Emergency Management Coordinator

Rice University; Houston (TX); On-site; USD 53,000 - 61,000; Full time

Job summary

Rice University is seeking an entry-level Emergency Management Coordinator to support university-wide planning, training, and exercises for all hazards. The role focuses on coordinating multi-department efforts, developing policies, and enabling rapid response across locations.

The successful candidate will work on on-site campus operations, with occasional after-hours activities and intense collaboration with leadership to strengthen resilience.

Qualifications

• Bachelor's degree in Emergency Management or related field.
• 1+ years of experience in disaster planning, response, or recovery.
• ICS training, including G-400.

Responsibilities

• Develops and maintains emergency response and mass-notification templates and procedures.
• Maintains contact lists, SOPs, policies, and critical documents.
• Identifies planning teams and coordinates planning meetings.
• Conducts outreach to the university community via social media and events.
• Assists with exercise design, coordination, and after-action reviews.
• Serves on the Incident Management Team and supports training delivery.
• Attends meetings to support campus-wide collaboration and regional partnerships.
• Collaborates with incident-response personnel to resolve issues.

Skills

Effective communication

Strong writing skills

HTML & CSS basics

Problem solving

Cross-department collaboration

Decision making under stress

Education

Bachelor's degree in Emergency Management or related field

Tools

HTML/CSS

File/document management

WebEOC

Everbridge

GIS tools

Radio systems

Job description

Job Description

Under the Director's supervision, the Emergency Management Coordinator executes administrative and technical tasks. The coordinator manages and maintains university plans, programs, and training for all hazards and all phases of emergency management across all university locations. Work assignments are received verbally and in writing. This is an entry-level emergency management position. The position provides support in a challenging yet fulfilling environment where growth is expected and a culture of care for one another is demonstrated.

Special Instructions To Applicants

All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues. A writing sample may be requested.

Ideal Candidate Statement

The ideal candidate is a proactive facilitator skilled in multi-departmental planning and guiding the long-term evolution of emergency management plans, policies, and procedures. They should have experience with whole-community planning processes and strong familiarity with CPG 101, CPG 201, and HSEEP.

Soft Skills

They have strong communication skills, demonstrate a growth mindset, and maintain a good work-life balance. They are self-starters who can identify problems and design solutions. They embrace rapidly changing technology to achieve departmental goals. They are personable and capable in social situations where disagreements are common and are skilled at building consensus. They are forward-thinking collaborators committed to strengthening university-wide resilience and preparedness.

Workplace Requirements

This role is classified as an Essential On-Campus Position, requiring daily on-site presence to perform its vital functions effectively. During emergencies or crises, emergency management staff are required to report to campus within one hour's notice, as directed, to ensure continuity of critical operations. Staff must remain accessible to leadership and fulfill the responsibilities necessary to maintain institutional functions. Some incidents and events will require on-site work during evenings or weekends with little notice.

Workplace Location

This position is exclusively on-site, requiring all duties to be performed in person at Rice's main campus. The work schedule may vary to meet the needs of the department or campus and may include holidays, nights, and weekends. Per Rice policy 440 , work arrangements may be subject to change.

Hiring Range

$52,896 - $60,800 annually

Minimum Requirements

• Bachelor's degree in Emergency Management or a related field
• 1+ years of experience in disaster planning, response, or recovery
• ICS training, including G-400

Skills

• Thorough understanding of emergency management
• Strong communication skills with the ability to influence others and build resilience
• Strong writing skills, including technical documentation
• Strong technical abilities, including proficiency in file management, advanced document management and styling, and a basic working knowledge of HTML and CSS
• Ability to analyze and resolve problems collaboratively
• Action-oriented, task-driven, and organized
• Ability to manage multiple simultaneous projects, meet deadlines, and communicate changes to affected parties
• Ability to make decisions and function effectively in stressful situations

Preferences

• Experience working in a university setting
• Experience with WebEOC and Everbridge
• Experience using GIS tools
• Experience working with radio systems
• Project-management certification

Essential Functions

• Develops and maintains emergency-response and mass-notification software templates, tools, and operating procedures
• Develops and maintains contact lists, SOPs, SOGs, policies, critical documents, and web-based document systems
• Helps identify planning teams, coordinate planning meetings, and draft plans
• Conducts outreach to the university community through social media, websites, email, outreach fairs, and events
• Assists with exercise design, exercise coordination, development of after-action reviews, and management of improvement plans
• Serves on the Incident Management Team
• Assists in developing and delivering training to members of the Rice community
• Attends meetings as directed to support university-wide collaboration and coordination
• Attends meetings external to the university, as directed by emergency management leadership, to build and maintain regional partnerships
• Collaborates with incident-response personnel to identify and resolve potential emergency-management issues
• Performs all other duties as assigned

Rice Mission and Values

Mission and Values | Rice University

Equal Employment Opportunity

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at [e-mail] for support.

If you have any additional questions, please email us at [e-mail] . Thank you for your interest in employment with Rice University.