Project Controls Analyst

STV, Inc.; Philadelphia (Philadelphia County); On-site; USD 116,930 - 133,635; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) Plan

Paid Time Off

Paid Holidays

Continuing Education

Parental Leave

Job summary

STV Buildings in Philadelphia is seeking a Project Controls Analyst to join our Buildings group. This role monitors the financial health of the project portfolio by maintaining Deltek Vantagepoint data, generating reports, and partnering with Project Managers to track budget, cost, and schedule performance.

You will serve as a bridge among Project Management, Operations, Finance, and Resource Management, ensuring accurate forecasting, standard PM reporting, and proactive staffing insights that

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 5+ years in project controls, project accounting, or financial analysis in architecture, engineering, or construction.
• Advanced proficiency in Excel, including pivot tables, VLOOKUP/XLOOKUP, and financial modeling.
• Hands-on experience with Deltek Vantagepoint or comparable project-based ERP.
• Strong analytical skills translating financial data into actionable insights.
• Excellent written and verbal communication; able to work across disciplines and with senior leadership.

Responsibilities

• Set up and maintain project records in Deltek Vantagepoint with budgets and billing terms.
• Prepare monthly project financial reports covering revenue, cost, and projections by phase and discipline.
• Track budget-to-actual variances and provide burn-rate and spend analyses.
• Develop and maintain EAC models for active projects across phases.
• Coordinate accounts receivable activities, including invoice prep and follow-up on billings.
• Review timesheets and labor allocations for contract compliance.
• Support PMs with ad hoc financial analysis for scope changes and task orders.
• Coordinate cross-discipline financial data reporting and ensure consistency.
• Support annual financial audit with project documentation and reconciliations.
• Develop financial dashboards to improve project visibility across the portfolio.
• Produce staffing forecasts by discipline using Deltek Vantagepoint.
• Provide weekly resource demand vs capacity reports.
• Collaborate with PMs to maintain schedules and labor forecasts.
• Monitor project health via schedule, financials, and resources.
• Identify staffing shortages and advise Area Leadership.
• Standardize project reporting across PMs and disciplines.
• Support portfolio review meetings with performance and staffing reports.

Skills

Excel

Deltek Vantagepoint

Financial analysis

Communication skills

Project controls

ERP systems

Education

Bachelor's degree

Tools

Deltek Vantagepoint

Deltek Vision

Ajera

BST Global

Job description

STV is seeking a Project Controls Analyst for our Buildings group in our Philadelphia office.

The Project Controls Analyst supports the financial health of STV Buildings' project portfolio by maintaining accurate financial data in Deltek Vantagepoint, generating actionable project-level reports, and partnering with Project Managers across disciplines to track budget, cost, and schedule performance. This is a hands‑on, high‑visibility role that sits at the intersection of finance and project delivery. The Project Controls Analyst serves as the operational hub between Project Management, Operations, Finance, and Resource Management. The position is responsible for ensuring accurate project forecasting, standardized PM reporting, and proactive workforce planning by leveraging Deltek Vantagepoint to provide leadership with actionable insights into project performance, staffing demand, and portfolio health.

Key Responsibilities

• Set up and maintain project records in Deltek Vantagepoint, including charge structures, budgets, and billing terms
• Prepare monthly project financial reports covering revenue, cost, and fee‑at‑completion projections by phase and discipline
• Track budget‑to‑actual variances and provide PMs with clear burn‑rate and fee‑to‑spend analysis
• Develop and maintain Estimate at Completion (EAC) models for active projects across all phases
• Coordinate accounts receivable activities, including invoice preparation, tracking, and follow‑up on outstanding billings
• Review timesheet entries and labor allocations for compliance with project charge structures and contract terms
• Support Project Managers with ad hoc financial analysis for scope changes, task orders, and contract modifications
• Assist with cross‑discipline financial data coordination, ensuring consistent reporting across architecture, engineering, and subconsultant scopes
• Support the annual financial audit process by preparing project‑level documentation and reconciliation schedules
• Develop and maintain financial dashboards and reporting tools to improve project visibility across the portfolio
• Develop and maintain 3‑, 6‑, and 12‑month staffing forecasts by discipline using Deltek Vantagepoint
• Produce weekly resource demand versus available capacity reports
• Partner with Project Managers to maintain accurate project schedules, labor forecasts, and remaining effort
• Monitor project health through schedule, financial, and resource metrics
• Identify future staffing shortages or underutilization and provide recommendations to Area Leadership
• Standardize project reporting across all PMs and disciplines
• Support monthly portfolio review meetings by preparing project performance and staffing reports

Qualifications - Required

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• 5+ years of project controls, project accounting, or financial analysis experience in an architecture, engineering, or construction environment
• Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and financial modeling
• Hands‑on experience with Deltek Vantagepoint or a comparable project‑based ERP (e.g., Deltek Vision, Ajera, BST Global)
• Strong analytical skills with the ability to translate financial data into clear, actionable insights for non‑financial project staff
• Excellent written and verbal communication skills; ability to work effectively across disciplines and with senior leadership

Qualifications - Preferred

• Familiarity with Earned Value Management (EVM) methodologies and percent‑complete revenue recognition
• Experience with data visualization tools - Power BI or Tableau strongly preferred
• Prior experience in an architecture or engineering firm with multi‑phase, multi‑discipline projects
• Knowledge of federal and municipal contract structures (e.g., IDIQ task orders, cost‑plus, lump‑sum)

About STV Buildings

STV Buildings is a 350+ person, ENR‑ranked, multi‑discipline architecture and engineering firm with offices in Pennsylvania, New York, Delaware, and Washington, DC. We deliver complex projects in transportation, institutional, federal, industrial, and water/wastewater markets. STV Buildings is a subsidiary of STV Inc.

Equal Opportunity Employer

STV Buildings is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Compensation Range

$116,930.89 - $133,635.31

Benefits

STV offers the following benefits:

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off (starting at 16 days)
• Paid Holidays (9 days)
• Back‑Up Dependent Care (up to 10 days per year)
• Parental Leave (up to 80 hours)
• Continuing Education Program
• Professional Licensure and Society Memberships

Not sure this role is the perfect match?

We encourage you to apply if STV's work and values resonate with you. We know great candidates don't always meet every qualification, and research shows women and people of color are less likely to apply unless they do. At STV, we believe strong talent comes from a wide range of backgrounds, and your skills and experience may align with this or another opportunity as we continue to grow.