Employment Paralegal

PalAmerican Security; San Jose (CA); Remote; USD 85,000 - 120,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Remote work flexibility

Job summary

PalAmerican Security is seeking an experienced Employment Paralegal to support the Legal and People & Culture Departments across 43 states, with remote work flexibility. This role focuses on employment claims management, litigation support, and cross-department coordination in a dynamic security environment.

The ideal candidate has a paralegal certificate or equivalent, 5+ years in paralegal or legal operations, and strong organizational, written, and verbal skills.

Qualifications

• Paralegal certificate or bachelor’s degree or equivalent legal support experience.
• 5+ years paralegal or legal operations experience, preferably in employment law or litigation support.
• Excellent organizational skills with ability to manage multiple matters and deadlines across jurisdictions.
• Strong written and verbal communication skills with high attention to detail.
• Proficiency in Microsoft Office and document/matter management systems.
• Ability to handle confidential employee records and privileged legal materials with discretion.

Responsibilities

• Manage and coordinate responses to EEOC charges, state agency claims, demand letters, subpoenas, and employment-related disputes.
• Support intake, tracking, investigation, and resolution of employment disputes and agency matters.
• Maintain centralized tracking for claims, deadlines, filings, settlement status, litigation holds, and outside counsel coordination.
• Collaborate with People & Culture, payroll, operations, and leadership to gather necessary documentation.
• Assist with class and collective action mitigation and employment litigation management including document collection and discovery support.
• Prepare factual chronologies, witness summaries, investigation files, and status reports.
• Administer litigation holds and document preservation processes with confidentiality.
• Review and organize employment policies and training materials for legal department use.

Skills

Organization

Written communication

Verbal communication

Discretion

Attention to detail

Multitasking

Education

Paralegal certificate

Bachelor’s degree

Tools

Microsoft Office

Document/matter management systems

Job description

Opportunity at PalAmerican Security: Opening for a Highly Skilled Employment Paralegal

Are you looking for a dynamic and supportive work environment where your expertise in employment law can truly make a difference? Do you thrive in a fast-paced setting that values discretion, organization, and collaboration? If so, this exciting role at PalAmerican Security might be your perfect next step!

Join PalAmerican Security as a talented Employment Paralegal and become a key player supporting our Legal and People & Culture Departments across 43 states. This role offers the chance to develop your skills in employment claims management, litigation support, and cross-department coordination while enjoying excellent benefits including paid time off, health, dental, vision, life, and disability insurance. Embrace a flexible remote work arrangement and grow your career in a loving and enthusiastic team environment.

Key Responsibilities

• Manage and coordinate responses to EEOC charges, state agency claims, demand letters, subpoenas, and employment-related disputes.
• Support intake, tracking, investigation, and resolution of employment disputes and agency matters.
• Maintain centralized tracking for claims, deadlines, filings, settlement status, litigation holds, and outside counsel coordination.
• Collaborate effectively with People & Culture, payroll, operations, and leadership to gather necessary documentation and information.
• Assist with class and collective action mitigation and employment litigation management including document collection and discovery support.
• Prepare factual chronologies, witness summaries, investigation files, and status reports.
• Administer litigation holds and document preservation processes with strict confidentiality.
• Review and organize employment policies and training materials for legal department use.

Required Skills and Qualifications

• Paralegal certificate, bachelor’s degree, or equivalent legal support experience.
• 5+ years of paralegal or legal operations experience, preferably in employment law or litigation support.
• Excellent organizational skills with the ability to manage multiple matters and deadlines across jurisdictions.
• Strong written and verbal communication skills with high attention to detail.
• Proficiency in Microsoft Office and document/matter management systems.
• Ability to handle confidential employee records and privileged legal materials with discretion.

Why You Will Love This Role

• Work remotely with flexible arrangements to support your work-life balance.
• Gain experience supporting a large, multi-state employer with diverse legal challenges.
• Collaborate with a fun, loving, and enthusiastic team dedicated to operational excellence.
• Enjoy comprehensive benefits including paid time off and multiple insurance coverages.
• Develop your practical judgment and pattern recognition skills in employment risk management.

Location: CA - San Jose

THE PALAMERICAN DIFFERENCE
With our depth of knowledge, our focus on innovation and our never-ending desire for self-improvement, PalAmerican is your best choice when looking for a dedicated security partner committed to exceeding your highest expectations.
SECURITY SERVICES FROM THE INDUSTRY'S TOP EXPERTS
Our mission is to provide our clients with the finest security services and products that enable them to run their operations with minimal effort, backed up with a strong commitment to our people. PalAmerican seeks to create and maintain an environment where every employee is rewarded according to their contribution and well supported by our company training.