EHS Administrative Assistant

Manson-Construction; Jacksonville (FL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

100% paid medical, dental, and vision

Paid Time Off

Retirement plan

ESOP

Annual discretionary bonus

Job summary

Manson Construction Co. seeks an Administrative Assistant for the Environmental Health & Safety (EHS) department in Jacksonville, FL.

The role is 100% on site, supporting regional offices and job sites with clerical tasks, records management, and payroll-related administration. The ideal candidate has strong Microsoft Office skills, attention to detail, and the ability to handle confidential information with discretion.

Qualifications

• High School Diploma or GED required.
• Minimum of 1–3 years of office administration experience.
• Experience in construction, safety, or related industry preferred.
• Valid driver’s license and driving record required.
• Experience with Microsoft Office and Adobe Acrobat required.
• Experience with SharePoint, CMiC, and Tableau preferred.
• Ability to effectively communicate and coordinate job related information with managers, clients, customers, and the public.

Responsibilities

• Provides administrative and clerical duties on the job, including scanning, mail processing, word processing and Excel spreadsheets, and file management.
• Assists with training tracking, records, scheduling, recruiting, and other reports.
• Maintains EHS reports, including drug and alcohol testing, medical, OSHA 300 logs, and weekly incident summaries.
• Manages motor vehicle procedures and driver records.
• Assists with clinic authorizations for physicals and drug testing.
• Acts as designated employer representative for drug and alcohol program.
• Assists in developing project-specific safety plans and policies.

Skills

Office administration

Communication

Confidentiality

Multitasking

Problem solving

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Office

Adobe Acrobat

SharePoint

CMiC

Tableau

Job description

Provides administrative support for the Environmental Health & Safety (EHS) department, including regional office and job sites. Position requires proven administrative and computer skills with a high level of accuracy and attention to detail. Successful candidates will demonstrate initiative, problem solving and multitasking skills. Requires the ability to maintain strict confidentiality, professionalism and discretion at all times.

Manson Construction Co. was founded in 1905 as a small pile-driving business supporting the early development of Seattle’s waterfront. Today, Manson’s legacy of quality marine services continues to grow at locations throughout North America. With more than 800 employees and a large fleet of equipment, Manson supports high-profile marine infrastructure and energy projects across the nation.

Manson Construction represents generations of people, families, and communities whose commitment to success, safety, and ingenuity aligns with our core values: Take care of people; Do the right thing; and find a better way. At Manson, we strive to create an engaging and respectful environment where employees can share their ideas. We recognize that our employees are Manson’s number one asset and the reason why we continue to execute benchmark work in the marine construction and dredging industry.

Essential Duties and Responsibilities:

• Provides administrative and clerical duties required on the job, including scanning, processing mail, correspondence, word processing and excel spreadsheets, maintaining files and records.
• Assists , tracking training, records, scheduling, recruiting, and other various reports.
• Maintains EHS reports to include drug and alcohol testing, medical reports, OSHA 300 logs, weekly incident summary.
• Maintains motor vehicle procedure process which includes motor vehicle records in Samba Safety, list of eligible drivers, and driver notification forms.
• Assists with clinic authorizations to provide physicals, medical clearance, drug testing audiograms.
• Serves as designated employer representative for drug and alcohol program.
• Assists with the development of project specific safety plans to include: Accident Prevention Plans and Incident and Injury Prevention Plans.
• Assists EHS Director in revising content of EHS Policies and Procedures.
• Creating and revising EHS forms.
• Ensuring incident reports have been uploaded correctly and completed in their entirety and assist in gathering and completing missing content.
• Facilitates onboarding for new or returning employees.
• Supports personnel administration activities, including arranging travel, expense reports, department events.
• Processes requisitions, invoices, and purchases of expendable materials, and associated expenses.
• Promotes compliance with organizational ethics and standards and supports a safe work environment.
• Coordinates timesheet submissions and ensures accuracy for payroll and personnel administration.
• Answers phones, forwards calls, records messages and provides follow-up, as needed.
• Promotes compliance with organizational ethics and standards and supports a safe work environment.
• Ensure compliance with Manson’s Code of Ethics and Standards of Business Conduct
• Responsible for practicing safe work standards and promoting an Incident an Injury Free (IIF) work environment as a condition of employment
• Additional duties may be assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED required
• Minimum of 1-3 years of office administration experience required
• Experience working in construction, safety, or related industry preferred
• Valid drivers license and an acceptable driving record required
• Experience with Microsoft Office and Adobe Acrobat required
• Experience with SharePoint, CMiC, and Tableau preferred
• Ability to effectively communicate and coordinate job related information, project tracking and completion timelines, and address with managers, clients, customers, and the general public.

Job Location

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is primarily an office-based role. This role will work out of the Jacksonville, FL office and is 100% on site. This role may require travel 2-3 weeks out of the year.

Benefits

Manson Construction offers our full-time employees a comprehensive and generous benefits package that is among the best in the industry. Our benefits package includes:

• 100% paid medical, dental, and vision plans for eligible employees and 80% paid for their families
• Paid Time Off (sick, vacation, and holiday)
• Generous Retirement Plan: Employees contribute 3% and Manson contributes 7%.
• Employee Stock Ownership Plan (ESOP)
• Annual discretionary bonus

Physical Demands

This role is performed in a shared, open‑office environment with regular, in‑person interaction and occasional noise or activity. Position is primarily an office position, performs work at a desk. The employee is frequently required to sit for extended periods of time. The employee is occasionally required to stand, walk, use stairs, ladders, and step stools and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and may occasionally lift and/or move up to 25 pounds. Vision requirements include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Manson Construction Co. is an Equal Opportunity Employer, including disability and veteran status. Manson is a Drug-Free Workplace.

If you require reasonable accommodation in completing this application, interviewing, completing any pre‑employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [e-mail].

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non‑job related disability, or any other protected group status.

If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic - Chinese

If you want to view the Pay Transparency Policy Statement, please click the link: English