EMAC Admin. Contractor

DKMRBH Inc; Indianapolis (IN); On-site; USD 52,000 - 78,000; Full time

Job summary

DKMRBH Inc in Indiana is seeking a state-level EMAC Contractor to support the Logistics Section Chief in closing EMAC Reimbursement Packets. You will review packets for accuracy, coordinate with other states and agencies, and organize material for submission while providing routine status updates to leadership.

Responsibilities span pre-event planning, activation and deployment operations, and post-disaster closeout, requiring attention to detail, independent work, and solid computer and math

Qualifications

• Emergency Management experience is preferred but not required.
• Detail oriented with ability to coordinate with other states, agencies, and personnel.
• Good computer and math skills.
• Knowledge of the Emergency Management Assistance Compact process is preferred but can be taught with Just in Time Training.
• Hours: 37.5 hours per week unless otherwise arranged.

Responsibilities

• Review reimbursement packets for accuracy and consistency across documents.
• Coordinate with other states, agencies, or personnel and provide routine status updates to leadership.
• Organize the packet for submission to the requesting state.

Skills

Detail oriented

Autonomous coordination

Excellent computer skills

Strong math skills

Tools

Excel

Databases

Job description

About the role -
A state-level EMAC (Emergency Management Assistance Compact) Contractor will assist the Logistics Section Chief with closing out open Emergency Management Assistance Compact (EMAC) Reimbursement Packets.

Responsibilities include reviewing the reimbursement packets for accuracy and consistency across multiple documents, coordinating with other states, agencies, or personnel, and providing routine status updates to leadership, as well as organizing the packet for submission to the requesting state

1. Pre-Event Preparation & Planning

• Resource Typing: Assist state agencies and local jurisdictions in cataloging, typing, and vetting deployable resources.
• System Maintenance: Ensure state staff and partner agencies are familiar with the Emergency Management Assistance Compact Operations System.

2. Activation & Deployment Operations

• A-Team Support: Serve as a member of the State Emergency Operations Center (SEOC) A-Team to process requests and offers between Assisting and Requesting States.
• REQ-A Processing: Review or assist in drafting and executing the Request for Assistance (REQ-A) forms, which serve as legally binding contracts during disasters.
• Monitoring: Maintain continuous contact with deployed resources, tracking their status, logistics, and mission progress.

3. Post-Disaster Reimbursement & Compliance

• Documentation: Ensure all deployment documentation, timesheets, equipment, and other expense logs are accurately recorded across multiple forms.
• Package Auditing: Guide deploying personnel and resource providers in building, auditing, and submitting comprehensive reimbursement packages.
• Financial Closeout: Coordinate with Assisting Agency/Entity and Requesting States to reconcile costs and secure reimbursement.

4. Qualifications & Requirements

• Experience: Emergency Management experience is preferred but not required.
• Skills: Detailed oriented, ability to work autonomously to coordinate with other states, agencies, and personnel. Good computer and math skills are a bonus. Knowledge of the Emergency Management Assistance Compact process is preferred but can be taught with Just in Time Training.
• Hours: Work weekdays, 37.5 hours per week unless other arrangements are made with supervisor.

Skill

Required / Desired

Amount

of Experience

Prior customer service experience in an administrative assistant or clerical role.

Required

2

Years

Basic experience with spreadsheets and databases.

Required

2

Years

Prior reimbursement or financial reconciliation experience.

Required

2

Years

Strong attention to detail with the ability to work independently.

Required

Good oral and written skills.

Required

Strong math and computer skills.

Highly desired

Prior experience with emergency management credentials/certifications.

Highly desired

Prior government or public sector expereince.

Nice to have

Logistics/supply chain coordination experience.

Nice to have