Engineering Admin Assistant

Marcus Hotels Inc; Milwaukee (WI); On-site; USD 45,000 - 50,000; Full time

Job summary

The Marcus Corporation seeks an Administrative Assistant in Milwaukee to provide administrative and project support to the Engineering Department, coordinating schedules, emails, and liaising with vendors and guests as needed.

The ideal candidate will have strong communication and organizational skills, proficiency in Microsoft Office, a typing speed of at least 60 wpm, and a high school diploma. Salary ranges from $45,000 to $50,000 per year for a salaried non-exempt role.

Qualifications

• Good communication skills, both written and oral.
• Strong organizational abilities.
• Fluent knowledge of Microsoft Office (Excel, PowerPoint, Word, and Outlook).
• Ability to input data into a word processor at a minimum rate of 60 w.p.m.
• Basic secretarial knowledge such as business letters, formats, and telephone etiquette.
• High school diploma required.

Responsibilities

• Answers telephone and responds to caller inquiries. Directs callers based on requests and relays messages.
• Plans and executes various special projects with guidance from management.
• Organizes, files, distributes, faxes, and handles daily department operations including checkbooks and purchase orders.
• Acts as liaison with vendors and guests in the supervisor's absence.
• Performs other duties as assigned.

Skills

Communication skills

Organization skills

Microsoft Office

Typing 60 wpm

Secretarial knowledge

Education

High School Diploma

Job description

Job Description

JOB TITLE Administrative Assistant

DEPARTMENT Engineering

SUPERVISOR Chief Engineer

Purpose of Position

Provides administrative and project support to Engineering Department. Continually work towards and support the improvement of engineering services to both guests and associates. Liaison for Chief Engineer to associates, vendors, and guests with regards to all aspects of the engineering operation. This includes maintaining schedules, response to e-mails, and internal and external inquiries.

Essential Functions

• Answers telephone and responds to caller inquiries. Exercises decision-making skills to direct callers based on requests. Accurately records and distributes messages. Communicates with other hotel associates to relay pertinent information.
• Plans and executes various special projects with the guidance of management.
• Organizes, files, distributes, faxes, and other essential functions necessary in the daily department operation. This includes but is not limited to, maintaining department checkbook and purchase orders, confirming orders, receipt of preventive maintenance logs, and distribution of maintenance requests.
• Acts as liaison with vendors and guests in Managers absence.
• Performs other duties as assigned.

Mandatory Job Requirements

• Good communication skills, both written and oral
• Good organization skills
• Fluent knowledge of Microsoft Office (Excel, PowerPoint, Word, and Outlook)
• Ability to input data into a word processor at a minimum rate of 60 w.p.m.
• Basic secretarial knowledge such as business letters, formats, and telephone etiquette
• High school diploma required

Equal Opportunity Employer

Salaried Non-Exempt - Salary Range $45,000 - $50,000

Additional Information

• Hourly/Yearly Wage: 45,000