Coordinator, Energy Transition Operations

Environmental Defense Fund, Inc.; United States; Remote; USD 62,000 - 66,000; Full time

Job summary

Environmental Defense Fund, Inc. is seeking a Coordinator for Energy Transition Operations, delivering essential administrative support to manage budgets, contracts, travel, and scheduling across multi-time-zone teams.

You will proactively troubleshoot, coordinate cross-functional activities, and improve processes while aligning with EDF values and goals. This fixed-term role supports executives and regional staff from the US-based remote position.

Qualifications

• 3+ years of relevant experience and an Associate’s degree required.
• A Bachelor’s degree may substitute for up to two years of experience.
• Proactive, with the ability to multi-task, get work done under pressure, and meet deadlines.
• Must have the ability to work in a highly collaborative and matrixed environment and build relationships across the organization.
• Excellent project support, contract management, and administration skills.
• Strong verbal and written communication skills.
• Ability and willingness to work as a strong team player and independently.
• Ability to manage and prioritize diverse tasks.
• Experience with budgeting, accounting and/or bookkeeping is a plus.
• Proficiency in PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) required, with Concur/Emburse and/or NetSuite a bonus.
• Interest in environmental advocacy is strongly preferred.
• Demonstrated cultural competency and inclusivity across cultures and backgrounds.
• Fluency in English required, and one additional official UN language strongly preferred.

Responsibilities

• Work with team management, staff, and mission finance to help maintain and monitor budget.
• Update monthly project forecast, review monthly reports, and explain variances.
• Coordinate activities and projects, prepare correspondence and reports as needed.
• Administer contracts for consultants, including writing and processing contracts and grants.
• Support EDF Organization, Effectiveness and Culture goals to foster inclusivity.
• Maintain calendars and provide travel arrangements for program leadership.
• Perform expense reports, travel arrangements, calendar management, budget maintenance and invoice processing.
• Follow through with Finance to ensure payments are made and consultants appraised.
• Manage administrative tasks for staff, consultants, and interns, including onboarding and telecommunications.
• Assist team staff and colleagues to communicate and coordinate on joint projects.
• Assist in planning and execution of event logistics.
• Support operational and administrative process improvements.
• Provide back-up coverage for other Coordinators.

Skills

Multitasking

Team collaboration

Project support

Budgeting

Communication

Time management

Cultural sensitivity

English fluency

Education

Associate’s degree

Tools

Microsoft Office Suite

Concur/Emburse

NetSuite

SharePoint

Job description

Location

This position may be based remotely in the United States.

Duration

This is a fixed-term position with an end date of August 17, 2028 and possibility of extension.

Energy Transition Overview

The goal of EDF’s Energy Transition Team is to bend the curve on global greenhouse gas emissions from fossil fuel production and use by 2030, cleanly and equitably. We will achieve this through a defined set of strategies targeted at 1) reducing emissions from fossil fuel production, delivery, and use, and 2) reducing demand for fossil fuels in power generation, transportation, buildings, and industry. To achieve this goal, we seek reforms in law, regulation, and/or business practice through a mix of strategic corporate partnerships, direct engagement with policymakers, and mobilizing investor and public sentiment in favor of change. In formulating and achieving our strategies, we will work in close collaboration with EDF regions, draw on cutting-edge science and rigorous economic and financial analysis, and act with team culture goals to develop durable solutions. This role will also support executives.

Overall Function

Under the direction of the Operations Manager, the Coordinator, Energy Transition Operations provides vital administrative support by developing and implementing efficient protocols for managing and tracking projects, expenses, invoices, and contract management, scheduling, and meeting and event planning for projects designed to help advance the goals of the Energy Transition team. This position supports team members located in different time zones and countries within the Energy Transition team so the ability to work independently with minimal supervision is required.

The Coordinator proactively solves problems and independently troubleshoots and addresses issues that arise and possesses strong communication skills both oral and written. This is a challenging role requiring advanced organizational and time management skills, great attention to detail and the ability to respond to quickly shifting priorities.

Key Responsibilities

• Work with team management, staff, and mission finance to help maintain and monitor budget.

• Update monthly project forecast, which includes collaborating with Mission Finance to review monthly reports of actual vs. budget results, investigating and explaining variances from budget for income and expense line items; and advising managers, staff and mission finance on trends and issues of concern.

• Respond to requests for information, help to coordinate activities and projects for the team, and prepare correspondence and reports as needed.

• Administer contracts for consultants, including assistance in writing and processing contracts and grants and working with staff and consultants to ensure the fulfillment of contractual obligations and timely submission of invoices.

• Participate in advancing EDF Organization, Effectiveness and Culture (OEC) goals, so people from all backgrounds and experiences feel connected, included, and empowered to address environmental and organizational challenges in ways aligned with EDF values.

• Maintain calendars and provide travel arrangements for program leadership.

• Conduct the administrative processes of the team, which include expense reports, travel arrangement, calendar management, budget maintenance and invoice processing.

• Follow through with Finance staff to ensure payments are made and consultants appraised.

• Manage other administrative tasks associated with staff, consultants, and interns, including logistics, office needs, onboarding, and telecommunications.

• Assist team staff and other colleagues to better communicate and coordinate on joint projects.

• Assist in planning and execution of event logistics.

• Support operational and administrative process improvement efforts, in alignment with established strategies.

• Provide back-up coverage for other Coordinators, as needed.

• All relevant responsibilities as assigned.

Qualifications

• 3+ years of relevant experience and an Associate’s degree required. A Bachelor’s degree may substitute for up to two years of experience.

• Proactive, with the ability to multi-task, get work done under pressure, and meet deadlines.

• Must have the ability to work in a highly collaborative and matrixed environment and the ability to build and maintain relationships across the organization.

• Excellent project support, contract management, and administration skills.

• Strong verbal and written communication skills.

• Ability and willingness to work as a strong team player and independently.

• Ability to manage and prioritize diverse, simultaneous tasks.

• Experience with budgeting, accounting and/or bookkeeping a plus.

• Proficiency in the use of PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) required, with experience with Concur/Emburse and/or NetSuite a bonus.

• Interest in environmental advocacy is strongly preferred.

• Demonstrated self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across all cultures and backgrounds.

• Fluency in English required, and one additional official UN language (Arabic, Chinese, English, French, Russian, Spanish) strongly preferred.

We offer a strong total rewards package encompassing competitive salary, robust benefits, and professional development opportunities consistent with a modern global organization. We take into account factors such as candidate experience, skills, training, internal team equity and local norms.

Please note that pay ranges are country specific. As a result, the stated currency is not meant be converted into any other currency.

62,000 - 66,000 USD