Elementary Secretary- Special Education

ALEXANDRIA PUBLIC SCHOOLS; Alexandria (MN); Vor Ort; USD 27.000 - 38.000; Vollzeit

Benefits dieser Stelle

Health Insurance

Dental Insurance

Paid leave

Group Life Insurance

Long-Term Disability

Employee Assistance Program (EAP)

Voluntary Benefits

Zusammenfassung

Alexandria Public Schools is seeking a Special Education Secretary at Woodland Elementary School. This full-time, 194-day position supports a special education program, coordinates events and communications with staff, students, families, and the community. Typical hours are 7:15 a.m.

to 2:45 p.m. weekdays. An Associates/Technical degree with secretarial/office administration coursework and office experience is required.

Qualifikationen

• Associates/Technical degree with coursework in secretarial or office administration, or related field and moderate experience in an office setting, or equivalent combination of education and experience.

Aufgaben

• Answer phones and direct callers to the appropriate individual; greet visitors and direct to the appropriate location; monitor visitors and security system.
• Schedule special education and student support meetings and appointments; monitor calendars; schedule events and activities.
• Word process letters, memos and minutes; proofreads materials and creates forms; enter, retrieve and verify spreadsheet data; photocopy and fax materials; respond to email inquiries.
• Assist staff and respond to inquiries and requests of staff, students or parents; provide back-up and relieve staff when required.
• Maintain office equipment, troubleshoot minor problems, contact vendors; maintain inventory; gather materials to support classrooms; train staff with software applications.
• Create and maintain files and data bases on student information; prepare and run reports; forward to appropriate personnel.
• Ensure staff positions are covered; seek coverage for extracurricular activities and unplanned absences.
• Create communications for internal/external distribution; participate in professional development.

Kenntnisse

Administrative support

Ausbildung

Secretarial/Office Admin

Jobbeschreibung

Position: Special Education Secretary

Location: Woodland Elementary School

Type: Full-Time, 194 day position

Hours: 7:15 a.m. to 2:45 pm/194 days per year

Bargaining Unit: Minnesota School Employees Association

FLSA Status: Non-Exempt

Position Overview:

Performs intermediate skilled administrative support work supporting a special education; coordinating events and functions; providing advanced office support and communications to staff, students, members of the community, and related work as apparent or assigned.

Essential Functions:

Answer phones and direct callers to the appropriate individual; greet visitors and direct to the appropriate location; monitor visitors and security system.

Schedule special education and student support meetings and appointments as required; monitor calendars; schedule events and activities when required

Word process letters, memos and minutes; proofreads materials and creates forms; enter, retrieve and verify spread sheet data; photocopy and fax materials; responds to email inquiries; distribute interoffice mail and incoming postal mail/packages.

Assist and respond to inquiries and requests of staff, students or parents; provide back-up and relieve staff when required.

Maintain office equipment, trouble shoot minor problems, contact vendors; maintain academic and office supply inventory, order supplies when required; gather materials to support classrooms; assist in training staff with software applications, trouble shoot minor technology issues.

Create and maintain files and data bases on personal, demographic and academic information on students; prepare and run reports and forward to appropriate individual or agency as required.

Ensure all staff positions are covered on a daily basis; seeks coverage for extracurricular activities and unplanned absences.

Create communications for internal/external distribution

Participate in professional development activities as required.

Minimum Qualifications:

Associates/Technical degree with coursework in secretarial or office administration, or related field and moderate experience in an office setting, or equivalent combination of education and experience.

Compensation:

$23.43 per hour, depending on qualifications and experience.

Benefits:

• Health Insurance
• • Choose from 3 plan offerings
  • District contribution as noted in Collective Bargaining Agreement
• Dental Insurance
• • District contribution as noted in Collective Bargaining Agreement
• Paid leave as noted in the Collective Bargaining Agreement
• Group Life Insurance paid for by the District
• Long-Term Disability
• • Employees are required to enroll and pay for this benefit
• Employee Assistance Program (EAP)
• • No cost to employees
• Voluntary Benefits (Employee-Paid):
• • Voluntary Life Insurance & Accidental Death and Dismemberment
  • Vision insurance
  • Pet insurance
  • Aflac offerings:
  • • Short-Term Disability (STD)
    • Critical Illness
    • Hospital Indemnity
    • Accident
    • Ben Extend

Position to Start Mid-December