Endowment Finance Associate

Youngstown State University Foundation; Youngstown (OH); On-site; USD 23,000 - 32,000; Part time

Job summary

Youngstown State University Foundation is seeking an Endowment Finance Associate to support endowment management, recordkeeping, and donor communications. The role emphasizes accuracy, confidentiality, and strong accounting skills.

It is currently a part-time, hourly position with potential to transition to full-time based on organizational needs. Under the Endowment Finance Coordinator, you will reconcile accounts, maintain records in fund accounting software, and assist with audits and

Qualifications

• Bachelor's degree in business administration or related field.
• Experience in accounting, finance, or related fields.
• Preferred: nonprofit, higher education, financial reporting, scholarship administration, or endowment management.
• Strong organizational, time management, and communication skills.

Responsibilities

• Assist with review, reconciliation, and audit of Foundation endowment and scholarship fund balances.
• Maintain, update, and store endowment records and financial data within fund accounting and database systems.
• Prepare, organize, and maintain financial documentation related to endowment, scholarship, and restricted funds.
• Support fund reporting, audit preparation, and research of account discrepancies.
• Assist with donor communications and annual market value letters.

Skills

Accounting

Finance

Organizational skills

Analytical skills

Communication

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office

Fund accounting software

Donor management systems

Job description

Youngstown State University (YSU) Foundation is an independent non-profit organization 501(c)(3) that supports student scholarships, student development, and career opportunities. The YSU Foundation is a catalytic force for advancing its region by providing opportunities for students. The YSU Foundation is responsible for all philanthropic revenue generation for the Foundation and the University.

Role Description:

The Endowment Finance Associate supports the Foundation’s endowment management and stewardship efforts through financial recordkeeping, account reconciliation, fund monitoring, reporting, audit support, and donor communications. While working under the direction of the Endowment Finance Coordinator, this position helps ensure the accuracy, integrity, and confidentiality of endowment and scholarship fund information. Strong accounting, finance, organizational, and analytical skills are essential for success in this role. This position is currently part-time, with the potential to transition to full-time employment based on organizational needs.

Responsibilities

• Assist with review, reconciliation, and audit of Foundation endowment and scholarship fund balances.
• Work closely with the Endowment Finance Coordinator to maintain, update, and store endowment records and financial data within fund accounting and database systems.
• Assist in preparing, organizing, and maintaining financial documentation related to endowment, scholarship, and restricted funds.
• Assist with fund reporting, audit preparation, and research of account discrepancies.
• Support the preparation, distribution, and electronic storage of annual market value letters and donor communications.
• Collaborate with the Endowment Stewardship Coordinator to distribute student thank‑you letters and other donor stewardship materials as well as store electronic copies.
• Assist with the scholarship review process, recipient communications, and tracking of required scholarship documentation.
• Follow up with scholarship recipients regarding incomplete applications, missing information, and outstanding thank‑you letters.
• Maintain the confidentiality of donor, student, and financial information.
• Manage multiple priorities and deadlines while maintaining a high degree of accuracy and attention to detail.
• Communicate professionally and effectively with students, faculty, staff, and donors.
• Utilize Microsoft Office, fund accounting software, donor management systems, and related technology to support daily operations.
• Perform accurate data entry, record maintenance, and file management with a strong commitment to quality and detail.
• Perform other duties as assigned.

Qualifications

Bachelor's degree in business administration or related field required. Demonstrated competency in accounting, finance, or related fields, with the ability and willingness to develop knowledge and proficiency in these areas. Experience in financial aid, nonprofit organizations, higher education, financial reporting, scholarship administration, or endowment management is preferred.

Strong organizational, time management, and communication skills. Ability to work independently, manage multiple priorities, and maintain a high degree of accuracy and confidentiality. Knowledge of Youngstown State University, the YSU Foundation (YSUF), and the Mahoning Valley desired. Alumni status is a plus.

Compensation & Employment Status:

This position is currently a part-time, hourly role with a pay rate of $20.00 per hour. Part-time employees are not eligible for Foundation-sponsored benefits or paid holidays. There is potential for this position to transition to full-time employment based on organizational needs.