Employment Contracts Administrator

Macquarie Group; Houston (TX); Hybrid; USD 52,000 - 65,000; Full time

Benefits offered by this job

Wellbeing leave

25 days annual leave

20 weeks parental leave (primary)

12 days transition leave

Volunteer leave (2 days)

Medical, dental, vision, 401(k)

Hybrid/flexible working

WFH equipment reimbursement

Job summary

Macquarie in Houston is seeking a People and Culture onboarding specialist to ensure new starters are ready from day one and enjoy a seamless experience. You will help prepare global employment contracts, coordinate with the recruitment team and candidates, and maintain HR systems while handling inquiries via email and phone.

Your role spans collaboration with data management, payroll, and People and Culture teams to deliver a smooth onboarding journey across the organization.

Qualifications

• Bachelor’s degree or 2 years of relevant experience.
• Proven ability to manage high volumes, juggle priorities and meet deadlines with quality output.
• Strong stakeholder and customer focus with relationship-building experience.
• Excellent written and verbal communication with attention to detail; able to work independently.
• Adaptable with quick learning and proficiency in Microsoft Office and HR onboarding processes.

Responsibilities

• Assist onboarding tasks such as preparing and issuing global employment contracts.
• Coordinate with recruitment team and candidates to facilitate onboarding.
• Maintain HR systems and respond to inquiries by email and phone.
• Collaborate with data management, payroll, and People and Culture teams.

Skills

Onboarding

Stakeholder management

Communication

MS Office

HR processes

Education

Bachelor’s degree or 2 years experience

Tools

MS Office

Job description

Join our People and Culture team at Macquarie and play an important role in our candidate onboarding journey. As a key member in the team, you’ll help us make sure our new starters are ready from day one and that they have a fantastic experience along the way.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

Your responsibilities will involve onboarding tasks such as preparing and issuing global employment contracts, coordinating with the recruitment team and candidates to facilitate the onboarding process, maintaining human resources systems, and responding to inquiries through email and phone. Additionally, you will collaborate with teams across data management, payroll, People and Culture and more.

What You Offer

• A bachelor’s degree or 2 years of relevant experience


• Proven ability to manage high volumes, juggle multiple priorities, and meet tight deadlines while maintaining high-quality output


• Strong stakeholder and customer focus, with a track record of building relationships and managing expectations


• Excellent communication skills (written and verbal) with strong attention to detail; able to work independently and escalating issues clearly


• Adaptable and quick to learn, with proficiency in Microsoft Office (Excel, Word, Outlook) and experience in HR onboarding and process improvement initiatives

What We Offer

Benefits

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave


• 20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers


• 2 days of paid volunteer leave and donation matching


• Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental, and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability


• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services


• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription


• Recognition and service awards


• Hybrid and flexible working arrangements, dependent on role


• Reimbursement for work from home equipment

About Financial Management, People and Engagement

Financial Management, People and Engagement (FPE) provides a single interface for Macquarie’s businesses across key areas of people, strategy, communications and financial management. Comprising two pillars – Financial Management, and People and Engagement – it is responsible for managing the Group’s financial, tax and treasury activities and strategic priorities, fostering our culture through people and community engagement strategies, and engaging with stakeholders to protect and promote Macquarie’s reputation globally.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable accommodation to individuals who may need support during the recruitment process and employment. If you require an accommodation, please let us know during the application process.