Employment Specialist

Wind Creek Hospitality; Montgomery (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

Wind Creek Hospitality seeks an Employment Specialist to support HR recruitment efforts and day-to-day HR operations. You will manage data entry in Great Plains, process new hires, terminations, and status changes while maintaining confidentiality and compliance.

This role requires coordinating interviews, pre-employment testing, and providing general administrative support. The position emphasizes accurate data handling, multi-tasking across HR tasks, and collaboration with hiring managers.

Qualifications

• Bachelor’s degree with two years of HR work experience is required or an Associate degree with four years in HR.
• Proficient in MS Word and Excel; experience with HRIS/Great Plains preferred.
• High school diploma or GED required as a minimum.
• Must have confidentiality and strong organizational skills.

Responsibilities

• Support recruitment activities: post jobs, screen applications, and assist with employment events.
• Coordinate interviews and travel arrangements; assist in facilitating interviews with hiring managers.
• Administer pre-employment tests including drug testing as required.
• Maintain HR data in system and ensure file accuracy and compliance.
• Handle confidential employee information and unemployment claim forms.
• Prepare new-hire paperwork and place employees in payroll; manage personnel files.

Skills

Attention to detail

Discretion & confidentiality

Multitasking

Communication skills

Education

Bachelor’s degree in HR

Associates degree in related field

Tools

Microsoft Great Plains

HRIS systems

Microsoft Word

Microsoft Excel

Job description

Description

Job Overview: 8AM-5PM (Shift subject to change based on business needs)

The Employment Specialist is an administrative position within the Human Resources department. Additional focus of this position is to support the recruitment efforts of new applicants and current employees. The Employment Specialist job entails providing a comprehensive administrative support to day-to-day operations of human resources focusing on the Employment Department. The position will ensure all data entered into the Great Plains system is compliant with all relevant regulatory requirements and corporate HRIS standards and processes while maintaining accuracy and completeness in order to complete new hire, rehire, reinstatements, terminations, status changes or pay rate transactions, prior to final processing by payroll.

Purpose

Our genuine engagement and positive energy provide guests an escape from their routine into our exciting fantasy world of fun, chance, and possibility, where everyone feels a sense of belonging and importance.

Value System

Our enthusiastic commitment to our purpose inspires and empowers us to do everything right, have fun, and be the best. We will be recognized fairly, elevating our levels of personal accountability, and focus on our customer. The resulting creation of wealth will grow opportunities for all.

Duties and Responsibilities

• Provides assistance in hiring process activities such as posting jobs on job board or website, reviewing applications and assisting with the Employment Center or Interviewing Events each week
• Conducts pre-screening of qualified on-line employment applications
• Coordinates interviews via phone or in person to include any travel arrangements if applicable
• Assists in facilitating the interview process with hiring managers
• Administers pre-employment tests to include drug testing as required
• Provides general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence for the department
• Processes confidential reports and documents
• Completes and file electronic and hard copy unemployment claim forms
• Manages sensitive and confidential matters related to employee’s information and the data and files associated with each employee or candidate
• Tracks, sorts, and files hourly timesheets for all 3 properties
• Handles issues and inquires in unavailability of HR Director

  Ensures effective reception or proper approvals on forms and enter changes in the system.

• Prepares paperwork needed to create new employee files and to place new employees in payroll
• Handles the filing of all HR documents related to employees to include performance evaluations
• Enters and updates a variety of data maintained electronically
• Responsible for maintenance of paper-based personnel files and processing all status changes
• Must be able to meet with the public daily and be able to multi task
• Other duties & responsibilities as assigned

Job Requirements

• High School diploma or GED required or currently enrolled and successfully complete a GED program within 6 months from start date as a condition of continued employment
• Bachelor’s degree with two (2) years of work experience in Human Resources- required
• OR Associates degree with four (4) years of work experience in Human Resources- required
• Knowledge of the recruitment process is a plus
• Proficient computer skills to maintain databases, run reports, design and perform other HRIS computer operations as necessary; thorough knowledge of Microsoft Word and Excel
• Strong understanding of HR processes from education or hands on experience; Experience using Microsoft Great Plains is preferred
• Demonstrates skills in planning and maintaining composure under pressure while meeting multiple deadlines
• Must possess a high level of maturity and the ability to maintain confidentiality
• Willing to work various hours as needed, including weekends, nights and/or holidays
• Willing to travel and participate in training as recommended or required
• Must have a Tribal Gaming License (or the ability to obtain and maintain a license) as a requirement for this position
• Must have willingness and ability to work in a smoke/secondary smoke environment

NATIVE AMERICAN INDIAN PREFERENCE IN HIRING POLICY SHALL BE ADHERED TO AT ALL TIMES

Complaints about the recruitment or selection process for employment should be directed in writing to office of the President and CEO of Wind Creek Hospitality.