Elections Aide - Extra Help

Yolo-County,-Ca; Woodland (CA); On-site; USD 25,000 - 30,000; Part time

Job summary

The County of Yolo is seeking Elections Aide - Extra Help to support the Assessor / Clerk-Recorder / Elections Department in refining voter materials and ensuring smooth election logistics. You will perform routine clerical tasks, help prepare and transport election materials, and assist with data entry under supervision.

Ideal candidates have at least one year of clerical experience and a high school diploma or equivalent.

Qualifications

• One year of clerical experience.
• Substitution: one year of full time business or college education beyond high school may substitute for the required experience.

Responsibilities

• Sorts, counts, files and proofs Affidavits of Registration, absentee voter applications and ballots.
• Prepares and boxes election materials, supplies and petitions for transportation, mailing and storage.
• Inventories election materials in the Elections Division and at other warehouse facilities.
• Prepares, packs, unpacks, and may deliver election materials to polling places and elections officers.
• Verifies signatures on petitions and returned absentee ballots.
• Performs occasional data entry of other simple keyboard operations.
• Proofs various election materials for accuracy and screens telephone calls and provides information where possible.
• Prepares and labels sample ballots, pamphlets, and state ballot pamphlets for mailing which includes bagging and lifting up to fifty pounds of election materials in mail cages and transports cages to the post office.

Skills

Clerical experience

Education

High school diploma or equivalent

Job description

The County of Yolo is recruiting to fill up to twenty-five (25) Elections Aide - Extra Help positions in Assessor / Clerk-Recorder / Elections Department.

The Assessor / Clerk-Recorder / Elections (ACE) Department is recruiting a team of people with commitment, dedication, and diverse skill-sets to ensure all eligible Yolo County voters have an opportunity to cast a ballot. Under close supervision, an Elections Aide performs routine clerical and manual work in support of Yolo County election activities. Employees in this position facilitate the voting process in a variety of ways, before, during, and after an election, ultimately focused on maintaining the integrity of free and fair elections in Yolo County. Learn more about the ACE Elections Division by visiting the ACE Elections division webpage.

IMPORTANT

• Extra-Help Assignments: This recruitment is ONLY inviting applications for the Elections Aide "extra help" assignment and does not substitute as an application for a regular position in the Elections Aide class. Eligible list placement for any "extra help" position does NOT transfer to eligibility in a regular position of the same class.
• Eligible Lists & Hiring: Applicants who demonstrate the minimum qualifications for this advertised extra help position will be added to an eligible list. In addition to filling the advertised Elections Aide - extra help vacancy(ies), this list will be utilized to fill other Elections Aide - extra help vacancies, as they occur. Candidates will remain on the eligible list until they are considered, or until the list expires after six (6) months. When there is an open position, the hiring department will directly contact candidates referred from eligible lists.

Duties

• Sorts, counts, files and reviews and proofs Affidavits of Registration, absentee voter applications and ballots.

• Prepares and boxes election materials, supplies and petitions for transportation, mailing and storage.

• Inventories election materials in the Elections Division and at other warehouse facilities.

• Prepares, packs, unpacks, and may deliver election materials to polling places and elections officers.

• Verifies signatures on petitions and returned absentee ballots.

• Sorts and files cancelled Affidavits of Registration.

• Performs occasional data entry of other simple keyboard operations.

• Proofs various election materials for accuracy and screens telephone calls and provides information where possible.

• Prepares and labels sample ballots, pamphlets, and state ballot pamphlets for mailing which includes bagging and lifting up to fifty pounds of election materials in mail cages and transports cages to the post office.

• Elections Aide full class specification

Minimum Qualifications

• Experience: One (1) year of clerical experience.

  • Substitution: One (1) year of full time business or college education beyond the high school level may be substituted for the required experience. Verification of education is required for substitution.

Selection Process

• Screen for Minimum Qualifications
• Screen for Best Qualified, if applicable
• Department Selection Interviews
• Reference Checks
• Conditional Job Offer Pending Pre-Employment Exams
  • Drug & Alcohol Screen
  • Department of Justice LiveScan
• Confirmed Job Offer

Screening for Best Qualified

If applicable, the applicant’s education, training, experience, and responses to the supplemental questions will be evaluated to determine those applicants that are best qualified.

Contact Information

For questions about the position or about employment with the County, please contact Human Resources by e-mail at [e-mail] or by phone at [phone].

Equal Employment Opportunity

Equal Employment Opportunity: It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance.

The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.

Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act.

Please call the County of Yolo Human Resources Office at [phone] at least five (5) business days prior to the scheduled test date to request accommodation.

Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.

Company Culture

The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce?

Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.

Come join us! This is where YOU belong.