and partners.
• Experience in early childhood education, social services, or related field preferred.
• Familiarity with California childcare licensing and/or state preschool program requirements a plus.
• Ability to work independently, manage multiple priorities and meet deadlines.
• Bilingual English/Spanish a plus.

Responsibilities

• Guide families through enrollment, assisting with forms, documentation, and income calculation.
• Prepare, organize, and maintain accurate, up-to-date children files per licensing requirements.
• Communicate enrollment status or program changes to enrolled families promptly.
• Collect Food Applications and annual re-certifications and provide to Area Manager.
• Collaborate on community outreach plans and partner with schools and organizations.
• Facilitate information sessions to raise program awareness and strengthen partnerships.
• Provide administrative support: answer phones, route mail, and manage supplies.

Skills

Organizational skills

Interpersonal communication

Early childhood experience

Licensing familiarity

Multitasking & deadlines

Bilingual (English/Spanish)

Education

AA/BA in ECE or admin

Job description

Training and Research Foundation (TRF) is seeking an Enrollment + Administrative Assistant to ensure families gain seamless access to high-quality early childhood education across Orange & Riverside Counties. This temporary role involves frontline family contact, enrollment processing, and cross-department collaboration.

You will help maintain licensing-compliant files, coordinate outreach with schools and agencies, and support day-to-day administrative tasks to keep TRF’s programs running