Engagement Coordinator - Central Timezone

True Search; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

True Search is looking for an Engagement Coordinator who will support Partners and Principals in search execution. This role involves managing scheduling, interfacing with executives, travel coordination, and expense reporting.

The ideal candidate has at least 3 years of experience, excellent organizational skills, and the ability to manage competing demands. This position is based in the United States and requires proficiency in Apple and G-Suite.

Qualifications

• Minimum of 3 years experience supporting partners/senior level executives in an executive search firm or professional services firm.
• Proficient skills using Apple and G-Suite.
• Proven track record of managing numerous projects and competing demands with tight deadlines.

Responsibilities

• Owns the search calendar, prioritizes appointments.
• Supports Partners with business development‑related scheduling.
• Maintains Thrive database of all search‑related information.
• Coordinates travel for partners and candidates.
• Processes expense reporting for partners and candidates.

Skills

Project Management

Communication Skills

Problem Solving

Organizational Skills

Business Acumen

Education

Undergraduate degree

Tools

Apple

G-Suite

Job description

About True

As one of the fastest-growing organizations in the talent advisory space, True is a global platform of companies that optimizes value creation by placing executive talent, developing business leaders, creating diverse and inclusive networks, and using innovative technology to advance executive talent priorities. Our clients include innovative growth brands backed by leading Venture Capital and Private Equity firms as well as established public organizations. With offices in North America, EMEA, and APAC, our team of industry and functional experts leverage deep networks to connect companies with leading talent to transform businesses and industries. True was founded on the belief that doing good is the pathway to doing well. Our growth and success are a by-product of our values—treating people right, listening to new ideas and keeping culture at the heart of our business.

Role Description

The Engagement Coordinator (EC) at True Search will act as a key team member supporting Partners and Principals in search execution. The EC role is indispensable and integral, ensuring clients and candidates receive a consistent white glove experience. Over the course of a search, an effective EC will function similar to a project manager owning the client/candidate journey from start to finish. The EC will be accountable for managing scheduling, interfacing with C‑suite executives both internal and external, travel coordination, document creation, database maintenance, and expense reporting.

Key Responsibilities

• Owns the search calendar, prioritizes appointments and works directly with partners, clients, and candidates to define the search schedule
• Supports Partners with business development‑related scheduling, expense reconciliation and calendar management
• Maintains Thrive database of all search‑related candidate and client information
• Coordinates travel for partners and candidates—both domestic and international
• Processes expense reporting for partners and candidates

About You

• Flexible: able to pivot at a moment’s notice, adapt and prioritize to changing environments
• Organized: process driven, obsessed with the details and accuracy—getting it right the first time
• Problem Solver: independent thinker, proactively finding solutions to overcome obstacles both simple and complex
• Professional: excellent communication skills, orally and in writing; confident and self‑aware
• Business Acumen: understands the big picture; knowledge and interest in operations and strategy, holistic understanding of evolving business needs

Qualifications

• Undergraduate degree preferred
• Minimum of 3 years experience supporting partners/senior level executives in an executive search firm or professional services firm
• Proficient skills using Apple and G‑Suite
• Proven track record of managing numerous projects and competing demands with tight deadlines and daily/weekly deliverables

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.