Engineering Coordinator

Accor; Dallas (TX); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Medical, Dental and Vision Insurance, 401K

Complimentary Shift Meal

Employee benefit card for discounted rates

Learning programs for skill development

Corporate Social Responsibility activities

Career development opportunities

Job summary

A leading hospitality company in Dallas seeks an Engineering Coordinator to manage daily operations of the engineering department. The role includes preparing reports, assisting with dispatch calls, and maintaining departmental organization. Candidates should have at least 3 years of administrative assistant experience, fluency in English, and proficiency with Dayforce, Word, and Excel. Benefits include paid time off, medical insurance, and career development opportunities.

Qualifications

• 3 years administrative assistant experience required.
• Ability to maintain confidentiality of guest information.
• Experience in customer service is preferred.

Responsibilities

• Coordinate daily activities of the Engineering department.
• Prepare reports and assist with dispatching calls.
• Monitor cleanliness and organization of work areas.

Skills

Fluency in English

Basic mathematical calculations

Attention to detail

Computer skills (Dayforce, Word, Excel)

Typing speed of 50-60 words per minute

Organizational skills

Teamwork

Problem-solving

Education

High school graduate

Tools

Dayforce

Microsoft Word

Microsoft Excel

Job description

Engineering Coordinator

Located in the Arts District of downtown Dallas, Fairmont Dallas offers 545 elegant guestrooms and suites, with over 73,000 square feet of flexible meeting space. For over 50 years, Fairmont Dallas has been the setting for countless civic, cultural, convention and corporate events, creating memorable experiences.

This position coordinates daily activities of the Engineering department, reporting to the Director of Engineering and Chief Engineer. The coordinator supports office operations, prepares reports, assists with dispatching calls, answers phones for the entire office, maintains files, and helps with month‑end and departmental record keeping.

Responsibilities

• Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
• Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
• Anticipate guests’ needs, respond promptly and acknowledge all guests, however busy and whatever time of day.
• Maintain positive guest relations at all times.
• Resolve guest complaints, ensuring guest satisfaction.
• Monitor and maintain cleanliness, sanitation and organization of assigned work areas.
• Access all functions of computer.
• Set up workstation with necessary supplies and resource materials.
• Read the logbook daily, and record all pertinent information in the logbook.
• Check colleague attendance and document tardiness and absenteeism.
• Complete supply requisitions and submit to Chief Engineer; stock and maintain par levels of necessary supplies.
• Process purchase orders for approval and submit to Chief Engineer for approval.
• Process invoices for payment and give copy to Chief Engineer and forward original to accounting.
• Process accruals for end of the month and submit to Chief Engineer and accounting.
• Open office and prioritize assignments and tasks for the shift.
• Answer telephone.
• Screen calls for the Director of Engineering and the Chief Engineer as requested.
• Make telephone calls to specified individuals as requested by the Director of Engineering and the Chief Engineer.
• Greet all individuals arriving at engineering department and assist with their needs.
• Document and maintain appointment calendar for the Director of Engineering and the Chief Engineer.
• Maintain accurate trace files and communicate daily traces to the Director of Engineering and the Chief Engineer.
• Establish and maintain filing procedures.
• Maintain a contact list of all contractors and vendors.

Qualifications

• High school graduate.
• 3 years administrative assistant experience.
• Fluency in English (both verbal and non-verbal).
• Provide legible communication and directions.
• Compute basic mathematical calculations (add, subtract, multiply and divide numbers).
• Ability to work with Dayforce, Word, Excel.
• Type 50-60 words per minute accurately.
• Perform job functions with attention to detail, speed and accuracy.
• Prioritize, organize and follow up.
• Be a clear thinker, remaining calm and resolving problems using good judgement.
• Follow directions thoroughly.
• Understand guest’s service needs.
• Work cohesively with co‑workers as part of a team.
• Work with minimal supervision.
• Maintain confidentiality of guest information and pertinent hotel data.

Benefits

• Paid time off
• Medical, Dental and Vision Insurance, 401K
• Complimentary Shift Meal
• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academy designed to sharpen your skills
• Ability to make a difference through our Corporate Social Responsibility activities, such as Planet 21
• Career development opportunities with national and international promotion opportunities

Location: Dallas, TX

Salary: $55,000.00–$60,000.00