Emergency Management Program Coordinator

Klickitat County; Goldendale (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

Klickitat County is seeking a seasoned Emergency Management Manager to oversee daily operations of the county's emergency management program and EOC readiness. You will lead policy development, planning, and coordination with state and federal partners, while supervising volunteers and managing grants.

The role requires strong budget and grant management skills, public-facing communication, and the ability to work with multiple agencies.

Qualifications

• Knowledge of emergency management laws and programs.
• Ability to develop and monitor budgets and grant programs.
• Ability to coordinate multi-agency emergency response and training.
• Strong public speaking and presentation skills.
• Proven supervisory experience and leadership in emergency management.
• Experience coordinating with federal, state, and local agencies.

Responsibilities

• Oversee daily activities of the county's emergency management program and EOC readiness.
• Develop, implement, monitor goals, policies, and procedures; supervise volunteer program.
• Maintain emergency management plans and compliance with regulations.
• Plan and coordinate joint training exercises with affected entities.
• Identify goals, objectives, costs, and technical requirements for projects and grants.
• Research, prepare, and administer grant applications and agreements.
• Process purchases, reimbursements, timesheets, and contract documents with admin support.
• Maintain a current list of partner agencies and stakeholders regionally.
• Participate in meetings and committees related to Emergency Management Program activities.
• Promote public understanding and education on emergency actions before/during/after incidents.
• Represent the Public Works Director in their absence at meetings.
• Create public information presentations and represent the department to officials and the public.
• Administer the Emergency Management Training Program for staff, responders, and community members.
• Liaise with federal/state/local officials and agencies for disaster planning and recovery.
• Assist in budget development and manage program budgets and grants.
• Perform duties of EOC Manager and related roles as needed.
• Perform other related duties as assigned.

Skills

Emergency management

Budget planning

Grant management

Public speaking

Supervisory experience

Policy development

Job description

This position is responsible for professional management and work within the Emergency Management Programs of the Department of Public Works to includedaily activities of the County's emergency management program and the operational readiness of the Emergency Operations Center (EOC).

An employee in this position is responsible for the overall supervision and administration of the County's emergency planning and preparedness programs including developing, recommending and administering County policy, procedures and plans for emergency management mitigation, planning, preparedness, response, and recovery activities. Coordinates all ongoing emergency management preparedness and planning efforts such as creation, revision and maintenance of emergency management plans, to include the Klickitat County Comprehensive Emergency Plan, the Hazard Mitigation Plan and other, policies, procedures and plans, ensuring they comply with federal, state and local agency programs. Can serve as the County’s EOC Manager or other EOC positions during EOC activations for major incidents & disaster. Works according to State and Federal regulations, and County policies and procedures. This position reports to the Director of Public Works, however, exercises independent judgement while operating under governing rules and regulations and the Klickitat County Emergency Management Plans. Work is reviewed and approved by the Director of Public Works through reports, meetings, conferences and program results achieved.

Responsibilities

1. Responsible forthe daily activities of the County's emergency management program and the operational readiness of the Emergency Operations Center (EOC).
2. Develops, recommends, implements, and monitors emergency management program goals, objectives, policies and procedures; and supervises, trains, assists and evaluates the performance of the emergency management volunteer program members.
3. Responsible for ensuring development, maintenance, operation, activation, vulnerability analysis and support for the emergency management programs.
4. Oversees planning and execution of joint training exercises involving impacted entities, groups and departments/offices.
5. Determines goals, measurable objectives, and progress toward objectives, costs and technical requirements for the program projects and each grant/contract.
6. Researches grant funding, prepares grant applications and administers and monitors grant agreements. Negotiates and makes recommendations to the Director for grant agreements.
7. Works cooperatively with the Emergency Management Administrative Assistant in processing purchases, quotes, reimbursements, timesheets and contracts. Maintains grant documents per all County/State/Federal requirements. Maintains grant document files.
8. Keeps a current resource list identifying pertinent partner agencies, and stakeholders in the county, Homeland Security Region 8, Washington State, and the Columbia River Gorge region.
9. Participates in meetings, conferences, working groups, and committees with partner agencies, and stakeholders in the county, Homeland Security Region 8, Washington State, and the Columbia River Gorge regionrelated to matters involving Emergency Management Program activities as designated by the Director.
10. Maintains high visibility, and builds strong professional relationships and ongoing trust with other agencies and community members. Responsible for public relations, information and education programs to inform the public of actions to take before, during and after an emergency disaster.
11. Represents and acts on behalf of the Public Works Director in their absence and at public or other meetings related to matters involving Emergency Management Program activities.
12. Develops public information presentations and represents the department by making presentations before County and City government officials and personnel, businesses, schools, community groups and other organizations in Klickitat County to promote emergency management program activities.
13. Administers the Klickitat County Emergency Management Training Program which provides a broad spectrum of training for county employees, city employees, first responders, volunteers, teachers, students, the general public and others.
14. Establishes and maintains liaison with federal, state, and local governmental officials and agencies, fire departments and other first response organizations, school districts and volunteer organizations, business and industry representatives, for disaster planning, public education, response and recovery activities.
15. Assists in the department’s annual budget development process by providing data and program information. Manages the general administration of the Emergency Management Program budget and grants.
16. Responsible for duties of EOC Manager and other EOC staff positions as needed.
17. Performs other related duties as assigned.

Knowledge of principles, practices, and techniques and related tools/equipment to accomplish the basic function of this position, including any safety and/or legal requirements. This may, but not necessarily, include specialized skills.

Any equivalent combination of education and experience that provides the applicant with the required knowledge, skills, and abilities to perform this job. A typical way to obtain the knowledge and abilities would be:

A minimum three (3) years’ experience in emergency management, law enforcement, fire protection, medical service, or other related emergency response experience and one (1) year of supervisory experience with a demonstrated background of leadership in emergency management and or an emergency response profession is preferred but not required.

Knowledge and Abilities

• Knowledge of emergency management law and programs.
• Knowledge of the methods and procedures involved in budget preparation and control.
• Knowledge of government grant management.
• Ability to pass all FEMA Emergency Manager courses required to qualify for applicable grants.
• Ability to provide training and speak effectively before groups.
• Ability to coordinate multi-organization emergency response and recovery programs.
• Ability to effectively plan, coordinate, monitor and evaluate the work of volunteers.
• Ability to work with various City/County officials, law enforcement agencies, fire services, EMS providers, hospitals, other emergency organizations, and business and industry stakeholders.
• Ability to meet the time requirements of the position.
• Ability to meet the travel requirements of the position.
• Ability to physically perform the essential job functions of the position.

Additional Requirements

1. Valid state driver's license in state of residence.
2. Must be able to be on call on a 24 hour, 7 days a week basis.