Energy Transition Operations Specialist

Environmental Defense Fund, Inc.; United States; Remote; USD 62,000 - 66,000; Full time

Job summary

Environmental Defense Fund, Inc. is seeking a Coordinator for Energy Transition Operations, delivering essential administrative support to manage budgets, contracts, travel, and scheduling across multi-time-zone teams.

You will proactively troubleshoot, coordinate cross-functional activities, and improve processes while aligning with EDF values and goals. This fixed-term role supports executives and regional staff from the US-based remote position.

Qualifications

• 3+ years of relevant experience and an Associate’s degree required.
• A Bachelor’s degree may substitute for up to two years of experience.
• Proactive, with the ability to multi-task, get work done under pressure, and meet deadlines.
• Must have the ability to work in a highly collaborative and matrixed environment and build relationships across the organization.
• Excellent project support, contract management, and administration skills.
• Strong verbal and written communication skills.
• Ability and willingness to work as a strong team player and independently.
• Ability to manage and prioritize diverse tasks.
• Experience with budgeting, accounting and/or bookkeeping is a plus.
• Proficiency in PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) required, with Concur/Emburse and/or NetSuite a bonus.
• Interest in environmental advocacy is strongly preferred.
• Demonstrated cultural competency and inclusivity across cultures and backgrounds.
• Fluency in English required, and one additional official UN language strongly preferred.

Responsibilities

• Work with team management, staff, and mission finance to help maintain and monitor budget.
• Update monthly project forecast, review monthly reports, and explain variances.
• Coordinate activities and projects, prepare correspondence and reports as needed.
• Administer contracts for consultants, including writing and processing contracts and grants.
• Support EDF Organization, Effectiveness and Culture goals to foster inclusivity.
• Maintain calendars and provide travel arrangements for program leadership.
• Perform expense reports, travel arrangements, calendar management, budget maintenance and invoice processing.
• Follow through with Finance to ensure payments are made and consultants appraised.
• Manage administrative tasks for staff, consultants, and interns, including onboarding and telecommunications.
• Assist team staff and colleagues to communicate and coordinate on joint projects.
• Assist in planning and execution of event logistics.
• Support operational and administrative process improvements.
• Provide back-up coverage for other Coordinators.

Skills

Multitasking

Team collaboration

Project support

Budgeting

Communication

Time management

Cultural sensitivity

English fluency

Education

Associate’s degree

Tools

Microsoft Office Suite

Concur/Emburse

NetSuite

SharePoint

Job description

Environmental Defense Fund, Inc. is seeking a Coordinator for Energy Transition Operations, delivering essential administrative support to manage budgets, contracts, travel, and scheduling across multi-time-zone teams.

You will proactively troubleshoot, coordinate cross-functional activities, and improve processes while aligning with EDF values and goals. This fixed-term role supports executives and regional staff from the US-based remote position.