Employee Performance & Compliance Coordinator

ReNEW Schools; Indianapolis (IN); On-site; USD 55,000 - 85,000; Full time

Job summary

Indianapolis Public Schools seeks an Employee Performance & Compliance Coordinator to ensure district-wide evaluation compliance and ADA accommodation processes. You will guide supervisors to align with policies and federal/state laws, while supporting equity goals.

You'll work with the Equity and Employee Relations teams to analyze trends, provide training, and maintain confidential records with rigor and integrity.

Qualifications

• Confidential handling of sensitive information and records.
• Clear, persuasive presentations to diverse audiences including leadership.
• Strong written and verbal communication for legal and frontline staff.
• Ability to resolve complex problems with composure.
• Knowledge of ADA, FMLA, EEOC and HR practices.

Responsibilities

• Oversee staff evaluation compliance district-wide for certified and classified staff.
• Collaborate with Professional Learning and stakeholders to align evaluations with PD.
• Train stakeholders on evaluation procedures, ADA compliance, and equitable practices.
• Assist ADA Coordinator with accommodation conferences and legal obligations.
• Manage background checks for current employees for safety compliance.
• Review evaluation data with Equity Manager to support IPS equity goals.

Skills

Confidentiality

Presentation

Communication

Problem Solving

Regulatory Knowledge

Systems Thinking

Technical Proficiency

Education

Bachelor’s degree or higher in HR/Business/Legal Studies

PHR/SPHR/JD preferred

Tools

MUNIS

Job description

TITLE: Employee Performance & Compliance Coordinator

WHO WE ARE:

Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student has the opportunity to succeed and the power to create their own future.

Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are passionate about education and who are committed to the Indianapolis community.

SUMMARY OF OPPORTUNITY:

Under the supervision of the Employee Relations Manager, the Employee Performance & Compliance Coordinator ensures compliance across the district pertaining to staff evaluations and performance. They will support the Americans with Disabilities Act (ADA) Coordinator in the interactive process for employees and are responsible for ensuring that performance management and compliance initiatives are handled with transparency, fairness, and a focus on IPS’ equity employment goals. They will provide expert guidance to supervisors and stakeholders to ensure that all staff evaluations and accommodation requests align with district policies and federal/state regulations.

WHAT YOU’LL DO:

Core Duties and Responsibilities

• Staff Evaluation Compliance: Oversee the compliance initiatives, administration, and tracking of the district-wide evaluation process for both certified and classified personnel. This includes ensuring objective, fair, and compliance-driven practices.
• Cross-Departmental Collaboration: Collaborate with the Professional Learning team and other applicable stakeholders to ensure that evaluation outcomes inform future professional development opportunities and coaching plans.
• Training & Development: Develop and deliver training to stakeholders regarding the proper administration of evaluation procedures, ADA compliance, equitable performance practices, and other necessary communication from Employee Relations.
• ADA Compliance: Assist the district ADA Coordinator in leading reasonable accommodation conferences and ensuring the district meets its legal obligations under disability law.
• Compliance & Background Oversight: Manage the background check process for current employees to ensure ongoing eligibility and safety compliance in alignment with district and state regulations.
• Equity Integration: Collaborate with the Employee Relations Equity Manager to review evaluation data and policies, assessing the extent to which they support or hinder IPS’ equity employment goals.
• Policy Guidance: Provide expert counsel to supervisors and other stakeholders on the application of IPS policies and protocols as they relate to performance and compliance initiatives.
• Conflict Resolution: Assist with resolving workplace conflicts through de-escalation, coaching, and mediation, particularly in circumstances involving performance or disability concerns.
• Recordkeeping: Maintain confidential files and detailed recordkeeping regarding evaluations, ADA accommodations, and all other ER related matters.
• Perform other duties as assigned.

“Day In the Life” Overview

On a regular day in this role, you might:

• Analyze data related to staff evaluations to identify potential trends or growth opportunities for equitable practices.
• Develop and facilitate training and workshops for principals and supervisors related to staff evaluation compliance.
• Consult with the Employee Relations Equity Manager to ensure that performance targets elevate and support equity in the workplace.
• Review and process new ADA requests for reasonable accommodation.
• Coach a supervisor through a difficult conversation regarding employee performance or conduct while ensuring objective standards are met.
• Conduct an audit of background check renewals for existing staff to ensure 100% compliance with district safety protocols.

WHAT YOU’LL BRING: SKILLS AND MINDSETS

• Confidentiality: Ability to make effective decisions regarding highly sensitive medical and performance information and maintain strict discretion.
• Presentation & Facilitation: Ability to design and deliver engaging, clear, and persuasive presentations to diverse groups, including school leadership and district staff, ensuring complex compliance and performance information is easily understood and actionable.
• Communication Skills: Effective verbal and written communication skills adaptable to suit different audiences, including legal counsel and frontline staff.
• Problem Solving: Ability to identify and resolve complex problems independently while maintaining reason in emotional or volatile circumstances.
• Regulatory Knowledge: Working knowledge of HR best practices and federal/state laws, specifically ADA, FMLA, and EEOC.
• Systems Thinking: Capacity to follow and provide guidance around policies and procedures to ensure organizational, state, and federal compliance.
• Technical Proficiency: Demonstrated ability to manage and leverage HR platforms (e.g., MUNIS) and performance management software to ensure data integrity, automate compliance tracking for background checks, and generate actionable reports on district-wide evaluation trends.

EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS

• Bachelor’s degree or higher in Human Resources, Business Administration, Legal Studies, or a related field required.
• 3-5 years of related experience in Human Resources or Employee Relations preferred.
• PHR, SPHR, and/or JD preferred.