Electronic Health Record Analyst - Quality Improvement Analyst

State of Wisconsin; Union Grove (IL); On-site; USD 79,000 - 87,000; Full time

Job summary

Southern Wisconsin Center in Union Grove, WI is seeking an Electronic Health Record (EHR) Analyst – Quality Improvement Analyst to support data-driven quality initiatives. The role focuses on coordinating EHR communications, training staff, and ensuring regulatory compliance across CMS and DQA guidelines.

The position offers daytime hours, a Monday–Friday schedule with occasional nights or weekends as needed, and a comprehensive state employee benefits package including vacation, holidays,

Qualifications

• Experience using Microsoft Office, database applications, and EHR software (Cerner).
• Experience with quality improvement/data mining and reporting.
• Experience collaborating with healthcare and IT teams.
• Knowledge of HIPAA, CMS, and other regulations.

Responsibilities

• Coordinate and implement communication plans for EHR initiatives, in collaboration with SWC's EHR Nurse Specialist, and facilitate organizational review of systems.
• Mine data to provide recommendations to leadership for data compliance and improvements.
• Provide training and consultation on system use and review.
• Develop facility policies, procedures, and strategic plans to improve quality of care per CMS/DQA regulations.

Skills

MS Office

Database applications

EHR software

Data mining

Quality improvement

Healthcare IT collaboration

Medical terminology

Regulatory knowledge

Tools

Cerner

Job description

Introduction

Looking for a rewarding career in health information management in a long-term care setting? Southern Wisconsin Center (SWC) is looking to fill an Electronic Health Record (EHR) Analyst - Quality Improvement Analyst. This position will work daytime hours, Monday - Friday. Occasional nights and weekends may be required based on facility needs.

As an employee of the State of Wisconsin, you'll have access to an amazing benefits package, including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time; limitations may apply for leave time usage in the first six months.


• Top rated health plan options starting at $47/month for single plans and $117/month for family plans, after 2 months of state service.


• Exceptional pension plan with a 7.25% employer match in 2027 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!


• Several flex spending accounts: medical, dependent care, commuter, parking and High-Deductible Health Savings.


• Well Wisconsin Wellness Program.


• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.


• Public Service Loan Forgiveness Program employer.

SWC is part of the Division of Care and Treatment Services (DCTS) in the Department of Health Services (DHS).

SWC is a state run, licensed and certified Intermediate Care Facility for Individuals with Intellectual and Developmental Disabilities (ICF/IDD). SWC provides a wide variety of programs and services designed to assist and prepare individuals to live successfully in the setting that best meets their needs. Located in southeastern Wisconsin in Union Grove, SWC brings together a rich history of providing exceptional services and state of the art treatment approaches for the new millennium. Union Grove is a growing community with small town charm and easy access to Milwaukee and Chicago. Our workers love what they do. But don’t take our word for it. Hear from our employees.

Position Summary

Responsibilities

• Coordinating and implementing communication plans specific to EHR, in close collaboration with SWC's EHR Nurse Specialist, and facilitating organizational review of systems.


• Mining data to provide recommendations and information to leadership for data compliance and improvements.


• Supporting staff at all levels by providing both in-person and virtual training and consultation on organizational use and review of systems.


• Developing facility policies, procedures, and strategic plans that improve quality of care and services provided in accordance with all federal CMS, Wisconsin Division of Quality Assurance (DQA), and other regulatory agency requirements.

Salary Information

The starting salary is between $38.00 and $42.00 per hour (approximately between $79,000 and $87,300 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required. Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is in the Program and Policy Analyst – Advanced classification, pay schedule and range 07/03.

Job Details

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled. All appointees will be required to receive a TB test, which will be administered by Southern Wisconsin Center or medical personnel approved by the facility prior to their start date. DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer.

Qualifications

• Experience using Microsoft Office, database applications, and EHR software (e.g. Cerner) for communication, data collection, report writing, etc.


• Experience using quality improvement/management techniques that include data mining and collection, analysis and reporting solutions to improve decision making.


• Experience working with both healthcare and Information Technology (IT) teams.


• Experience working with medical terminology, healthcare regulations (HIPAA, CMS, etc.), and Medical Plans of Care.

The letter of qualifications is limited to one (1) page and your resume is limited to two (2) pages.

Well-qualified Applicants Will Have

• Experience maintaining electronic health records including working within EHR (e.g., auditing, identifying improvements, troubleshooting issues, updating, maintenance of records, etc.).


• Experience training healthcare staff on EHR systems in a long-term care or inpatient facility.


• Experience with audits, benchmarking, and regulatory requirements (i.e., ICF/IID, Skilled Nursing Facility, Joint Commission, etc.).


• Experience leading strategic planning projects or workgroups.

DHS is an Equal Opportunity and Veterans are encouraged to apply.

Deadline to Apply

The deadline to apply is October 23rd by 11:59 pm.

Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am - 4:30 pm. Late or incomplete applications will not be accepted.