Engineering Administrative Assistant - Wayne, PA

Bala Consulting Engineers; Wayne (PA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

401(k) with employer match

Up to 5 weeks of PTO

Tuition and Licensure Reimbursement

Employee Referral Program

Remote work option for full-time onsite roles

Job summary

Bala Consulting Engineers in Wayne, PA is looking for an energetic Engineering Administrative Assistant to support engineers. Responsibilities include logging submittals, coordinating with managers, and assisting with administrative tasks. The ideal candidate will have strong attention to detail, previous clerical experience, and proficiency in Microsoft Office. Bala offers a comprehensive benefits package, including medical, 401(k), and paid time off, as well as a supportive and collaborative work environment.

Qualifications

• Must have previous administrative support and clerical experience.
• Knowledge of shop submittal or specifications process required.
• Experience in engineering or construction preferred.

Responsibilities

• Download and log submittals and RFIs daily.
• Coordinate with Project Managers and Office Administrators.
• Assist with packaging contract documentation for clients.

Skills

Attention to detail

Time management

Organizational skills

Problem-solving skills

Collaboration

Excellent communication

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat

ProCore

Job description

Bala Consulting Engineers is a 200-person engineering firm headquartered outside of Philadelphia in Wayne, PA with offices in New York, NY, Boston, MA, Baltimore, MD, and Washington, DC.

We are looking for an energetic and detail-oriented Engineering Administrative Assistant to join our team and support engineers working on-site at our Wayne, PA headquarters.

Bala is a dynamic growth-oriented company, built on relationships with our clients, staff, and industry partners. At Bala you will enjoy an exceptional employee experience that results in a successful career based on collaboration, leadership and personal development.

Responsibilities

• Download and log submittals and RFIs daily.
• Stamp and upload submittals timely and accurately.
• Format and edit AIA Master Specifications daily.
• Format and edit reports, punch lists, meeting minutes and letters as needed.
• Coordinate with the Shop Drawing Manager, fellow Engineering Assistant, and Office Administrators to ensure shop and spec folders are covered consistently and timely each day.
• Assist the Project Managers, Department Managers and Engineers with Microsoft Word, Power Point and Excel.
• Assist with packaging contract documentation for clients as needed.
• Assist with covering Wayne PA office front desk as needed.
• Assist with special projects or administrative tasks as needed.

Requirements

• Strong attention to detail, time management, and organizational skills are essential.
• Must be able to work efficiently and multitask to meet deadlines.
• Solid problem-solving skills and solution-oriented mindset.
• Strong collaboration and interpersonal skills, required.
• Excellent communicator, both written and verbal.
• Previous engineering or construction firm experience, preferred.
• Previous administrative support and clerical experience, required.
• Knowledge of shop submittal or specifications process, required.

Technical Experience

• Advanced level of Microsoft Word, required.
• Excel/Power Point/Outlook/Teams, required.
• Newforma or other Project Management software, strongly preferred.
• ProCore, strongly preferred.
• AutoCAD Construction, preferred.
• MasterWorks, preferred.
• Adobe Acrobat, preferred
• SharePoint, preferred.

As a multi-discipline engineering firm, Bala is a leader in innovative designs for building systems in High Rise, Mission Critical, Multi-Unit Housing, Commercial Office, Higher Education, Transportation, Adaptive Reuse and Life Science facilities.

BALA’s COMPREHENSIVE COMPENSATION AND BENEFITS PACKAGE

• Medical, Dental, and Vision insurance package
• 401(k) with employer match
• Employer Paid Life Insurance
• Up to (5) weeks of PTO based on years of experience and (8) paid holidays
• 8 hours of Volunteer Time Off
• Tuition and Licensure Reimbursement
• Federal Student Loan Assistance including match up to $5,250 per year
• Section 529 Plan (College Saving Plan)
• Employee Referral Program
• Full-time onsite roles qualify for one day remote work

Bala’s compensation package includes a benefits package along with a competitive market salary structure. Our culture creates an environment where relationships thrive and careers flourish.