Project Coordinator II - Grants and Programs

Prosper Portland; Portland (OR); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Prosper Portland seeks a Grants & Programs Coordinator to plan, coordinate, implement and support the Development team's projects and community development grants that foster wealth creation and equitable prosperity in Portland. The role partners with the grant team to process applications, manage agreements and monitor progress.

You will provide service and technical support to businesses, non-profits and stakeholders, assist with communications, events and program reporting, and help ensure

Qualifications

• Four years of experience in project coordination, economic development, community development, public administration, urban planning, or related field.
• Associate’s, Bachelor’s, or Master’s degree may substitute for up to one year of experience.
• Knowledge of grant administration and reporting is preferred.

Responsibilities

• Plan, coordinate, implement and support Development team projects and community development grants.
• Manage grant agreements from inception through close-out and ensure compliance and reporting requirements.
• Collaborate with relationship managers and grant project manager on grant administration and communications.
• Provide service and technical support to businesses, non-profits, and external stakeholders/clients.
• Assist with communications for projects, including website, video content, social media and marketing.

Skills

Interpersonal skills

Communication

Teamwork

Cultural awareness

Equity focus

Problem solving

Project coordination

Education

Bachelor’s degree in relevant field

Tools

Microsoft Office

Budgeting software

Records management systems

Job description

Summary

This position plans, coordinates, implements, and provides on-going support for the Development team’s projects

and programs, including the agency’s community development grants, that foster wealth creation for business

owners of color, create vibrant neighborhoods and communities, and advance equitable prosperity.

Functions and Responsibilities

• Works collaboratively with the grant team to process applications and secure agreements.
• Manages assigned grant agreements from project inception/application through close out.
• Coordinates and collaborates with relationship managers and grant project manager on grant administration.
• Provides service and technical support to businesses, non-profits, and other external stakeholders/clients.
• Coordinates and assists with communications for projects and programs including website and video content generation, social media, marketing, and other agency correspondence.
• Coordinates and assists with events, community outreach, and engagement.
• Collaborates with and assists project teams and other stakeholders in planning, developing, and implementing projects and programs.
• Conducts technical research and analysis.
• Tracks information and data and assists with the generation of metrics and outcomes for programs.
• Prepares technical reports, visuals, spreadsheets, forms, surveys, scopes of work, contracts, agreements, and other materials.
• Creates, maintains, and organizes files, records, databases, logs, and agency resources.
• Monitors and ensures compliance and reporting requirements for programs.
• Drafts, sets up, reviews, distributes, and processes grants, scopes of work, contracts, and purchase orders.
• Processes and tracks payments and invoices; monitors contract/purchasing use; tracks corresponding budgets.
• Makes recommendations and participates in process and program improvements; coordinates or assists with their implementation.
• Assists the agency with special projects, committees, and other relevant duties as assigned.

Scope

• Operates under general supervision. Duties have routine characteristics although variations are common and often require different approaches to achieve goals. Receives general instruction on new assignments.
• Work is periodically reviewed.
• Makes decisions for routine, established, or process-oriented aspects of work. Decisions related to another stakeholder’s project/program or actions with significant legal, fiscal, political, or operational impacts require oversight.
• Decisions and errors in work can have a moderate legal, financial, political, or operational impact to the agency.
• Work involves a moderate level of complexity due to tight timelines, frequent interruptions, the need to prioritize multiple assignments and project tasks, limited resources, the interaction with external stakeholders and the need to use discretion in those interactions.
• Position has no supervisory responsibilities; however, may oversee the work of consultants, vendors, and/or train student staff.

Competencies

Putting People First, Inclusion & Collaboration

• Interpersonal Skills: Ability to build constructive and trusting relationships. Exercises active listening, tact, patience, and discretion.
• Mission-Driven Service: Ability to provide excellent service by demonstrating a people-oriented mindset and willingness to help. Ability to train and provide guidance to others.
• Teamwork: Ability to work with others inclusively and collaboratively. Works to resolve conflicts and build consensus.
• Communication: Effective use of both verbal and written communication. Ability to speak in public. Ability to organize, simplify, and report data and information.
• Cultural Curiosity and Reflection: Ability to learn and use culturally responsive practices to understand, communicate, and work with people across cultures and identities. Honors and embraces differences and models inclusivity in interactions and decisions.
• Advancing Equity: A demonstrated commitment to advancing social and racial equity and actively seeks out opportunities to do so. Ability to learn, understand, and apply the principles and practices of equity to work.

Excellence, Innovation & Learning

• Knowledge: Knowledgeable and skilled in the principles and practices of project management. Understanding of grant administration and the principles and practices of inclusive community development. Demonstrated knowledge of Microsoft Office and other software applications. Familiarity with business practices such as accounting, budgeting, and records management. Basic understanding of public administration.
• Continuous Learning: Openness to new ideas. Ability to ask for help and learn from experiences.
• Problem Solving: Apply research, analytical, and problem-solving skills to evaluate work and find smart solutions. Exercises sound judgement in carrying out responsibilities. Ability to interpret and apply law, policy, and procedure to work.
• Adaptability: Flexibility to respond to shifting and competing work demands. Perseveres in the face of obstacles.
• Planning and Organization: Ability to organize work, set priorities, and monitor work independently. Detailoriented.
• Accountability: Takes initiative and responsibility for actions. Follows through on commitments and meets deadlines. Maintains confidentiality as appropriate.

Minimum Education, Training and/or Experience

Four years of experience in any of the following areas: project coordination, economic development, community development, public administration, urban planning, community outreach, community development, or a closely related field. An Associate’s, Bachelor’s, or Master’s degree will substitute for up to one year of experience.

Physical Requirements

Position requires ability to remain in a stationary position for extended periods of time along with the ability to frequently move throughout the office and occasionally travel to jobsites and events. Position continuously uses a computer and other standard office equipment. Position must frequently communicate and interact with internal and external stakeholders via virtual and in-person meetings phone calls and in writing.

Working Conditions

Normal working hours Monday through Friday [8 AM – 5 PM] in a combination of in-person and remote work; however, additional hours may be needed to meet deadlines. Employees are required to work in-person every Tuesday, Wednesday, and an additional day every two weeks at minimum. Position may require travel to external meetings or events; travel out of the metro area although rare, may occur. Assigned work is sometimes politicized, shifting, and complex, which at times necessitates working under stressful conditions.