Engineering Administrative Assistant

French Oil Mill Machinery Company; Kentucky; On-site; USD 45,000 - 60,000; Full time

Job summary

French Oil Mill Machinery Co. in Piqua, OH, is seeking an Engineering Administrative Assistant to support the Engineering team with data, BOMs, and document control in an engineered-to-order environment.

You will manage part numbers, process ECNs, maintain drawings, and prepare reports while collaborating with Engineering, Production, and other departments. The role requires a high school diploma (associate degree preferred), 3–5 years in manufacturing/engineering admin, and proficiency with ERP

Qualifications

• High school diploma or GED required; associate degree preferred.
• 3–5 years of administrative experience in a manufacturing or engineering environment.
• Experience working with ERP systems and Microsoft Office.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and work in a structured environment.
• Effective written and verbal communication skills.

Responsibilities

• Create and maintain part numbers and Bills of Materials (BOMs) in the ERP system.
• Ensure accuracy and consistency of engineering and manufacturing data.
• Process Engineering Change Notices (ECNs) and maintain revision control documentation.
• Maintain engineering records, drawings, and technical documentation.
• Support document control processes, including tracking and distribution.
• Coordinate with Engineering, Production, and other departments to support operations.
• Provide administrative support to engineers and project managers.
• Prepare reports, correspondence, and general documentation.
• Answer and direct phone calls; serve as backup receptionist as needed.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Multitasking

Structured problem solving

Education

High school diploma or GED

Associate degree (preferred)

Tools

ERP systems

Microsoft Office

Job description

Job Description

Location: Piqua, Ohio

Position Summary:

The Engineering Administrative Assistant provides critical support to the Engineering team by managing data, documentation, and systems within an engineered-to-order manufacturing environment. This role plays a key part in maintaining accurate Bills of Materials, supporting engineering changes, and ensuring data integrity across systems.

The ideal candidate is highly organized, detail-oriented, and comfortable working with technical information while supporting a fast-paced engineering and manufacturing team.

Responsibilities

• Create and maintain part numbers and Bills of Materials (BOMs) in the ERP system
• Ensure accuracy and consistency of engineering and manufacturing data
• Process Engineering Change Notices (ECNs) and maintain revision control documentation
• Maintain engineering records, drawings, and technical documentation
• Support document control processes, including tracking and distribution
• Coordinate with Engineering, Production, and other departments to support operations
• Provide administrative support to engineers and project managers
• Prepare reports, correspondence, and general documentation
• Answer and direct phone calls; serve as backup receptionist as needed

Qualifications

• High school diploma or GED required; associate degree preferred
• 3–5 years of administrative experience in a manufacturing or engineering environment preferred
• Experience working with ERP systems and Microsoft Office
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and work in a structured environment
• Effective written and verbal communication skills

AAP/EEO Statement: French Oil Mill Machinery Co. is an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, genetic information, or veteran status.

Company Description

French® is a 4th-generation, family-owned U.S. company and an ISO-certified leader that design, manufactures and supports:

• Hydraulic press systems for molding rubber and composite materials.
• Screw presses for synthetic rubber processing and liquid-solid separation.
• Oilseed equipment for vegetable oil extraction and biofuel production.

With over 120 years of experience and customers in more than 80 countries, we are committed to delivering superior-quality machinery that enhances productivity and reduces production costs.