Endurance Event Operations Lead (Remote)

Gannett Co; McLean (VA); Remote; USD 65,000 - 70,000; Full time

Job summary

Ventures Endurance Events is seeking an Event Operations Manager to plan, produce, and execute operational components for endurance events across the portfolio. This role supports events from planning through post-event closeout, collaborating with cross-functional teams, vendors, and internal stakeholders.

The position is primarily remote, with preference for candidates near the Chicago region due to density and office proximity.

Qualifications

• 1–3+ years in event, race, or live event operations.
• Experience with outdoor athletic or endurance events preferred.
• Strong communication, organizational, and problem-solving skills.
• Ability to lift and/or carry up to 50 lbs.

Responsibilities

• Plan, produce, and execute operational components for assigned events from contract execution through post-event closeout.
• Manage race-related operational elements including timelines, site plans, course layouts, public safety plans, and parking plans.
• Oversee event course and site layout development, load-in/load-out, and onsite execution.
• Manage onsite event inventories including equipment, branding, collateral, registration materials, and volunteer supplies.
• Secure and document required permits and approvals in coordination with internal leadership.
• Prepare and submit accurate documentation, maps, and supporting materials to municipalities, agencies, and partners.
• Establish and maintain effective working relationships with local jurisdictions, public agencies, and third-party partners.
• Conduct vendor and contractor outreach, quote analysis, negotiation, and management.
• Track vendor contracts, deliverables, and payments, ensuring accuracy and timeliness.
• Support established event budgets and identify opportunities for cost savings and process improvements.
• Collaborate with Marketing, Volunteer, Customer Service, and other internal teams to ensure consistent participant communication.
• Support marketing and community engagement initiatives, including outreach to run clubs, community groups, and partners.
• Participate in community activations, expos, and promotional events as needed.
• Maintain a database of community and partner contacts and support event amenity programs.
• Provide onsite leadership for assigned events and contribute to long-term event development with a participant-first mindset.

Skills

Event operations

Communication

Cross-functional collaboration

Project management

Leadership

Physical stamina

Job description

Ventures Endurance Events is seeking an Event Operations Manager to plan, produce, and execute operational components for endurance events across the portfolio. This role supports events from planning through post-event closeout, collaborating with cross-functional teams, vendors, and internal stakeholders.

The position is primarily remote, with preference for candidates near the Chicago region due to density and office proximity.