Employment Specialist

Colorado School of Mines; Colorado; On-site; USD 56,485 - 58,000; Full time

Benefits offered by this job

Health insurance

Dental plan

13 paid holidays per year

Retirement plan

Tuition benefits

RTD Ecopass

Discount programs

On-campus daycare

Job summary

The Colorado School of Mines is seeking an Employment Specialist to support payroll and employment operations within the MAPS office. You will manage end-to-end employment data in Workday, ensure accuracy, and uphold strong customer service while focusing on compliance and process improvements.

Responsibilities include audits, 1042‑S administration in Sprintax, and collaboration with HR and Payroll teams to drive efficiency and governance.

Qualifications

• Bachelor’s degree or equivalent experience in HR, communications or related field.
• Understanding HR principles and employment life cycle.
• Experience managing multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• Knowledge of higher education culture and governance.
• Focus on customer service and compliance.
• Experience transferring knowledge to coworkers collaboratively.
• Analytical skills and data-driven mindset.
• Ability to work collaboratively in teams.

Responsibilities

• Full life-cycle management of employment and payroll information for all employees, ensuring compliance.
• Process and review all employee transactions in Workday for accuracy and compliance.
• Enter supplemental data for accurate records, payroll processing, and benefits.
• Participate in meetings related to Employment Services, Payroll Operations, and HR.
• Identify areas of concern regarding compliance and regulatory requirements.
• Ensure processes follow segregation of duties and control guidelines.
• Collaborate to define procedures and propose improvements.
• Conduct audits and assist with 1042‑S administration in Sprintax.
• Work with Employment Lead on corrections and training MAPS staff.
• Analyze transactional processes, identify efficiency opportunities, and develop metrics.

Skills

HR principles

Employment life cycle

Multitasking

Communication

Customer service

Higher ed culture

Collaboration

Data analysis

Metrics

Training/knowledge transfer

Education

Bachelor’s degree in human resources, communications, or related field (or equivalent experience).

Tools

Workday

Sprintax

Job description

Overview

The Payroll and Employment Services team within the MAPS office supports the Colorado School of Mines community by providing efficient and accurate payroll and employment operations. The Employment Specialist plays a key role in fostering process efficiency, reducing financial and administrative burdens, and maintaining system integrity and exceptional customer service.

Responsibilities

• Full life‑cycle management of employment and payroll information for all employees, ensuring compliance with internal and external regulations.
• Process and review all employee‑related transactions (new hire, job change, compensation, termination, etc.) in Workday for accuracy and compliance.
• Enter supplemental data for accurate employment records, payroll processing, and benefit administration.
• Participate in meetings related to Employment Services, Payroll Operations, and HR to stay informed on system issues and projects.
• Identify and communicate areas of concern regarding compliance and regulatory requirements.
• Ensure departmental processes follow segregation of duties and control guidelines.
• Collaborate with the team to define procedures and propose procedural changes to enhance service delivery.
• Conduct audits, document results, and assist with 1042‑S administration in the Sprintax system.
• Work with the Employment Lead on corrections and training MAPS staff.
• Analyze transactional processes, identify efficiency opportunities, and develop metrics to assess service levels and performance.
• Contribute to a productive, efficient, and effective work environment.

Qualifications

• Bachelor’s degree in human resources, communications, or related field (or equivalent experience).
• Knowledge of HR principles and the employment life cycle.
• Experience managing multiple tasks and prioritizing workload in a fast‑paced environment.
• Strong written and verbal communication skills.
• Understanding of higher education culture and governance.
• Demonstrated focus on customer service and compliance.
• Experience with transferring knowledge to co‑workers in a collaborative manner.
• Strong analytical skills and an understanding of how metrics drive innovation and service quality.
• Ability to work collaboratively and in partnership.
• Experience with Workday preferred but not required.

Salary & Benefits

Annual salary: $56,485 – $58,000 (range depends on education, training, experience, and role complexity).

• Flexible health and dental care options.
• 13 paid holidays per year, including a week‑long winter break.
• Fully vested retirement plan with generous employer contributions starting on the first day of employment.
• Tuition benefits: 6 credits per year for employees, 50% discount for dependents.
• Free RTD Ecopass.
• Discount programs through the State of Colorado and free tickets for Mines Athletics home games.
• Access to recreation facilities, fitness classes, swimming pool, and equipment rentals.
• On‑campus daycare center.

Additional Information

Colorado School of Mines is an equal opportunity employer. The university complies with all applicable federal, state, and local laws governing nondiscrimination, discrimination retaliation, and equal access. Reasonable accommodations are available for applicants with disabilities. Applicants may contact the Human Resources team at [e-mail] or 303.273.3250 for assistance with accommodation requests.