Emergency Veterinary Receptionist - Evening and Weekends

Accreditation Council for Graduate Medical Education; Hickory (NC); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Paid Time Off

Paid Holidays

Continuing Education

Job summary

Carolina Animal Specialty and Emergency Hospital (CASE) is seeking an experienced Full-Time Emergency Veterinary Receptionist/CSR in Hickory, NC. You will be the welcoming face for clients during critical moments, handling calls, registrations, and scheduling in a fast-paced emergency setting.

This role requires empathy, strong communication, and the ability to multitask across multiple computer systems while supporting a high-volume hospital team.

Qualifications

• Minimum 2 years of Veterinary Receptionist or Veterinary CSR experience.
• Experience working in a Veterinary Hospital or Emergency setting preferred.
• Excellent communication and interpersonal skills; ability to stay calm under pressure.

Responsibilities

• Welcome clients and patients with professionalism and compassion.
• Answer high-volume calls and triage urgent needs.
• Coordinate emergency walk-ins and specialty appointments.
• Register patients and maintain electronic medical records.
• Collect patient histories and verify client information.
• Process invoices and payments.
• Communicate with veterinarians and technicians about patient flow.
• Provide updates and discharge instructions to clients.

Skills

Emergency reception

Customer service

Empathy & communication

Multi-tasking

Teamwork

Tools

ezyVet

Instinct

Cornerstone

AVImark

Job description

Emergency Veterinary Receptionist - Evening and Weekends

Department: Receptionists

Employment Type: Full Time

Location: Hickory, North Carolina

Reporting To: Jennifer Graban

Be the Calm in the Chaos. Make Every Client Interaction Count.

When pets experience a medical emergency or require advanced specialty care, every interaction matters.

Carolina Animal Specialty and Emergency Hospital (CASE) is seeking an experienced Full-Time Veterinary Receptionist / Client Service Representative (CSR) to become the welcoming face of our hospital and an essential member of our Emergency and Specialty team.

This is not an entry-level position.

We're looking for an experienced veterinary professional who thrives in a fast-paced, high-volume environment, communicates with empathy and confidence, and understands how exceptional client service directly impacts patient care.

If you're ready to join one of North Carolina's leading Specialty and Emergency hospitals while building a long-term career in veterinary medicine, we'd love to meet you.

Why Join Carolina Animal Specialty and Emergency Hospital?

At CASE, you'll work alongside an exceptional team of Emergency clinicians, specialists, technicians, and client service professionals who are passionate about delivering outstanding medicine while supporting one another every step of the way.

Our hospital provides advanced care in:

• Emergency and Critical Care
• Internal Medicine
• Surgery
• Advanced Diagnostics

Every day brings new challenges, opportunities to learn, and the ability to make a meaningful difference for pets and the families who love them.

What You'll Do

As one of the first and last people our clients interact with, you'll help create a compassionate, organized, and supportive experience during some of the most emotional moments of pet ownership.

Responsibilities include:

• Welcome clients and patients with professionalism, empathy, and compassion
• Answer high-volume phone calls while prioritizing urgent patient needs
• Coordinate Emergency walk-ins and Specialty appointments
• Accurately register patients and maintain electronic medical records
• Collect patient histories and verify client information
• Process invoices, payments, deposits, and financial transactions
• Communicate clearly with veterinarians and technicians regarding patient flow
• Provide updates, discharge instructions, and follow-up communication
• Maintain a clean, organized, and welcoming reception area
• Support efficient hospital workflow through teamwork and collaboration

What We're Looking For

• Minimum 2 years of Veterinary Receptionist, Veterinary Client Service Representative, or Veterinary Medical Reception experience
• Previous experience working in a Veterinary Hospital
• Outstanding communication and interpersonal skills
• Excellent multitasking and organizational abilities
• Strong attention to detail and accuracy
• Ability to remain calm and professional during busy or emotionally challenging situations
• Comfortable using multiple computer systems and veterinary software

• Emergency Veterinary Hospital experience
• Specialty Veterinary Hospital experience
• Experience with ezyVet, Instinct, Cornerstone, AVImark, or similar veterinary software
• Strong understanding of veterinary terminology and client education

Schedule

This is a Full-Time opportunity.

Schedule includes:

• Weekday evening shifts
• Rotating weekend schedule
• Rotating holidays shared fairly among the team
• Flexible availability to support hospital operations

Physical & Work Environment Requirements

Working in a Specialty and Emergency hospital is rewarding, fast-paced, and hands-on.

Team members should be able to:

• Sit, stand, walk, bend, and move throughout an entire shift
• Lift up to 50 pounds independently and more with assistance
• Assist with patient transport when needed
• Work around animals of varying sizes and temperaments
• Safely work around animal dander, fur, saliva, urine, feces, blood, disinfectants, cleaning chemicals, and medical odors
• Maintain professionalism in a fast-paced environment with frequent interruptions and changing priorities

What We Offer

Grow Your Career with Innovetive Petcare

As part of the Innovetive Petcare family, you'll have access to resources designed to help you build a long-term career-not just your next job.

Full-Time Benefits Include:

• Competitive compensation (starting at $16/hour, with higher compensation based on experience)
• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Life Insurance and Disability Coverage
• Employee Assistance Program (EAP)
• Calm Health Mental Wellness Resources
• Rocket Lawyer Legal Benefits
• Employee Pet Care Discounts
• Continuing Education and Professional Development Opportunities
• Career advancement opportunities throughout Innovetive Petcare's growing national network of hospitals

Who Thrives at CASE?

We're looking for professionals who are:

• Experienced Veterinary Receptionists ready to elevate client care
• Excellent communicators who remain calm under pressure
• Organized, dependable, and detail-oriented
• Compassionate professionals who enjoy helping both people and pets
• Collaborative team players who thrive in Emergency and Specialty Medicine
• Passionate about building a long-term career in veterinary healthcare

Join a Team That Makes a Difference Every Day

At Carolina Animal Specialty and Emergency Hospital, exceptional medicine begins with exceptional people. Your next opportunity in Emergency and Specialty Veterinary Medicine starts here.