Employee Services Assistant

Intertek; Arlington Heights (IL); On-site; USD 52,000 - 68,000; Full time

Job summary

Intertek is seeking an Employee Services Assistant to join our HR Department at the Arlington Heights, IL office. You will support payroll processing for multiple entities, leveraging ADP Vantage and Fusion HCM, and ensure timely, accurate data across HRIS and payroll systems.

The role requires 2–4 years of payroll experience in a multi-state environment, strong Excel skills, and attention to data confidentiality.

Qualifications

• Requires High School Diploma.
• Requires a minimum of 2 to 4 years of relevant payroll experience in a multi-State environment.
• Strong Microsoft Excel skills.
• Require at least 1 year of experience working with ADP.

Responsibilities

• Assists with the processing of new hires, employee data changes, and terminations in the HRIS and payroll systems.
• Assists with entering payable items or corrections into bi-weekly payroll batches.
• Process payroll, import time files data and ensure payroll is processed within established timeframes.
• Review payroll reports to provide feedback for corrections before payroll is processed.
• Validates data in HRIS and payroll systems.
• Assist with reporting needed for audits.
• Provide payroll information by communicating with employees to resolve discrepancies promptly.
• Assist with acquisitions and payroll transitions.
• Set up new state and local taxing authorities not previously set up.
• Completes various wage requests.
• Assist with workers’ compensation reporting as needed.
• Processes check adjustments and other irregular payroll transactions.
• Serve as back up to other team members.
• Comply with Intertek policies and procedures.
• Complete other projects and special assignments as requested.
• Provide other general administrative support to the department.

Skills

Payroll processing

MS Excel

Data confidentiality

Organizational skills

Education

High School Diploma

Tools

ADP

Job description

Employee Services Assistant

Intertek is searching for an Employee Services Assistant to join our HR Department team based from our Arlington Heights, IL office. This is a fantastic opportunity to grow a versatile career in the HR Department!

The Employee Service Assistant is responsible for assisting with the processing of payroll for multiple legal entities using ADP Vantage and Fusion HCM.

Intertek is continually innovating and evolving to reduce risk for consumers, brands and organizations in every sector and industry around the world. We go beyond Testing, Inspection and Certification of products: we are a Total Quality Assurance Provider to industries worldwide. Our Purpose: Bringing quality, safety, and sustainability to life.

What you’ll do:

• Assists with the processing of new hires, employee data changes, and terminations in the HRIS and payroll systems
• Assists with entering payable items or corrections into bi-weekly payroll batches
• Process payroll, import time files data and ensure payroll is processed within established timeframes
• Review payroll reports to provide feedback to Sr. Employee Services Lead for corrections or changes before payroll is processed
• Validates data is accurate in both HRIS and payroll systems
• Assist with reporting needed for audits
• Provide payroll information by communicating with employees to resolve payroll discrepancies promptly and accurately
• Assist with acquisitions and payroll transitions
• Set up new state and local taxing authorities not previously set up
• Completes various wage requests
• Assist with worker’s compensation reporting as needed
• Processes check adjustments, voids, manual check updates, reissues, overpayments and other irregular payroll transactions
• Serves as back up to other team members
• Comply with all Intertek company policies and procedures
• Complete other projects and special assignments are requested
• Provide other general administrative support to the department as needed

What it takes to be successful in this role:

• Requires High School Diploma.
• Requires a minimum of 2 to 4 years of relevant payroll experience in a multi-State environment
• Strong Microsoft Excel skills
• Require at least 1 year of experience working with ADP
• Demonstrated confidentiality for data integrity
• Must be highly organized and effectively manage multiple items at the same time
• Must be customer service focused to go above and beyond to resolve issues or come up with creative solutions to prevent employee data issues from arising.
• Model Intertek’s 10X Energies at all times within the work place, practicing business the right way
• Be aware of, and adhere to, safety practices and policies to ensure your own safety, as well as the safety of others who may be affected by your actions at work
• Ability to work in fast-paced, multi-tasking environment with shifting priorities and demanding deadlines
• Must be detailed-oriented and able to effectively prioritize and organize workload, with efficient time management
• Ability to communicate and interact effectively in verbal written and presentation formats
• Must possess the fundamental technical and administrative skills required to perform the job duties
• Must be customer focused and quality driven
• Ability to travel as business needs dictate

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek’s network of phenomenal peopleare our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email [e-mail] or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

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Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.