EHR Scanning Clerk - Temporary

Tahoe Forest Health System; Truckee (CA); On-site; USD 42,000 - 57,000; Full time

Job summary

Tahoe Forest Health System in Truckee, CA seeks a scanning/indexing specialist to input patient records into various EHR systems. The role focuses on maintaining timely, accurate imaging and documentation workflows across outpatient clinics.

Responsibilities include ensuring image quality, matching paperwork to patient records, and following standardized indexing guidelines while maintaining patient confidentiality and compliance with policies.

Qualifications

• No formal education requirement; 6 months to 1 year relevant experience acceptable.
• Experience reading and understanding medical records strongly preferred.
• Knowledge of medical terminology and familiarity with medical documents and medical chart components.

Responsibilities

• Proficient in the scanning and indexing systems in the outpatient clinics, Cancer Center and other areas as required.
• Maintains an organizational system ensuring timely completion of scanning.
• Prioritizes work based on first-in, first-out sequencing unless directed otherwise.
• Scans file packets into imaging system.
• Matches corresponding paperwork to patient records and applies appropriate patient identifiers.
• Assures quality of images and data scanned.
• Ensures that reports have been reviewed and signed by providers prior to scanning.
• Utilizes standardized indexing guidelines.
• Identifies misfiled documentation and promptly corrects errors.
• Troubleshoots and reports hardware and software issues to appropriate parties.
• Trains other scanning/indexing staff as needed for workflows specific to the clinics.
• Participates in quality assurance activities; maintains patient confidentiality at all times.
• Demonstrates System Values in performance and behavior.
• Complies with System policies and procedures.
• Other duties as may be assigned.

Skills

Medical terminology

Reading medical records

Job description

Rate of Pay:

$23.91/hour + DOE (Base Pay of $22.78 includes 5% temporary rate)

Summary

Performs scanning and electronic indexing of patient medical records into various Electronic Health Record (EHR) systems.

Essential Duties and Responsibilities

Proficient in the scanning and indexing systems in the outpatient clinics, Cancer Center and other areas as required.

• Maintains an organizational system ensuring timely completion of scanning.
• Prioritizes work based concept of first-in, first-out, unless otherwise directed.
• Scans file packets into imaging system.
• Matches corresponding paperwork to patient records and applies appropriate patient identifiers.
• Assures quality of images and data scanned.
• Ensures that reports have been reviewed and signed by providers prior to scanning.
• Utilizes standardized indexing guidelines.
• Identifies misfiled documentation and promptly corrects errors.
• Troubleshoots and reports hardware and software issues to appropriate parties.
• Trains other scanning/indexing staff as needed, for workflows specific to the clinics.
• Participates in quality assurance activities Maintains patient confidentiality at all times.
• Demonstrates System Values in performance and behavior.
• Complies with System policies and procedures.
• Other duties as may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities

No supervisory responsibilities.

Minimum Education/Experience

No educational requirement or 6 months to 1 year relevant experience

Required Licenses/Certifications

None

Other Experience/Qualifications

Experience reading and understanding medical records is strongly preferred.

Knowledge of medical terminology, as well as familiarity with medical documents and medical chart components.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.