Emergency Preparedness Coordinator (SHORT-TERM, TEMPORARY)

University of California; Saratoga (CA); On-site; USD 34,000 - 62,000; Part time

Job summary

West Valley-Mission Community College District invites applications for an Emergency Preparedness Coordinator (short-term, temporary). The role oversees planning, coordination, education, training and evaluation of a comprehensive emergency management program across the district and campuses.

The incumbent will work with college and district leadership to ensure effective emergency operations planning, regular drills, and compliance with local, state, and federal requirements.

Qualifications

• Two-year degree in fire science, public administration or related field.
• Bachelor’s degree in emergency services administration, communications business, or public administration preferred.
• Experience managing an emergency management program in educational, municipal, or state settings.
• IC-100/200/300/400 certificates can be obtained within the first year.

Responsibilities

• Organize, coordinate and implement activities for District and campus emergency preparedness, mitigation, response and recovery.
• Provide subject matter expertise at all levels of the organization.
• Develop and maintain a manual of policies and procedures relative to the position.
• Coordinate the development, implementation, education, training and evaluation of the District and college emergency operations plan (EOP).
• Review and interpret emergency management publications and integrate into District plans and policies as appropriate.
• Ensure that the EOP is compliant with local, state and federal requirements and updated regularly.
• Ensure that the college meets all reporting requirements.
• Oversee allocation of resources and monitor budgets.
• Ensure all staff receive training, including drills.
• Interface with other agencies and emergency response organizations as needed.
• Maintain currency in emergency management via conferences and training.

Skills

Experience in emergency management

Education

2-year degree in fire science / public administration or related field

Bachelor’s degree in emergency services administration, communications business, public administration

IC 100, 200, 300 and 400 certificates obtainable within first year

Job description

Emergency Preparedness Coordinator (SHORT-TERM, TEMPORARY)

Position Title Emergency Preparedness Coordinator (SHORT-TERM, TEMPORARY)

Campus WVMCCD District (All Campuses)

Position Definition

SHORT- TERM , TEMPORARY STAFF POOL

Under direction of the District Police Chief, this position will oversee the planning, coordination, implementation, education, training and evaluation of a comprehensive emergency management program.

DISTINGUISHING CHARACTERISTICS The incumbent must work closely with other college and District administrators in an environment of shared governance to provide optimum quality services to students, faculty and staff at a community college.

Assignment

This is a temporary, hourly position, with possible assignments located at either WVMCCD campus:

Generally, most assignments are Monday-Friday, 8:30am-5:00pm. Hours may vary depending on departmental needs.

Salary and Benefits

Salary placement will be based on education and experience.

Due to the temporary nature of this position, benefits are not included.

Minimum Qualifications

• A two year degree in the field of fire science, public administration or related field.
• Bachelor’s degree in emergency services administration, communications business, public administration preferred.
• Demonstrated experience in managing a comprehensive emergency management program in an educational environment, municipal or state agency or related field.
• Valid certificates in IC 100, 200,300 and 400 can be obtained within first year of appointment.

Desired Qualifications

International Association of Emergency Managers (IAEM) Certified Emergency Manager (CEM) or California Credential is desirable.

Examples of Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

• Organize, coordinate and implement activities and procedures for District and campus emergency preparedness, mitigation, response and recovery.
• Provide subject matter expertise at all levels of the organization;
• Develop and maintain a manual of policies and procedures relative to the position;
• Coordinate the development, implementation, education, training and evaluation of the District and college emergency operations plan (EOP).
• Review and interpret emergency management publications, guidance plans and procedures from various sources and integrate into District plans and policies as appropriate;
• Ensure that the EOP is compliant with local, state and federal requirements and updated on a regular basis;
• Ensure that the college meets all local, state and federal reporting requirements;
• Seek resources as necessary and oversee their allocation; monitor assigned budgets;
• Ensure that all District and college staff receive training, including regular practice drills;
• Interface with other agencies and emergency response organizations as necessary and appropriate;
• Maintain currency in the field of emergency management, which may include attendance at relevant conferences, workshops, and training sessions.
• Coordinate the implementation of the program with the District and college staff;
• Ensure that required activities are implemented according to the plan, including training of managers, supervisors and staff;
• Maintain college records as required.
• Represent the District Police, Emergency Management Services on the Facility Safety Advisory Committee and other college and district administrative councils, task forces, committees, work groups, and external groups as assigned in order to forward the goals and objectives of the college.
• Assist in the development, coordination, implementation and evaluation of systems, including software applications, related to area of assignment, such as the emergency notification system (WVM Alert)
• Prepare and monitor budgets in areas of assigned responsibility. Assure maintenance of documentation according to established policies and procedures.
• Work cooperatively as a member of the management staff of the College and District toward the achievement of its goals and objectives.
• Provide leadership consistent with the mission and function of the College and District.
• Recommend and implement techniques to improve department policies and practices, increase efficiency, take advantage of opportunities and maintain state-of-the-art practices, keeping abreast of current trends and practices in the field.
• Maintain effective public relations with the larger community.
• Assure smooth operations within the areas of responsibility.
• React to change productively and handle other essential tasks as assigned.

EEO STATEMENT :

West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.