Election Worker I - Extra Help

County of Santa Clara; San Jose (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

County of Santa Clara's Registrar of Voters is seeking Extra-Help staff to assist during elections, preparing materials, recruiting volunteers, and supporting election functions.

Under supervision, duties include coordinating with voting locations, training volunteers, processing ballots and registrations, and answering public inquiries. Travel may be required; flexible hours including evenings, weekends, and holidays during election seasons.

Qualifications

• High school diploma required.
• At least 1 year of full-time work experience.
• Ability to travel to alternate locations; valid CA driver's license preferred.
• Ability to work irregular hours, including evenings, weekends, holidays.

Responsibilities

• Coordinate with voting locations, training sites, and other election sites.
• Recruit and train Election Volunteers.
• Prepare, distribute, and pick up supplies for voting locations and events.
• Process voted ballots including tallying and machine tabulation.
• Enter voter registration data into the election management system.
• Assist public inquiries about elections and voter registration.
• Prepare, verify, and process Vote by Mail ballots.
• May drive to outreach events and ballot drop-off sites.
• May be assigned as Disaster Service Worker.

Skills

Customer service

Computer literacy

Office terminology

Attention to detail

Time management

Education

High school diploma

1 year work experience

Tools

Microsoft Word

Spreadsheets

Job description

Under supervision of permanent Registrar of Voters' staff, to prepare election materials, recruit volunteers, support election functions, and perform related tasks as required.

This recruitment is to establish an Extra-Help eligible list for the Registrar of Voters.

For any questions regarding the position please contact the Registrar of Voters Administration at [phone].

The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

• Coordinates with locations that serve as, voting locations, training sites, logistics centers, ballot drop-off sites, and other election related sites;
• Recruits and trains Election Volunteers;
• Prepares, distributes, and picks up supplies for voting locations, outreach events, training classes, and other election events;
• May drive vehicles to outreach events, training classes, and to pick-up and deliver ballots and election supplies;
• Processes voted ballots, including opening and flattening, damaged ballot duplication, sorting, manual ballot tallying, and machine tabulation;
• Sorts, batches, and prepares voter registration forms and other election-related documents for data entry and processing;
• Scans materials in-to tracking system, packages and prepares materials for storage, and moves and stages materials at each step of the process;
• Answers inquiries and provides information to the public about elections and voter registration;
• Enters voter registration and election information into the election management information system and looks up information as needed;
• Participates in voter education and outreach events;
• Prepares, verifies, and processes Vote by Mail and Provisional Ballots;
• Prepares, verifies, and processes Petitions, including nominations, initiatives, and recall petitions;
• Issues ballots to qualified voters in person and by mail;
• May offer orientation or answer procedural questions;
• May be assigned as a Disaster Service Worker, as required;
• Performs other related duties as required.

Sufficient education, training, and experience to demonstrate the possession and direct application of the following knowledge and abilities:

Training and Experience Note:

The required knowledge and abilities are attained through training and experience equivalent to possession of a high school diploma, and One (1) year of full-time equivalent work experience.

Special Requirements

• Ability to travel to alternate locations in the course of work. If driving, possession of a valid California driver’s license prior to appointment and the ability to qualify for and maintain a County driver authorization.

Knowledge of:

• Office practices and procedures, including filing systems, financial record keeping, reference sources and preparation of correspondence and reports;
• English vocabulary, grammar, spelling, punctuation, and style/format;
• Customer service principles, including the handling of irate and distressed people;
• Computer applications, such as word processing, spreadsheet and/or database;
• Basic mathematics to perform simple calculations and compile statistical reports;
• Telephone procedures and etiquette.

Ability to:

• Deal tactfully with members of the public, often under stressful conditions;
• Communicate effectively in providing information and assisting callers and visitors;
• Use a keyboard with moderate speed and a high level of accuracy;
• Interpret and apply specific laws and ordinances, office policies, and procedures;
• Effectively organize activities and prioritize to meet deadlines;
• Operate standard office equipment.
• Work irregular hours, including evenings, weekends, and holidays for extended periods of time, and overtime after regular shift hours, many times on short notice, which is mandatory and required during election seasons.