Elementary Head Secretary

Sylvania; Elmwood, Northern (LA, KY); Hybrid; USD 30,000 - 34,000; Full time

Job summary

The Head Secretary at Elmwood Elementary provides clerical support to building administrators to ensure the smooth operation of the school office. The role emphasizes accuracy in attendance, payroll support, budgeting, and communication with parents and staff.

Candidates should have a high school diploma, at least one year in an office setting, proficiency with Word and Excel, and strong organizational skills. Experience in a K-12 environment is preferred.

Qualifications

• High school diploma required.
• At least 1 year in an office environment.
• Strong verbal and written communication skills.
• Proficient with Word and familiar with Excel or similar.
• Able to create spreadsheets and track information.
• Capable of operating various office equipment.
• Good attendance and multi-tasking ability.

Responsibilities

• Assist administrators with communications, filing, and reporting.
• Record and track attendance, attendance letters, and truancy referrals.
• Use the PowerSchool student record database.
• Answer phones and relay information to callers and colleagues.
• Monitor site-based budget, purchasing, inventory, and supplies.
• Assign and process account numbers, coordinate with Business Office.
• Assist with payroll and attendance.
• Interact with students, parents, staff and community positively.

Skills

Verbal communication

Written communication

Microsoft Word

Excel familiarity

Multi-tasking

Office equipment operation

Education

High school diploma

1 year office experience

Tools

PowerSchool

Spreadsheet software

Office equipment

Job description

Job Title: Elementary Head Secretary

Location: Elmwood Elementary

Start Date: Immediate

Salary Range/ Level: Class A - Per the current WESPA Master Agreement - $22.31 - $24.96

Terms of Employment: Per Calendar 219 days

Date Posted: September 24, 2026

Application Deadline: October 8, 2026 @ 4 pm

Job Description

JOB SUMMARY

The Head Secretary is responsible for providing clerical support to the building administrators toensurethe efficient operation of the school office.

ESSENTIAL JOB FUNCTIONS

Essential functions under the Americans with Disabilities Act may include any of the following duties,knowledge,and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position.Regularon time and in person attendanceis an essential functionof this job. Other essential functions may include, but are not limited to the following:

• Assistthe building administrators with various tasks including written communications, filing, and reporting.
• Record and track attendance, attendancelettersand truancy referrals.
• Utilize student record database (PowerSchool).
• Answer telephones, provide general information to callers whenrequested, and relay information to others in the departments when they are not accessible to phones.
• Responsible for monitoring and coordinatingthesite-based budget andaccountingprocess, ordering, inventory, anddistributionof supplies,purchasing of materials,purchasingcard ordering andreconciliationandenterrequisitions forpurchasing.
• Assign account numbers to bills, have themapprovedand forward paperwork to the Business Office in a timely manner.
• Assistwith building payroll and attendance.
• Responsible for workingwith thenursing staff inthedistributionof medication andhealthscreening.
• Assistancewith small medical issues.
• Record (in PowerSchool) medications administered, illnesses and injuries.
• Immunization tracking for new students andreportto the health department two times per year.
• Weekly communicable disease report to the health department.
• Interactwithco-workers, administration,students,parents, andthecommunityin positive, supportive, and cooperative ways.
• In-person and on-time attendance ismandatory.
• Responsible for assuring allofficeequipment is in working condition.
• Distribute mail,fileand copy.
• Flexibility to work irregular or extended work hours onoccasion.
• All other duties as assigned.

QUALIFICATIONS

Education and Experience:

• Minimumofhigh school diploma.
• Minimum of oneyear’sexperience working in an office environment.
• Must be able to manage multiple competing priorities.
• Strong verbal and written communication skills.
• Experience working with Microsoft Word; familiar with Excel or another spreadsheet/database program
• Proficient in the creation of spreadsheets and information tracking.
• Must be capable of operatingvarious typesof office equipment and machines
• Good attendance

Preferred Qualifications:

• Experience working in aK-12 school office.

Knowledge,Skillsand Abilities:

Ability toestablishand maintain effective working relationships with students, staff, and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board of Education policies.Ability to demonstrate the character traits of respect, responsibility, honesty, and caring when interacting with staff, students, and community members.

ADA REQUIREMENTS

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment). Specific vision abilities required by this job include close vision, distancevisionand ability to adjust/focus. Mayoccasionallytravel from building to other sites.

WORKENVIRONMENT

The noise level in the work environment is usuallyquietto moderate.Position duties are normally performed inside.

MENTAL FUNCTIONS

While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate.

Notice of Non-discrimination

TheWaverly CommunitySchools will not discriminateagainst any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran,or military status.

Americans with Disabilities Act accommodations: Assistance with the application process may be requested through the Human Resources Department at [phone] or [e-mail].