Engineering Administrative Assistant

Midwest Fiber Networks, LLC; Wauwatosa, Northern (WI, KY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) match

PTO from day one

Paid holidays

Referral bonuses

Job summary

RPMGlobal is hiring an Engineering Administrative Assistant to support large fiber telecommunications projects in Wauwatosa, WI. The role coordinates municipal requirements, including COIs, bonds, licenses, and other project documentation.

The position is on-site in Wauwatosa, WI 53226, with responsibilities spanning document prep, communications with municipalities, and cross‑team administrative support within Engineering. Requires a high school diploma and 2+ years of related experience.

Qualifications

• 2+ years of administrative, project coordination, construction, telecommunications, engineering, permitting, or related experience preferred.
• Strong organizational and time management skills, including the ability to manage and prioritize multiple tasks.
• Must be resourceful, flexible and maintain the ability to react and respond quickly with a focus on accuracy and details.
• Must have a valid driver's license and be insurable.

Responsibilities

• Research municipal codes, ordinances, websites, and other resources to determine requirements for fiber construction projects.
• Identify municipal requirements related to bonds, Certificates of Insurance (COIs), licenses, permits, and other required documentation.
• Prepare, submit, track, and maintain Certificates of Insurance and bond documentation.
• Communicate with municipalities by phone and email regarding project requirements, documentation, licenses, bonds, COIs, and other requests.
• Follow up with municipalities to obtain approvals, clarify requirements, and resolve outstanding documentation.
• Provide administrative support to the Director of Engineering - Large Projects and Engineering team.
• Prepare, format, scan, copy, and distribute project and municipal documents.
• Mail, ship, and track documents and other materials as needed.
• Track outstanding items and follow up with internal employees, municipalities, vendors, and other parties.
• Assist with special projects and other administrative duties within the Engineering Department.

Skills

Administrative

Project coordination

Construction

Telecommunications

Engineering

Permitting

Compliance

Time management

Education

High School diploma

Job description

We're hiring an Engineering Administrative Assistant who will be supporting large fiber telecommunications projects. This position is responsible for coordinating municipal requirements, including Certificates of Insurance (COIs), bonds, licenses, and other project-related documentation.

This is an on-site role, located in Wauwatosa, WI 53226

What You'll Do

• Research municipal codes, ordinances, websites, and other resources to determine requirements for fiber construction projects
• Identify municipal requirements related to bonds, Certificates of Insurance (COIs), licenses, permits, and other required documentation
• Prepare, submit, track, and maintain Certificates of Insurance and bond documentation
• Communicate directly with municipalities by phone and email regarding project requirements, documentation, licenses, bonds, COIs, and other requests
• Follow up with municipalities to obtain approvals, clarify requirements, and resolve outstanding documentation
• Provide administrative support to the Director of Engineering - Large Projects and Engineering team
• Prepare, format, scan, copy, and distribute project and municipal documents
• Mail, ship, and track documents and other materials as needed
• Track outstanding items and follow up with internal employees, municipalities, vendors, and other parties
• Assist with special projects and other administrative duties within the Engineering Department
• Other duties as assigned

What We're Looking For

• High School diploma or equivalent required
• 2+ years of administrative, project coordination, construction, telecommunications, engineering, permitting, compliance, or related experience preferred
• Strong organizational and time management skills, including the ability to manage and prioritize multiple tasks
• Must be resourceful, flexible and maintain the ability to react and respond quickly with a focus on accuracy and details
• Must have a valid driver's license and be insurable

Benefits Include

Medical, Dental, Vision, Life, Short & Long-Term Disability, 401(k) with company match, generous PTO starting day one, paid holidays, referral bonuses, and more.