Administrative Services Assistant

CorSource; Portland (OR); Hybrid; USD 52,000 - 76,000; Part time

Job summary

CorSource is seeking an Administrative Services Assistant to support operational and project teams in the energy and utilities sector. This role emphasizes organization, documentation, and confidentiality in a structured environment.

The position provides front-line administrative support, coordinating scheduling, records, and communications while collaborating with cross-functional teams to maintain service excellence in high-security settings.

Qualifications

• 3+ years of administrative or office coordination experience.
• Strong communication and time management skills.
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Proven ability to work independently and maintain confidentiality.
• Experience supporting teams in fast-paced or structured environments.

Responsibilities

• Administrative Coordination & Customer Service: Provide daily administrative support including scheduling, correspondence, and office coordination; serve as the first point of contact for internal staff and stakeholders.
• Document & Records Management: Prepare, review, and maintain records, files, and internal documentation; draft internal memos, guides, or operational documents.
• Data Entry & System Support: Perform accurate data entry using Microsoft Office Suite, SharePoint, or proprietary systems; generate basic reports.
• Cross-Team Support & Flexibility: Support SOPs and desk guides; serve as backup for other administrative staff; collaborate with team to meet deadlines and maintain service continuity.

Skills

Communication skills

Time management

Microsoft Office proficiency

Confidentiality

Education

Associate or Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

SharePoint

Adobe Acrobat

Enterprise systems

Job description

Administrative Services Assistant

Location: Portland, OR | Vancouver, WA | Tri-Cities, WA | Greater Washington State and Utah

Employment Type: Contract (W2)

Industry: Energy & Utilities

Duration: 6+ months (potential for extension)

Contact: [e-mail] | 503-726-4545

About CorSource

We are CorSource Technology Group, a locally owned technology consulting firm in Portland, Oregon. For over 30 years, we’ve partnered with skilled professionals to support public and private utility, energy, and infrastructure clients. We specialize in aligning talented individuals with mission-driven, technology-forward organizations that keep our region running.

Position Overview

CorSource is seeking dependable, detail-oriented Administrative Services Assistant to support operational and project-based teams in the energy and utilities sector. This role is ideal for professionals with strong organizational skills who thrive in structured environments and enjoy providing behind-the-scenes support for critical functions.

Administrative Services Assistants play an essential role in maintaining smooth day-to-day operations, handling confidential data, coordinating logistics, and ensuring quality service delivery across high-security or regulated settings.

Key Responsibilities

Administrative Coordination & Customer Service

• Provide daily administrative support including scheduling, correspondence, and office coordination
• Serve as the first point of contact for internal staff and stakeholders
• Manage appointment scheduling, front desk coverage, and basic credentialing activities
• Respond to inquiries and provide accurate information in a courteous, timely manner

Document & Records Management

• Prepare, review, and maintain records, files, and internal documentation
• Support physical and digital filing systems in accordance with organizational and regulatory standards
• Draft internal memos, guides, or operational documents as needed
• Assist with timekeeping, travel arrangements, and document submission processes

Data Entry & System Support

• Perform accurate data entry using Microsoft Office Suite, SharePoint, or proprietary systems
• Generate basic reports and support data collection activities for audits or compliance reviews
• Follow established protocols for handling sensitive or confidential information

Cross-Team Support & Flexibility

• Support operational readiness by contributing to internal SOPs and desk guides
• Serve as backup for other administrative staff and support functions
• Collaborate with team members to meet deadlines and maintain service continuity
• Promote a culture of safety, integrity, and professionalism in high-visibility environments

Qualifications

Required:

• 3+ years of administrative or office coordination experience
• Strong communication and time management skills
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Proven ability to work independently and maintain confidentiality
• Experience supporting teams in fast-paced or structured environments

Preferred:

• Prior experience in the energy, utility, or public sector industries
• Familiarity with credentialing processes or secure office operations
• Experience with SharePoint, Adobe Acrobat, or enterprise systems
• Associate or Bachelor’s degree in Business Administration or a related field

Why Work with CorSource?

When you join our network, you gain access to exclusive contract opportunities in high-impact organizations. Our team takes the time to understand your goals and match you with roles that align with your skills - from short-term projects to long-term engagements that make a difference.

CorSource Technology Group is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.