Medical Records Scanning/Patient Portal Representative

Emerson Hospital; Concord (MA); On-site; USD 27,552 - 33,062; Full time

Job summary

Emerson Hospital in Concord, MA seeks an EHR Specialist II to manage electronic health records, scanning and indexing documents into OnBase.

This full-time day-shift role requires accuracy, knowledge of health information processes, and ability to work with clinical staff.

Common duties include file, retrieve, prep, and ensure patient privacy in accordance with HIPAA guidelines.

Qualifications

• Extensive medical terminology and health information knowledge.
• Familiarity with health information systems and data management.
• Experience with scanning, indexing, and document management.
• Strong attention to detail and accuracy in records.
• Knowledge of privacy regulations (HIPAA) and patient confidentiality.

Responsibilities

• File, retrieve, prep, scan and index medical records into OnBase.
• Verify patient identification and bar codes; batch and scan documents with accuracy.

Skills

Medical terminology

Anatomy & physiology

Data management

MS Office

OnBase knowledge

Meditech knowledge

HIPAA/privacy

Attention to detail

Communication skills

Multitasking

Education

AHIMA approved Health Information Technology program

High School diploma or equivalent

Tools

OnBase

Meditech

3M Encoder

Job description

Overview

Position: EHR Specialist II

Schedule: Full Time

Pay Range: $20.00 - $24.00 / Hourly

Shift: Day shift

Hours: 7:30 - 4

Responsibilities

• File, retrieve, prep, scan and index medical records accurately and in a timely manner into the OnBase electronic document management system to support patient care and legal/audit processes.
• With attention to detail, examine pages, verify patient identification and bar codes on each page, appropriately batch documents, and ensure accurate scanning and indexing.

Minimum Qualifications

• Education: High School diploma or equivalent. Associate or bachelor degree in an AHIMA approved program in Health Information Technology preferred.
• Experience: One year general office experience, preferably in a medical record department or clinical setting.
• Licensure and/or Certification: RHIT preferred.

Knowledge & Skills

• Extensive knowledge of medical terminology, anatomy and physiology, and disease processes.
• Strong computer skills to include MS Office tools (Word, Excel, PowerPoint, and Outlook); prior 3M Encoder and Meditech experience preferred.
• Extensive use of office equipment including fax, copy machines, scanners.
• Ability to work with detailed systems, computer applications and intradepartmental units.
• Knowledge of JCAHO requirements and federal/state guidelines applicable to health record completeness and patient privacy.
• Knowledge of health information systems and data management; health record content and sequence.
• Strong analytical and communication skills; detail oriented.
• Ability to use judgment in carrying out all phases of the work.
• Ability to accept constructive analysis based on feedback from auditors and quality improvement initiatives.
• Ability to maintain confidentiality with regard to all phases of the work.
• Ability to be courteous, tactful, and cooperative; ability to process and provide accurate paperwork and meet deadlines.
• Ability to manage multiple projects and large amounts of data; ability to work independently or as a team.
• Demonstrated interpersonal and communication skills to effectively interact with medical staff and hospital employees.
• Subject to irregular hours occasionally.