Educational Talent Search, Program Associate

Florida State University; Tallahassee (FL); On-site; USD 33,000 - 40,000; Full time

Job summary

Florida State University is seeking an ETS Program Associate to provide administrative, operational, and programmatic support for the Talent Search program. You will help recruit, enroll, and support eligible middle and high school students and maintain accurate participant records and documentation for federal reporting.

The role requires coordinating activities, managing communications, and assisting with logistics, visits, and program events, with occasional evenings, weekends, travel, and a

Qualifications

• A high school diploma or equivalent and four years of experience.
• A valid State of Florida or Georgia Driver’s License or the ability to obtain prior to hire.

Responsibilities

• Maintain participant files and databases; enter and verify demographic, eligibility, participation, academic, and service data; assist with documentation for the Annual Performance Report (APR); track missing records and forms; maintain confidentiality; and support accurate documentation of project services and outcomes.
• Assist coordinators with recruitment and outreach; process applications and eligibility documentation; communicate with students, families, and school partners; maintain recruitment and participation rosters; and support follow-up efforts to help the program meet funded participant targets.
• Assists with the planning, coordination, and implementation of Talent Search activities, including workshops, tutoring, and academic enrichment activities, college and career exploration, campus visits, enrichment experiences, and summer programming. Coordinates program logistics, including participant registration, permission forms, transportation arrangements, meals, program materials, and activity schedules. Helps communicate transportation schedules and other program information to students, families, schools, staff, and approved transportation providers. Provides on-site support for programming activities and helps maintain required participation and activity documentation.
• Communications & General Program Administration: Maintain calendars and program communications; prepare correspondence, reports, meeting materials, and program documents; assist with purchasing and supply tracking as assigned; participate in staff meetings and training; and perform other duties that support achievement of Talent Search objectives.

Job description

Department

PCC Sponsored Programs

Florida State University is one of the nation’s top public universities, and FSU Panama City amplifies the university’s efforts to preserve, expand, and disseminate knowledge in the sciences, technology, arts, humanities, and human services professions. FSU Panama City is located 100 miles west of Tallahassee on the beautiful North St. Andrews Bay, and is only three miles from the beaches of the Emerald Coast. FSU PC currently houses 20 bachelor's programs, 9 master's programs, and 1 doctoral program, and boasts a small faculty-to-student ratio, which gives students a more personalized academic experience.

Responsibilities

• Participant Records, Data & Program Compliance: Maintain participant files and databases; enter and verify demographic, eligibility, participation, academic, and service data; assist with documentation for the Annual Performance Report (APR); track missing records and forms; maintain confidentiality; and support accurate documentation of project services and outcomes.
• Recruitment, Enrollment & Participant Support: Assist coordinators with recruitment and outreach; process applications and eligibility documentation; communicate with students, families, and school partners; maintain recruitment and participation rosters; and support follow-up efforts to help the program meet funded participant targets.
• Assists with the planning, coordination, and implementation of Talent Search activities, including workshops, tutoring, and academic enrichment activities, college and career exploration, campus visits, enrichment experiences, and summer programming. Coordinates program logistics, including participant registration, permission forms, transportation arrangements, meals, program materials, and activity schedules. Helps communicate transportation schedules and other program information to students, families, schools, staff, and approved transportation providers. Provides on-site support for programming activities and helps maintain required participation and activity documentation.
• Communications & General Program Administration: Maintain calendars and program communications; prepare correspondence, reports, meeting materials, and program documents; assist with purchasing and supply tracking as assigned; participate in staff meetings and training; and perform other duties that support achievement of Talent Search objectives.

Qualifications

• A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
• A valid State of Florida or Georgia Driver’s License or the ability to obtain prior to hire.

Preferred Qualifications

Prior experience working with high school students.

Helpful

The ETS Program Associate will provide administrative, operational, and programmatic support for the Federal TRIO Educational Talent Search (ETS) program by supporting the effective delivery of services to eligible middle and high school students by assisting with student recruitment and enrollment, maintaining accurate participant records, coordinating program activities and communications, and supporting data collection and documentation required for federal reporting and performance tracking. The program assistant may be required to collaborate with community partners to increase program awareness across the 8 target areas. The program associate may be required to work occasional evenings, weekends, some overnight, and out-of-area travel to support program activities, college visits, educational enrichment experiences, professional development, and other approved program events.

Anticipated Salary Range

Starting at $36,250, commensurate with education and experience.

Considerations

• This is an USPS (University Support Personnel System) position.
• This position requires successful completion of a criminal history background check, including a fingerprint-based screening via AHCA’s Clearinghouse pursuant to Section 1012, Florida Statutes, for positions in a FSU Developmental Research School or Section 409.175, Florida Statutes, for positions in a Childcare or Summer Camp position.
• This position will be primarily located in Tallahassee, FL and requires occasional travel to Panama City, FL.
• The position will begin in late Fall 2026.

FSU is an Equal Employment Opportunity Employer.