Employment & Labor Litigation Legal Secretary

Jackson Lewis P.C.; Phoenix (AZ); On-site; USD 48,000 - 61,000; Full time

Benefits offered by this job

Medical, dental, vision, life and DI

401(k) Retirement Plan

Flexible Spending & Health Savings

Firm-paid holidays, vacation, and sick

Employee assistance program

Job summary

Jackson Lewis P.C. is seeking a legal secretary/administrative assistant to support multiple labor and employment litigation attorneys (4+). The role requires strong legal and administrative skills, with experience handling confidential materials and complex filing.

Candidates should be proficient in Microsoft Office and familiar with electronic court filings. Phoenix, AZ-based position with competitive benefits and opportunities for growth.

Qualifications

• At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies
• Must have a solid understanding of technical legal terminology as well as experience with electronic court filings
• Experienced with trial preparation and briefs
• Strong verbal and written communication skills, as well as excellent proofreading skills
• Ability to timely respond to deadlines, balance workload and take initiative
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.

Responsibilities

• Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
• Provide support for four+ attorneys in employment law matters and backup support as needed.
• Interact with internal departments, outside agencies, vendors and clients.
• Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.
• Handle a wide variety of complex and confidential time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Various office and client filing.
• Other office administrative functions as needed.

Skills

Legal admin experience

Litigation support

Office software

Electronic court filings

Deadline management

Communication skills

Billing & timekeeping

Education

High School diploma or equivalent

4-year college degree preferred

Tools

Billing software

Document management systems

Microsoft Office

Job description

Jackson Lewis P.C. is seeking a legal secretary/administrative assistant to support multiple labor and employment litigation attorneys (4+). The role requires strong legal and administrative skills, with experience handling confidential materials and complex filing.

Candidates should be proficient in Microsoft Office and familiar with electronic court filings. Phoenix, AZ-based position with competitive benefits and opportunities for growth.