Embryology Lab Admin Coordinator - Portland, ME

Everleap Fertility; South Portland (ME); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance Opt

401K Plan

Paid Time Off & Paid Holidays

Life Insurance, Long-Term Disability &

Flexible Spending Accounts

Employee Assistance Program

Tuition Reimbursement

Job summary

Everleap Fertility in Portland, ME is seeking an Embryology Lab Admin Coordinator for a full-time, on-site role. The position supports the lab's transport and tissue disposition operations, with a 40-hour workweek and mornings schedule: Monday through Friday, 7:00 AM to 11:00 AM.

As part of the team, you will liaise with patients, provide administrative support to the lab, and coordinate transports while helping to maintain essential lab documents and cryo inventory for billing.

Qualifications

• Three-plus years of professional experience in medical office administration

Responsibilities

• Aid the lab with the disposition of frozen tissue
• Liaison between patients, lab management and clinical teams
• Provide administrative support to the lab
• Coordinate transports
• Responding to patient inquiries about disposition and transport
• Emailing/mailing documents
• Maintaining lab documents and consents

Job description

Title: Embryology Lab Admin Coordinator Location: Portland, ME (on-site)

Schedule: Monday - Friday 7:00 AM - 11:00 AM

Job Description

With more than 150,000 babies born since 1986, Everleap Fertility is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies – and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most. Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy – and each day we cherish the bonds we form with our patients.

We currently have a full time (40 hour) opening for a Lab Administrator of Transports.

At Everleap Fertility, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect.

Essential Duties And Responsibilities

To aid the lab with the disposition of frozen tissue. To act as a liaison with patients. Provide administrative support to the lab.

Job Requirements And Skills

• Verifies the accuracy and completion of disposition consents
• Liaison between patients, lab management and clinical teams
• Maintains communication with other departments within the organization as well as outside the practice
• Coordinate transports
• Helps establish and maintain documents
• Helps to rectify problems with patient documents
• Projects as assigned
• Responding to patient inquiries about disposition and transport
• Emailing/mailing documents
• Receiving and organizing disposition consents
• Filing and maintenance of lab documents/consents
• Updating and assist in maintaining cryo inventory for billing
• Assisting in physical discard or transport
• Receiving shipping tanks; must be able to lift 20 pounds
• Reports to the lab inventory manager.

Qualifications

• Three-plus years of professional experience in medical office administration

Built on the legacy of RMA, Boston IVF, Conceptions, and six other leading North American fertility practices, Everleap Fertility brings together more than 200 physicians and embryologists across 60+ locations, including 25 IVF laboratories. Together, we have helped hundreds of thousands of patients build families and have helped shape reproductive medicine for more than 40 years.

Everleap Fertility’s national scale and collective knowledge are focused on the next leap forward in reproductive medicine through ever‑advancing standards across our locations, ever‑more personalized treatment delivered by expert local teams, and ever‑better experiences for every person who comes to us for care.

Everleap Fertility is part of IVI Institute, the global leader in reproductive medicine, a global community working together to advance the field. Our shared scientific knowledge and clinical expertise help accelerate innovation, raise standards, and bring advances in reproductive medicine into patient care.

Everleap Fertility offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company Paid: Life Insurance, Long‑Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement

EEO Statement

“Everleap Fertility is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. Everleap Fertility is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Everleap Fertility are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Everleap Fertility will not tolerate discrimination or harassment based on any of these characteristics. Everleap Fertility encourages applicants of all ages.”