Engineering Project Controls Specialist

Vibehackers; Scottsdale, Northern (AZ, KY); Hybrid; USD 65,000 - 80,000; Full time

Job description

Explicitly mentions access to vibe-coding platforms and AI Large Language Models and encourages leveraging AI to boost productivity and streamline workflows.

About the Role

The Project Controls Specialist will manage financial oversight for complex Tool Install engineering projects, ensuring budgets, billing, forecasts, and reporting are accurate and compliant. The role establishes project cost structures in Deltek Vantagepoint, analyzes variances and change orders, and communicates financial status to project teams and stakeholders.

Job Description

Role

The Project Controls Specialist provides financial oversight for complex engineering projects in the Tool Install division, ensuring projects are executed within budget, on schedule, and in compliance with financial policies. The role sets up and manages project cost structures, billing terms, budgets, forecasts, and financial reporting frameworks.

Key Responsibilities

• Set up new projects in Deltek Vantagepoint, including phase/task structure, billing terms, rate tables, revenue methods, and budget loading.
• Develop and manage project budgets, forecasts, and cash flow projections in collaboration with project managers and discipline leads.
• Implement and maintain Work Breakdown Structures (WBS) and cost coding for accurate cost allocation and reporting.
• Identify and analyze cost overruns, variances, and risks; provide timely reporting and recommendations to stakeholders.
• Maintain and manage detailed project schedules and assess cost impacts of schedule changes and delays.
• Review vendor proposals and coordinate with procurement to issue purchase orders.
• Support internal audits related to project finances and provide required documentation.
• Generate and analyze complex financial reports (budget vs. actual, cost forecasts, variance analysis, earned value metrics, cash flow statements).
• Review client invoices for accuracy and support billing methods such as time & materials, fixed fee, and cost-plus.
• Support change order analysis and tracking; communicate financial implications to project teams and clients.
• Serve as a primary contact for project-related financial inquiries and present financial reports to project teams, management, and clients.

Requirements

• Degree in Accounting, Finance, Business Administration, or equivalent combination of education and progressive project accounting/controls experience.
• Progressive experience in project control, project accounting, or cost accounting—preferably supporting engineering, construction, or high-technology AEC projects.
• Proficiency in Microsoft Excel (formulas, pivot tables, charts); macros/VBA is a plus.
• Proficiency with Microsoft Office applications (Word, PowerPoint, Outlook, Teams, OneDrive).
• Experience with scheduling software (e.g., Microsoft Project, Oracle Primavera) and project accounting systems (e.g., Deltek Vision/Vantagepoint, SAP Project Systems) is highly preferred.
• Strong attention to detail, organizational/time management skills, and ability to communicate financial information to technical and non-technical audiences.

Tools & Technology

Deltek Vantagepoint, Deltek Vision, Microsoft Excel (macros/VBA), Microsoft Project, Oracle Primavera, SAP Project Systems, Microsoft Office (Word, PowerPoint, Outlook, Teams, OneDrive). The company also provides responsible access to AI Large Language Models and vibe-coding platforms for productivity and workflow enhancement.

Salary range: $65,000 - $80,000 per year (dependent on location, education, and experience). Benefits include comprehensive health, dental, and vision insurance; life insurance; 401(k) with company matching; professional development and licensure/certification support; generous PTO and paid holidays; and bonus/leadership incentive opportunities.

Skills

Project Controls Cost Accounting Financial Reporting Budgeting & Forecasting Cash Flow Management Earned Value Management Variance & Risk Analysis Billing & Invoicing Change Order Management Schedule Management Vendor/Procurement Coordination Audit Support Data Analysis Microsoft Excel Communication Time Management Organization Attention to Detail Collaboration Problem Solving