City Clerk

City of Mequon; Mequon (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

City of Mequon seeks an organized, knowledgeable City Clerk to lead election operations, record keeping, and public access efforts. You will partner with the Common Council, City Administrator, and residents to ensure lawful, transparent government.

The role requires a bachelor’s degree in a related field and 3–5 years of supervisory experience, with Municipal Clerk certification preferred. Join a team dedicated to accurate governance and service.

Qualifications

• Bachelor's degree in Administration, Political Science, or Business Management is required.
• 3–5 years of progressively responsible supervisory experience, preferably as a municipal clerk or deputy clerk.
• Municipal Clerk Certification is preferred.

Responsibilities

• Lead the City's election operations, including elections, poll workers, ballots, and voter registration.
• Support the legislative process by attending meetings, preparing materials, recording minutes, and codifying ordinances.
• Protect City records and history as custodian, overseeing retention and public access.
• Coordinate open records responses and general inquiries to promote transparency.
• Oversee municipal licensing and permits/licensing activities.
• Lead and develop staff within the Clerk's Office.
• Collaborate with City departments, boards, commissions, and external partners.

Skills

Leadership

Communication

Organization

Analytical thinking

Diplomacy

Education

Bachelor's degree in Administration, Political Science, or Business Management

Municipal Clerk Certification (preferred)

Tools

None

Job description

The Opportunity

The City of Mequon is looking for an organized, knowledgeable, and service-minded professional to serve as our next City Clerk as our longtime City Clerk prepares to retire. This is a unique opportunity to play a vital role in how the City conducts elections, preserves its history, supports public transparency, and carries out the business of local government. You will be a key partner to the Common Council, City Administrator, department leaders, elected officials, candidates, and residents—and will help ensure that the City's government operates efficiently, transparently, and in accordance with state law and local ordinances.

What You'll Do

• Lead the City's election operations, overseeing elections, recruiting and training poll workers, coordinating ballots and election equipment, managing voter registration, and ensuring election results are accurately canvassed and reported.
• Support the City's legislative process, attending Common Council and other board and commission meetings, preparing agendas and meeting materials, recording official minutes, and helping ensure that ordinances and resolutions are properly documented and codified.
• Protect the City's public records and history, serving as the official custodian of City records and overseeing records retention, disposition, certification, and public access.
• Promote transparency and public service, coordinating responses to open records requests and responding to general inquiries.
• Oversee municipal licensing, administering a variety of permits and licenses.
• Lead and develop staff, managing the day-to-day operations of the Clerk's Office.
• Work across the organization, coordinating with City departments, boards and commissions, outside agencies, vendors, and members of the community.

What We're Looking For

We're seeking a confident, detail-oriented leader who thrives in a fast-paced public service environment. The ideal candidate is an excellent communicator with strong organizational skills, sound judgment, and the ability to interpret and apply complex laws and regulations. You'll be someone who can balance competing priorities, maintain accuracy and confidentiality, work effectively with elected officials, staff, and the public, and lead others with professionalism, diplomacy, and initiative.

Qualifications

A bachelor's degree from an accredited college or university in Administration, Political Science, or Business Management and 3-5 years of progressively responsible supervisory experience, preferably as a municipal clerk or deputy clerk, are required. Certification as a Municipal Clerk is preferred.