Emergency Services Administrator (*Non-Classified)

City of Riverside; Riverside (CA); On-site; USD 110,000 - 160,000; Full time

Job summary

City of Riverside seeks an experienced Emergency Services Administrator to plan, manage, and evaluate the City’s Office of Emergency Management and related programs. The role leads the Emergency Operations Center, coordinates regional homeland security initiatives and grants, and ensures regulatory compliance and fiscal accountability.

The administrator provides expert advisory support to the Fire Chief and City leadership, oversees complex programs, and ensures operational readiness and

Qualifications

• Education: Equivalent to a bachelor's degree in public or business administration, public safety or related field.
• Experience: 3 years in emergency services program administration, planning and/or operations, including at least 1 year supervisory experience.
• Education alternative: two additional years of experience may substitute for two years of the required education.

Responsibilities

• Plan, direct, and oversee the City's emergency management program and EOC readiness.
• Develop goals, policies, procedures, and preparedness initiatives.
• Coordinate grant administration, budgets, expenditures, and reporting.
• Provide leadership, supervision, training, and performance evaluation for assigned personnel.
• Prepare and present program updates and reports to the Fire Chief, City Manager, and City Council.

Skills

Emergency management experience

Supervisory experience

Budget administration

Grant administration

Education

Bachelor's degree in public or business administration, public safety or related field

Job description

Emergency Services Administrator (Non-Classified)

Under general direction of the Fire Chief, plans, organizes, directs, manages, and evaluates the City's Office of Emergency Management and associated emergency preparedness, response, recovery, and mitigation programs. Provides division-level leadership and administrative oversight of the City's Emergency Operations Center, emergency management programs, regional homeland security initiatives, grants, budgets, and assigned personnel. Ensures program effectiveness, operational readiness, regulatory compliance, and fiscal accountability while coordinating emergency management activities with City departments and local, regional, state, and federal agencies.

Distinguishing Characteristics

The Emergency Services Administrator is distinguished from the Emergency Services Coordinator by the level of responsibility over the Division and supervision of para-professional and professional level subordinates; providing expertise in an advisory role to the Fire Chief and other executive-level staff and Council; and for overseeing and performing difficult and complex work involving research, analysis, and the preparation of sound recommendations

*This position will be designated as (Non-Classified) and exempt from the classified service. The incumbent shall be appointed "at-will" and serve at the pleasure of the City Manager.

For positions indicating a salary range from 1N – 2X, the top 15% of the pay range cannot be offered upon hire or upon an employee promotion.

Duties may include, but are not limited to, the following:

• Plan, direct, and oversee the City's emergency management program, including maintaining operational readiness of the Emergency Operations Center (EOC).
• Develop and implement emergency management goals, policies, procedures, operational plans, and preparedness initiatives.
• Oversee the programmatic and operational responsibilities of the Riverside Urban Area Security Initiative (UASI) Regional Homeland Security Program and serve as the City's designated Single Point of Contact (SPC).
• Coordinate disaster preparedness, emergency response, recovery training, exercises, and community outreach programs.
• Respond to major emergencies and disasters, manage EOC operations, and serve as a technical advisor to the Fire Chief and City Manager.
• Coordinate with federal, state, regional, and local agencies on emergency preparedness, response, recovery, and mitigation activities.
• Oversee disaster recovery activities, damage assessments, emergency resources, equipment inventories, and related documentation.
• Evaluate program effectiveness and recommend improvements based on regulatory changes, operational assessments, and lessons learned.
• Provide leadership, supervision, training, performance evaluation, and accountability for assigned personnel.
• Establish program priorities, performance expectations, schedules, and procedures to ensure effective operations.
• Maintain accurate records and prepare required administrative, operational, financial, and performance reports.
• Prepare and present program updates, recommendations, and reports to the Fire Chief, City Manager, City Council, and other appropriate officials.
• Monitor program performance, ensure compliance with City policies and applicable regulations, and implement corrective actions when necessary.Direct and oversee federal, state, and regional grant administration, including applications, budgets, expenditures, reimbursements, reporting, compliance, and closeout.
• Develop and manage the Emergency Services Program budget, including purchasing, financial reporting, and fiscal oversight.
• Establish and maintain financial controls to ensure accurate accounting, timely reconciliation, proper documentation, and compliance with applicable funding requirements.
• Oversee the financial and administrative responsibilities of the Riverside UASI Regional Homeland Security Program.
• Coordinate with City departments and funding agencies to ensure proper allocation, expenditure, and reimbursement of grant funds.
• Monitor financial performance, identify discrepancies or compliance deficiencies, and implement timely corrective actions.
• Provide regular financial and grant status reports to the Fire Chief, identifying funding risks, deadlines, and outstanding obligations.
• Performs related duties as assigned.

Minimum Qualifications

Education: Equivalent to a bachelor's degree from an accredited college or university with major work in public or business administration, public safety or a related field.

Experience: Three years of progressively responsible experience in emergency services program administration, planning and/or operations, or related municipal administration, including at least one year of supervisory experience. Two additional years of experience may substitute for two years of the required education on a year for year basis.

Necessary Special Requirements

• Possession of an appropriate, valid class "C" California Motor Vehicle Operator's License.
• Must be able to pass an intensive police background investigation.
• Must be available to respond to major emergency incidents on an on-call basis and under emergency conditions.

Educational Requirements

Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.

Education obtained outside the US require one of the following options:

1. An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at Members – NACES or the Association of International Credential Evaluators Inc. at http://aice-eval.org/members/.
2. An advanced-level degree from an accredited US college or university.

All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement.

THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.