Engineering Data Coordinator

Keller Management Services, LLC; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Keller Management Services, LLC seeks an Engineering Data Coordinator to support engineering and construction operations by entering project information into the Design Request System. The role ensures data is accurate, organized, and accessible for engineering, project management, and field teams.

You will receive information from Project Managers, Field Engineers, and other stakeholders, enter it into company databases, and maintain records throughout project lifecycles.

Qualifications

• Associate degree or coursework in engineering tech or related field
• Experience with data entry and administrative tasks
• Familiarity with databases or project management software
• Geotechnical/construction experience is beneficial but not required

Responsibilities

• Review incoming project information and route via email and internal channels
• Enter project data into the Design Request System accurately and efficiently
• Maintain and update project records throughout the lifecycle
• Organize, track, and verify information from multiple stakeholders
• Coordinate with engineers and project teams to resolve missing, unclear, or incomplete information
• Ensure data consistency and quality in company databases
• Assist with document management and electronic record organization
• Maintain confidentiality of project and company information
• Support continuous improvement initiatives related to data management and workflows

Skills

Data Entry

Database Skills

Project Management Software

Documentation

Attention to Detail

Confidentiality

Stakeholder Communication

Education

Associate degree or relevant coursework

Tools

Design Request System

Database software

Job description

Overview

We are seeking a detail-oriented Engineering Data Coordinator to support our engineering and construction operations by entering project information into our Design Request System. This individual will play a critical role in ensuring project data is accurately captured, organized, and available for use by engineering, project management, and field teams.

The successful candidate will receive information from Project Managers, Project Assistants, Field Engineers, Superintendents, and other project stakeholders and enter that information into company databases and internal systems. While previous geotechnical or construction experience is beneficial, it is not required. Training and technical support will be provided by our engineering team.

This position will initially be office-based to facilitate training and collaboration. After successful completion of approximately six months in the role, a hybrid work arrangement may be considered.

Responsibilities

• Review incoming project information received via email and other internal communication channels.
• Enter project data into the company's Design Request System accurately and efficiently.
• Maintain and update records throughout the lifecycle of projects.
• Organize, track, and verify information received from multiple project stakeholders.
• Coordinate with engineers and project teams to resolve missing, unclear, or incomplete information.
• Ensure data consistency, completeness, and quality within company databases.
• Assist with document management and electronic record organization.
• Maintain confidentiality of project and company information.
• Support continuous improvement initiatives related to data management and workflow processes.

The Engineering Data Coordinator will routinely work with:

• Geotechnical boring logs
• Load test results
• Installation logs
• As-built records
• Material test coupons
• Grout strength test data
• Project correspondence
• Soil and laboratory testing information
• Construction quality control documentation
• Other project-related engineering and construction records

Qualifications

• Associate degree or coursework in engineering technology, construction management, business, or a related field
• Previous data entry, administrative, construction, engineering, or technical documentation experience
• Experience working with databases or project management software
• Familiarity with construction, geotechnical, or engineering documentation