Engineering Coordinator

Book Trump; Chicago (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

Trump International Hotel and Tower Chicago is seeking a team-oriented professional to manage vendor relationships, purchase orders, and inventory for hotel facilities. The role emphasizes collaboration with accounting, engineering, and maintenance teams to ensure timely processing of orders and invoices.

Responsibilities include negotiating pricing, maintaining accurate vendor records, and supporting project work across rooms, kitchens, and spa areas.

Qualifications

• Understanding of supply companies.
• Ability to work with minimal supervision.
• Able to handle multiple assignments and balance priorities.
• Experience coordinating with vendors and internal departments.

Responsibilities

• Research and establish vendor accounts and open credit.
• Coordinate with accounting to process vendor information and credit.
• Prepare quotes and negotiate pricing on products.
• Enter and manage POs in online systems and process orders and invoices.
• Verify monthly vendor bills are coded, approved, and paid.
• Reconcile vendor statements and research parts for projects.
• Monitor inventory levels and submit orders within budget.
• Receive packages at loading dock and manage TV inventory and warranties.
• Restock office and shop supplies as needed.
• Assist engineering and finance on special projects.

Skills

Supply chain

Independent work

Multitasking

Prioritization

Tools

Purchase order systems

Receiving

Invoicing

Job description

Qualifications and Physical/Mental Requirements

Understanding of supply companies

Needs minimal supervision, ability to work on own without daily direction.

Able to handle multiple assignments at once and balance priorities.

Specific Position Requirements

Experienced with Engineering vendors and supplies as well purchase order systems, receiving, and invoicing.

Position Responsibilities

• Research companies that sells products, establish account, open credit
• Coordinate with accounting department to make sure vendor information and credit is processed in timely manner
• Establish quotes and negotiate pricing on products
• Populate PO's in online system, place orders, receive, close invoices and distribute accordingly
• Ensure monthly vendors bills are received, coded, approved, and processed
• Review and reconcile vendor statements
• Research parts needed for future projects
• Examine inventory and stock that we are low on and submit orders based on annual budget
• Receive packages from the loading dock on a daily basis
• TV's inventory, expired warranty, schedule repair on defective units
• Miscellaneous inventory (electrical supply, plumbing supply, Kohler, mechanical supply, hardware, batteries, lighting, de-limers, etc.) that is required in order to prevent down time in hotel, kitchens, and Spa
• Office supplies, make sure we have enough supplies stocked and restock accordingly
• Assist Kitchen Engineer in researching parts, equipment diagrams, and scheduling service
• occasionally schedule service, repairs, new installs.
• Coordinate occasional room blocking with front desk, and monitor room check outs for Engineer inspection.
• Assist Director of Engineering, Chief Engineer, and Assistant Chief Engineers with special projects and requests.
• Assist Director of Finance with projects and requests upon request.

GROOMING

All employees must maintain a neat, clean and well-groomed appearance. Specific uniform guidelines and/or required articles of clothing will be explained to you as a part of the orientation process.

BENEFITS

At Trump International Hotel and Tower Chicago, we offer a range of employment benefits for this [Full-time] position, subject to any applicable eligibility, enrollment and/or benefit plan requirements. An overview of the benefits offered can be found on the Hotel's Career Center webpage.

E-VERIFY: Trump International Hotel and Tower Chicago participates in the federal E-Verify program, an electronic system that verifies employment authorization in the United States by comparing information from an employee’s Form I- 9, Employment Eligibility Verification, with government databases. The company uses E-Verify only after an employee has accepted a job offer and completed the Form I-9. The company does not use E-Verify to pre-screen job applicants or candidates who have not received a job offer from the company.

Equal Opportunity Employer

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.