Engineering Management Administrative Assistant

Framatome North America; Lynchburg (VA); On-site; USD 46,000 - 60,000; Full time

Benefits offered by this job

Salary: 46k-60k per year

Health & wellness benefits

401(k) with employer match

Paid time off: vacation, holidays

Job summary

Framatome North America seeks an experienced Administrative Assistant to support the VP and senior staff in Lynchburg, VA. You will manage calendars, coordinate travel, prepare presentations and minutes, and handle expense reports and timecards with discretion.

The role requires strong MS Office skills, 4+ years of experience, and the ability to organize multiple tasks, maintain confidentiality, and support event planning and onboarding for new hires.

Qualifications

• High School diploma or equivalent required.
• 4+ years of related experience preferred.
• Strong calendar management and organizational skills.
• Ability to handle confidential information with discretion.
• Proficient in MS Office and calendar management for executives.

Responsibilities

• Provide calendar management for VP and direct staff.
• Make complex travel arrangements and itineraries.
• Organize and support staff meetings, prepare presentations and minutes.
• Support meetings and events including all-hands and team activities.
• Create and edit technical documents and weekly/monthly reports.
• Reconcile and submit expense reports; approve as needed.
• Submit and approve timecards for VP and staff.
• Assist with new hire orientation.
• Process Purchase Order Requests.
• Adapt procedures and tools to meet job requirements.
• Support cost center budgets and job cost setup.
• Act as a resource for resolving administrative problems.
• Proactively identify needs and propose solutions.

Skills

Calendar management

Travel arrangements

Meeting minutes

Expense reports

Timecards

New hire orientation

Purchase orders

Cost center data

Problem solving

Discretion confidential info

Education

High School diploma or equivalent

Tools

MS Office

Job description

Why This Role Is Critical

As the need for nuclear energy grows, the future couldn’t be brighter. Join our vital mission to create lasting solutions for our planet’s greatest challenges. In this role, you are ready to shape the future of clean energy and make a long-lasting global impact. With us, anticipate engaging and challenging projects that deliver innovative solutions and value-added technologies helping power more than 38 million North American homes.

What You’ll Do Day-To-Day

Under general supervision, provides a variety of secretarial and administrative support to a department or group of professionals. Assignments are non-routine in nature and usually require originality and ingenuity. Exercises some discretion and independent judgment and is capable of analyzing complex requests. Duties may involve access to confidential information. Initially support IB Engineering supervisors and staff and develop into support for VP and his direct staff.

• Provide Calendar Management for VP and Direct staff.
• Make complex travel arrangements; Create itineraries for travel.
• Organize and support routine staff meetings, to include preparing presentations and taking meeting minutes.
• Support more complex meetings and events, such as routine all-hands meetings, teambuilding and recognition events.
• Create and edit technical documents and weekly/monthly reports.
• Reconcile and submit expense reports for VP and staff. May also approve expense reports on behalf of staff.
• Submit and approve timecards on behalf of VP and staff.
• Assist with new hire orientation.
• Process Purchase Order Requests.
• Adapts procedures, processes, tools, equipment and techniques to accomplish the requirements of the position.
• Provides support in opening and closing cost centers, cost center budgets and job cost set-up.
• Serves as a resource to others in the resolution of administrative problems and issues.
• Anticipates and/or identify needs and issues within the organization and proactively initiate or facilitate solutions.

What You'll Bring

• High School diploma or equivalent education.
• Minimum of 4 years of related experience.
• Ability to manage multiple tasks, schedules and files efficiently.
• Prioritize tasks and managing time effectively to meet deadlines.
• Ability to handle unexpected issues and find effective solutions quickly.
• Advanced PC based application skills such as MS Office, experience with managagin the calendar for direc manager and direct staff.
• Good analytical ability, problem identification/problem resolution skills, and organization.
• Excercise discretion with confidential matter.

Total Rewards Package

Total Rewards Package

• Salary: $46,000 - $60,000 per year, and may also include annual incentives and performance bonuses. The base salary range is a guideline. Individual total compensation will vary based on factors such as qualifications, skill level, competencies and work location.
• Health & Wellness: Multiple medical plan options, dental & vision coverage, life insurance, long- and short-term disability, and optional supplemental plans (critical illness, accident, hospital indemnity, dependent life).
• Retirement: 401(k) with employer match.
• Paid Time Off: Up to 3 weeks of vacation, 8 sick days, and 13 paid holidays annually.
• Extra Perks: Lifestyle spending account, employer paid mental health support, education reimbursement, professional development opportunities, adoption assistance, parental leave, and employee assistance programs.

About Framatome

Framatome has been shaping the future of nuclear energy in the U.S. for more than 60 years. Framatome Inc. is headquartered in Lynchburg, Virginia, with more than 2,400+ employees across North America supporting nearly every nuclear plant in the nation.

From our facilities in Virginia, Washington, North Carolina, Pennsylvania, Massachusetts and beyond, we deliver outage services, advanced nuclear fuel technologies, and next-gen reactor innovations that keep the lights on.

At Framatome, you will join a global team committed to creating reliable, carbon-free energy. Here, you can:

• Solve complex nuclear challenges that directly impact the climate.
• Build your career through technical fellowships, leadership roles, and global opportunities.
• Do your best work in a culture that values safety, innovation, and well-being.

Framatome is an Equal Opportunity Employer, including Veterans, and Individuals with Disabilities.

Offers are contingent on background check and drug screen (where applicable). Positions may involve access to information subject to U.S. export control regulations; applicants must meet eligibility requirements (see DOE810AppendixA).