EMPLOYMENT SPECIALIST (Personnel Analyst II) - Range 14 / NON

Municipality of Anchorage; Anchorage (AK); On-site; USD 52,000 - 68,000; Full time

Job summary

Municipality of Anchorage is seeking an onboarding coordinator to manage posting vacancies, screen applications, and facilitate the onboarding process for new hires. The role involves data entry, scheduling pre-hire screenings, and assisting with orientation.

Qualifications include a High school diploma or GED with HR experience or an Associates/Bachelor’s degree in HR or related field with relevant experience. This is a full-time, on-site Human Resources position based in City Hall.

Qualifications

• High school diploma, GED, or equivalent plus 6 years HR experience.
• Associates degree in HR, Business Administration, or related field plus 4 years HR experience.
• Bachelor’s degree in HR, Business Administration, or related field plus 2 years HR experience.

Responsibilities

• Prepare and post position vacancy announcements and manage postings.
• Screen and analyze applications and refer qualified applicants to the hiring team.
• Coordinate onboarding documents, pre-hire screenings, and DOT compliance packets.
• Schedule pre-hire testing, assist during new hire orientation presentations, and complete related onboarding duties.

Skills

Onboarding experience

Data entry

Hiring support

Education

High school diploma, GED, or equivalent

Associates degree in HR/Business Administration or related

Bachelor’s degree in HR/Business Administration or related

Job description

Open to the general public and any current Municipal employee.

This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.

DEPARTMENT: Human Resources
HOURS OF WORK: Monday - Friday 8:00 am - 5:00 pm
LOCATION: City Hall - 632 W 6th Ave

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.

To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Under the general direction of the Employment Services Supervisor, this position is responsible for multiple onboarding duties and data entry tasks to ensure the timely hiring of selected applicants, as well as the timely creation and posting of position vacancy announcements. Daily duties consist of, but are not limited to, preparing and posting position vacancy announcements, screening and analyzing applications and referring qualified applicants to the department's hiring team, making employment offers, request union dispatches, sending onboarding documents to candidates, data entry and filing of completed employee packets, submitting referrals for required pre-hire screenings, scheduling pre-hire testing, complete DOT packets for compliance, occasionally assist during new hire orientation presentations, and complete other onboarding process requirements as needed. This position assists in providing job placement options during layoff processes and ADA reassignments. Notify applicants who are not successful, review unselected applicants, and work with the Municipal Recruiter to suggest other open opportunities to apply for. Participate in department and division meetings, Municipal job fairs and possible other events. Perform other related duties as assigned.

High school diploma, GED, or equivalent and six (6) years of human resources experience.

OR Associates degree in Human Resources, Business Administration, or a related discipline and four (4) years of human resources experience.

OR Bachelor’s degree in Human Resources, Business Administration, or a related discipline and two (2) years of human resources experience.

All applicants must possess and/or obtain:

• A satisfactory background check which includes criminal, education, and employment history at time of hire.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

Military Service Interview Preference

Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security

Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

The MOA is an EO and AA Employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at 907-343-4571.