Effort Compliance Manager

University of Wisconsin-Madison; Madison (WI); On-site; USD 72,000 - 88,000; Full time

Benefits offered by this job

Generous paid time off

Health/dental/vision/life insurance

Wisconsin Retirement System (WRS)

Job summary

The University of Wisconsin-Madison's Office of Research and Sponsored Programs (RSP) seeks an Effort Compliance Manager to oversee payroll compensation compliance reporting. You will work with faculty, PIs, certifiers, and administrative staff to ensure full reporting compliance and proper charging of grants.

Responsibilities include coordinating audits, policy implementation, system enhancements, and supporting investigators to ensure regulatory compliance across federal, state, and university

Qualifications

• Five years of experience in Research Administration.
• Ability to analyze, interpret, and implement Federal, State, and University policies and procedures.
• Excellent communication, planning, problem-solving, project management, and customer service skills.
• Ability to maintain effective working relationships and communicate complex ideas clearly.

Responsibilities

• Ensures institutional compliance related to audit coordination, conflict of interest, IP, IRBs, export controls, effort, or other policies (10%).
• Serves as a key resource to campus regarding research administration compliance areas and may supervise staff (35%).
• Supports UW-Madison's technical system needs related to effort management, including reporting system operations, project management, and system upgrades (10%).
• Develops, implements, and evaluates policies and procedures related to compliance with regulations (10%).
• Assists investigators, researchers, administrative staff, leadership, and others to ensure institutional compliance with applicable regulations (35%).

Skills

Research administration

Policy analysis

Communication

Project management

Customer service

Education

Associate's Degree

Bachelor's Degree preferred

Job description

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Sponsored Programs, Grants & Contracts Compliance Manager

Job Summary

The University of Wisconsin-Madison's Office of Research and Sponsored Programs (RSP) is responsible for administration of the extramural research grants and contracts to the University of Wisconsin-Madison. RSP currently manages an open portfolio of over $4 Billion with annual awards over $1 Billion.

The Effort Compliance Manager will manage the payroll compensation compliance reporting process at UW-Madison to ensure the University is in full reporting compliance, including: ensuring commitments to sponsors were met; ensuring that grants were not overcharged; and ensuring completion of the provisions of certification and training in accordance with UW-Madison compensation compliance policy and procedures. The Effort Compliance Manager will work closely with campus constituents (including Faculty, PIs, Certifiers, College/School dean's offices, Department Chairs, Department Administrators, Department Compensation Compliance Coordinators, University leaders, and RSP leadership) and external partners (including vendors and sponsors).

Key Job Responsibilities

• Ensures institutional compliance related, but not limited to: audit coordination, conflict of interest, intellectual property, and institutional review boards, export controls, effort, or other policies (10%)
• Serves as a key resource to campus regarding research administration compliance areas and may supervise staff (35%)
• Supports UW-Madison's technical system needs related to effort management. This includes effort reporting system operations, project management, and system upgrades. (10%)
• Develops, implements, and evaluates policies and procedures related to compliance with federal, state, local, and/or university regulations (10%)
• Assists principal investigators, researchers, administrative staff, leadership, and others to ensure institutional compliance with applicable regulations (35%)

Department

Office of Vice Chancellor for Research (OVCR), Research and Sponsored Programs (RSP), Strategic Support

Compensation

The starting salary for this position is $80,000 but is negotiable based on experience and qualifications.

This position will receive a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged retirement savings accounts, and participation in the Wisconsin Retirement System (WRS) pension fund.

Required Qualifications

• Five years of experience in Research Administration

Preferred Qualifications

• Ability to analyze, interpret, and implement Federal, State, and University policies and procedures.
• Ability to analyze and interpret University accounting systems operations and data.
• Excellent communication, planning, problem-solving, project management, and customer service skills.
• Ability to maintain effective working relationships throughout the organization.
• Ability to clearly communicate complex situations and ideas through written communication and oral presentation.
• Identify opportunities for process improvement and implement effective business solutions.

Education

Associate's Degree Is Required, Bachelor's Degree Is Strongly Preferred.

Contact Information

Kelly Marks, [e-mail]

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.