Employment & Visitor Accommodations Coordinator

Duke University; Durham (NC); On-site; USD 46,000 - 73,000; Full time

Job summary

Duke University is seeking a Program Coordinator for the DAAS Employment & Visitor Accommodations Team to manage ADA and PWFA accommodations for employees and visitors. You will collaborate with HR, facilities, and health services, ensuring compliant, timely responses to accommodation requests.

The role requires a Bachelor's degree and at least one year in program administration or related activities. Excellent communication and organization are essential for success.

Qualifications

• Bachelor's degree required.
• One year of experience in program administration or related academic/counseling activities.
• Knowledge of ADA, Rehabilitation Act, PWFA, and religious accommodations.

Responsibilities

• Coordinate Employee and Visitor ADA and PWFA accommodations and religious accommodation requests for the University and Health System.
• Respond promptly to outreach, accommodation, or consultation requests; process and verify Reasonable Accommodation Request forms.
• Interface with unit leadership, HR, Staff & Labor Relations, Employee Occupational Health & Wellness, Workers’ Compensation, and other departments to determine necessary accommodations.
• Negotiate and advise units on employment matters under ADA, PWFA, or religious accommodations.
• Maintain data and assist in developing reports for ADA and PWFA accommodations and accessibility projects.
• Manage complete case files to ensure compliance.
• Analyze trends and suggest improvements to accommodation processes.
• Coordinate and track special parking request arrangements for employees and visitors.
• Represent DAAS in professional meetings for Duke University/Health System.
• Assist in coordinating governmental actions, audits, or investigations.
• Support Director with departmental site visits and training sessions; supervise interns/volunteers.

Skills

Interpersonal skills

Customer service

Communication

Organizational skills

Problem solving

Proactive

Independent work

Education

Bachelor's degree

Tools

Accommodate (Symplicity)

Job description

Be You. Duke Access and Accommodation Services (DAAS, formerly the Disability Management System) provides guidance and assistance to ensure Duke University meets its responsibilities under the Americans with Disabilities Amendments Act (ADA), Rehabilitation Act of 1973, Pregnant Workers Fairness Act (PWFA), and similar laws. This includes facilitating requests for reasonable accommodations and acting as a resource for anyone with questions arising in those areas. The Program Coordinator on the Employment and Visitor Accommodations Team is a critical member of the DAAS team by working directly with employees, visitors, various units, and other partners.

Be You. Duke Access and Accommodation Services (DAAS, formerly the Disability Management System) provides guidance and assistance to ensure Duke University meets its responsibilities under the Americans with Disabilities Amendments Act (ADA), Rehabilitation Act of 1973, Pregnant Workers Fairness Act (PWFA), and similar laws. This includes facilitating requests for reasonable accommodations and acting as a resource for anyone with questions arising in those areas. The Program Coordinator on the Employment and Visitor Accommodations Team is a critical member of the DAAS team by working directly with employees, visitors, various units, and other partners. The Program Coordinator is responsible for facilitating and responding to employee and visitor accommodation requests under Title I of the ADA, the Rehabilitation Act, and with the PWFA. This includes advising and consulting with members of the University and Health System community including faculty, staff, applicants, and administrators. The Program Coordinator is expected to be an integral part of Duke’s compliance framework while providing competent, consistent, and compassionate service through DAAS.

What You’ll Do

• Coordinate Employee and Visitor ADA and PWFA accommodations and religious accommodation requests for the University and Health System.
• Respond in a timely and professional manner to all outreach, accommodation, or other consultation requests. Receive, track, and review all submitted Reasonable Accommodation Request forms for accuracy and completeness. Obtain any missing information on Reasonable Accommodation Request forms (i.e. Duke Unique ID numbers, Continuous Service Dates and requested accommodations). Process and enter submitted Reasonable Accommodation Request forms in a timely manner.
• Interface and collaborate with partners during the interactive process, including: unit leadership, Human Resources, Staff & Labor Relations, Employee Occupational Health & Wellness, Workers’ Compensation, as well as other programs, offices and departments to evaluate what, if any, reasonable accommodations must be implemented for particular individuals.
• Problem solve, negotiate, and advise units, departments, and other partners on matters relating to employment issues arising under the ADA, PWFA or religious accommodations.
• Maintain timely and complete data for all Employee and Visitor ADA and PWFA accommodation and religious accommodation requests and accessibility projects. Coordinate the collection of Employee and Visitor ADA and PWFA data and assist in developing reports.
• Manage complete and accurate case files to ensure compliance.
• Analyze trends and recommend modifications to improve the effectiveness of the PWFA or ADA Reasonable Accommodation Processes.
• Coordinate and track all special parking request arrangements for employees and visitors.
• Responsible for representing DAAS on behalf of Duke University/Health Systems by attending professional meetings.
• Assist in coordinating and responding to governmental action, private lawsuits, audits, or other investigation actions.
• Assist the Director in conducting departmental visits to recommend and discuss implementation of accommodations as appropriate in response to reasonable accommodation requests. Assist the Director in conducting site visits to recommend facility modifications as appropriate in response to reasonable accommodation requests.
• Assist the Director in developing and providing relevant educational training sessions for Duke University and Health System.
• Supervise and coordinate the work of interns and/or volunteers assigned to DAAS Employment & Visitor area.

Perform other related duties incidental to the work described herein.

What You Bring

Education:

This position requires a bachelor's degree.

Education:

Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Additional Required Skills And Attributes:

• Strong interpersonal and customer service skills with all staff levels.
• Ability to handle competing and shifting priorities effectively and professionally.
• Ability to analyze problems and recommend and implement viable solutions.
• Excellent communication skills.
• Proactive and self-motivated.
• Ability to work independently and as a member of a larger team.
• Excellent organizational skills.
• Knowledge and understanding of the Americans with Disabilities Act, the Rehabilitation Act of 1973, the PWFA and religious accommodations.

Preferred Qualifications

• Prior experience in employee accommodations, PWFA and religious accommodations
• Prior experience in higher education
• Familiarity with Duke University and/or Health System
• Knowledge of Duke’s Human Resource Policies (FMLA, Personal Leave, Corrective Action)
• Prior knowledge of the Accommodate (Symplicity) case management system

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $45,661.00 to USD $73,140.00.

Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck.

• medical and dental care programs
• generous retirement benefits
• wide array of family-friendly and cultural programs

Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer:

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas- an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [e-mail]; phone: [phone]).