Election Admin & Public Records Specialist

City of New Berlin Department of Community Development; New Berlin (WI); On-site; USD 45,000 - 70,000; Full time

Job summary

The City of New Berlin, Wisconsin, seeks a professional administrative specialist to support the Office of the City Clerk. Responsibilities include election administration, records management, legal publications processing, and issuance of licenses and permits, all per state statutes and city policies.

The role emphasizes delivering exceptional customer service to the public, elected officials, and City staff, with duties spanning agenda/minute preparation, mail handling, and purchasing using

Responsibilities

• Assists with election administration support, records management, and processing licenses and permits.
• Delivers high-level customer service by responding to in-person and phone inquiries.
• Receives and sorts incoming mail and prepares outgoing mail for delivery.
• Coordinates ordering and inventory of general office supplies.
• Processes departmental purchase orders and invoices using the Munis system.
• Supports election administration in Wisconsin, including voter registrations, absentee ballots, WisVote updates, and voter history reviews.
• Prepares and posts agendas/minutes for committees and boards; condenses minutes for Common Council meetings.

Job description

The City of New Berlin, Wisconsin, seeks a professional administrative specialist to support the Office of the City Clerk. Responsibilities include election administration, records management, legal publications processing, and issuance of licenses and permits, all per state statutes and city policies.

The role emphasizes delivering exceptional customer service to the public, elected officials, and City staff, with duties spanning agenda/minute preparation, mail handling, and purchasing using